Assistant Director: Facilities / Auxiliary Management at Limpopo Provincial Treasury

REQUIREMENTS :

• An NQF level 6 (National Diploma) qualification as recognized by SAQA. Qualification in Public Management or related field.
• 3 years’ functional experience in Facilities / Auxiliary Services. Valid vehicle driver’s license (with exception of persons with disabilities). 

DUTIES :

• Maintain infrastructure and allocation of office accommodation. Develop Office Occupation database. Update office occupation database. Maintain Offices and buildings. Liaise with the HR in regarding with the new appointees. Liaise with the department of public works in relation with maintenance of the building. Facilitate the process of acquiring Office space. Make follow-ups to al reported maintenance faults and accommodation.
• Liaising with internal and external stakeholders. Monitor Office accommodation lease Agreements. Compile report for Office Accommodation to the Manager of quarterly basis. Ensure the provision and maintenance of telephone services. Ensure the telephone policy and procedure manual is being implemented.
• Ensure provision of telecommunication facilities. Facilitate the payment of monthly telephone bolls. Monitor proper usage of telecommunication. Develop landline telephone database. Update landline telephone database. Monitor usage of landline telephone. Provide and facilitate application and payments of landline telephone for employees.
• Develop and update cell phone and 3G data cards database. Daily monitoring of cellphones and 3G data card on the Spend Manager Cellular Phone System. Facilitate the installation of new telephone PABX. Ensure the provision of housekeeping/auxiliary services. Develop cleaning checklist. Monitor the cleaning of office building. Cleaning of office building and surroundings. Identify suitable cleaning material. Ensure the provision of cleaning material.
• Consult with OHS on the safety of cleaning product provided. Identify services that need to be outsourced. Capacitate cleaners on housekeeping services. Ensure provision of adequate cleaning materials. Ensure provision of adequate protective clothing. Ensure provision of adequate cleaning equipment’s. To ensure the provision of labour-saving devices and office equipment. Ensure that the correct labour-saving devices are being delivered in time in the department i.e. photocopy machine, faxes, etc.
• Monitor the implementation of labour-saving devices lease agreements. Monthly monitoring the usage pf all labour-saving devices. Analyse the usage and advice accordingly on the findings. Ensure that registers of all labour-saving devices are developed, kept and updated regularly. Monthly monitoring of all labour-saving devices registers. Ensure that the expiry date of labour-saving devices are covers in the delivery note by the service provider. Compile labour saving devices monthly report.
• Prepare monthly payment of labour-saving devices invoice. Facilitate the provisioning of office furniture and equipment’s. Ensure that all officials are having adequate office furniture, shelves, microwave, fridge, urn, and all other kitchen appliance/equipment. Implement office furniture contract. Conduct need analysis on the furniture, shelves, microwave, fridge, urn and all other kitchen appliance requirements by the officials. Liaison with HRM with regards to recruitment plan.
• Ensure that correct office furniture, shelves, microwave, fridge, urn and all other kitchen appliance/equipment is being delivered in time in the department. Manage human resource. Develop job descriptions and performance contract of subordinate. Monitor performance. Liaison with HRM with regards to recruitment plan. Monitoring of Lease Agreements.