Billing Coordinator at Sasol

Purpose of Job

• The Billing Coordinator operates in the Commercial Marketing environment and is responsible for supervising the billing processes for Commercial [ Transport fuels, Aviation, Heating Fuels, Indirect Channel of trade, OOC, Overland, Intercompany, Lubricants and Trading departments]. The coordinator is involved in implementation of the billing components of contracts as defined in the service level agreements and ensures accuracy of the financial information. Responsible for supervision and coordinating the billing process, ensuring accurate and timely invoicing, and maintaining strong relationship with stakeholder. Ensure accurate Financial Reporting, complying with SOX standards and legislation. Coordinating of change management process and ensuring that there are standard operating procedures. The Billing Coordinator is also a support function to the Business Support Manager.

Key Accountabilities
Billing Coordination

• Monitoring of all billing job runs, to ensure jobs are running smoothly.
• Monitoring billing and stock error reports and address deviations timeously.
• Confirmations of price checks for all market segments.
• Ensure billing and invoicing is accurate for every month for every customer.
• Review of all billing reports and reconciliation.
• Ensure complete and accurate reporting for all business areas.
• Ensure an efficient month end closing process.
• Review all invoices for accuracy (volume, pricing, etc. making necessary corrections prior to being released to the customer)
• Investigate and resolve billing discrepancies ensuring accurate and timely resolution.
• Generate billing reports, analysing data to identify trends and areas for improvement.
• Communicate with stakeholders regarding billing inquiries, resolving issues, and providing excellent customer service.
• Supervise the Billing process to reduce billing errors thereby increasing collections and eliminating bad debts.
• Training of other team members and sales team.

Change management and communication.

• Coordinate change management process.
• Assist management in ensuring that MOC process is adhered to and documented.
• Corporate surveys participation by all team members
• Plan, budget and schedule (including projects)
• Continuous improvement new ways of doing existing work.
• Identify opportunities to assist in improving billing procedures and processes.
• Work alignment across boundaries (value chain)
• Collaborate with SCTE/IM to maintain standard procedures for billing and automate processes where possible.
• Collaborate with sales team and other support functions.

Governance and compliance:

• Ensure processes and policies are adhered to with no B, C or D audits.
• Full compliance to all applicable legislation and risk mitigations
• Coordination of internal and external auditor requirements
• Governance and legal compliance (audits and inspections).
• SOX: Zero failures with no material deviations.
• Comply with all applicable finance, billing, internal audit and human resource policies and procedures.
• Ensure document management policies strictly adhered to.
• Ensure alignment with the Sasol SHERQ policy.
• Maintain good stakeholder relationships to ensure a high level of customer satisfaction.

Formal Education

• Degree in Accounting

Minimum Experience

• At least 3 to 5 years of experience in billing or accounting environment. Knowledge of Energy and oil Industry will be an added advantage.
• Knowledge of SAP R/3 modules SD and FI