Business Office Admin & Marketing at Volvo Group

Job Objectives:

Strategic:

• Secure financial and administrative compliance of the bus division through audits and continuous collaboration with (MIAC) Middle East, Israel, Africa and CIS and (VGSA) Volvo Group Southern Africa finance.
• Analyze financial performance (revenue and cost) of the department, report deviations and assist with corrective/improvement actions.
• Continuous improvement of systems, ways of working (admin), reporting, etc. (less is more).

Operational:

Business Office:

• Always secure a high level of accuracy in all functions.
• Support with budget compilations, financial analysis, and reporting.
• Control financial activities and report deviations as required by VGSA & MIAC.
• Manage customer accounts and invoices using prescribed system (Evolve).
• Manage allocation of provisions from sales transactions.
• Support with the preparation of BRM and monthly estimates.
• Support regional financial controller MIAC.
• Coordinate and control rolling bus stock, maintenance, cleaning and safe-guard and protect of components at risk. (Perform visual inspections from time to time).
• Coordinating with external auditors to ensure compliance with auditing practice. (physical stock quarterly and with auditors – Deliotte).
• Liase with Logistics department to ensure timely deliveries.
• Capturing data related to stock of vehicles and chassis on system (Evolve). 
• Tracking orders to ensure timely delivery. 
• Creating purchase orders and GRV goods as well as record keeping. 

Administration:

• Full responsible for all office administration (sales, services, competence development, product engineering, partners, travel arrangements & bookings, etc.).
• Liaise and communicate with customers and internal supply chain with respect to vehicles, delivery schedules, customer accounts and invoices.
• Manage daily, weekly, monthly, quarterly reports and secure on-time submission.
• Manage vehicle introduction onto Natis, registration & licensing using the appointed service provider.
• Support with documentation during chassis/body homologation.
• Fully responsible for tender admin (document control, compliance sheet approvals, etc.). 
• Monitor financial KPIs, analyze variances, and recommend corrective actions as needed.
• Identify cost-saving opportunities, motivate implementation of cost control measures, to enhance efficiencies.
• Collaborate with procurement and supply chain teams to optimize inventory and minimize cost management.

Marketing:

• Lead the marketing function for the bus division incl. digital & magazine submissions.
• Liaise with VGSA & MIAC marketing responsible and coordinate campaigns, functions, etc.
• Full responsibility with event planning, arrangement and execution.

​​​​​​​Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualification & Job Experience:

• Grade 12 / Matric Certificate.
• Financial Accounting Degree or Diploma.
• Marketing certificate or experience.
• Computer Literacy (Microsoft Office Package, Power BI).
• A minimum work experience of 3 yrs required.