Business Operations Support Admin - Johannesburg at IQbusiness

• The purpose of the Business Operations Support admin role within IQbusiness is an overarching role, which drives to enhance and support areas and processes across the business. The key focus of this role will be to support the Business Unit Leaders, as well as provide the necessary support to Finance Operations Administrators and engage with internal departments within IQbusiness.
• The environment is multicultural and diverse and requires excellent interpersonal and communication skills providing consistency and simplicity in how the business operates. Additionally, the candidate must be able to analyse potential and actual problems and develop solutions.
• Business support administrators must be able to function at a high level independently, yet also work well with others. This candidate will be required to proactively contribute to the growth and success of the company’s business operations.

Key Responsibilities And/or Outputs

• Demonstrate a basic understanding of key strategy and structured problem-solving concepts
• Express ideas and opinions through creative, effective and articulate business writing skills and demonstrate an ability to proofread their work as well as that of others
• Guide conversations by adapting behaviour towards the needs of the team
• Demonstrate the ability to perform across functional areas regardless of role specifics
• Consistently demonstrate high ethical standards
• Proactively seek development and stretch opportunities to progress in their career
• Demonstrate business and financial acumen and display an awareness of market trends and the importance of business principles and cost savings
• Demonstrate sound knowledge in MS Office applications with a key focus on Excel (create formulas, pivot tables, combining of data)
• Have a basic understanding of people management and team dynamics
• Strive to continuously improve own and Practice processes
• Have the ability to develop insights through data analysis and research in order to deliver a real value add and optimise processes
• Be self-reliant and collaborate with others

Commercials & Financial Administration

• Commercial and contract knowledge and vetting
• Process and support Business unit leaders with processing sales and ensure the accuracy of sales and setup to ensure streamlined client and internal billing setup.
• Management of employee’s lifecycle on projects and ensuring the accuracy of data and revenue recognition and compiling Business forecasts.
• Calculating and monitoring project revenue
• Assist with queries relating to debtors’ management, escalating where necessary.
• Tracking and Monitoring of Business Unit’s expenses
• Actively collaborate that all invoicing is accurate.

Stakeholder management and communication

• Liaising and updating the Finance and FinOps team on all revenue and invoicing for the Business Unit
• Communicating with third parties, vendors and clients
• Liaise closely across other Business Units within IQbusiness to ensure optimisation of people, client engagements and operations.

Adhoc projects

• Business Support Administration
• Processing of all payment requisitions pertaining to Business Units requirements
• Maintain Data Integrity and system administration for Business opportunities
• Adhoc duties and projects as they arise

Requirements

• Matric
• Diploma or Degree advantageous
• 2 - 3 years plus experience in general and financial administration
• Experience in billing, creditors and debtors, recons, purchase orders and invoicing
• Detail orientated and able to articulate issues, ideas concisely
• Ability to maintain accuracy under pressure
• Self-starter and out of the box thinker
• Advantageous: Have an understanding of IQbusiness and/or Consulting environments, the Business offerings and how each Consultant can contribute to the organisation
• Advantageous: Have an understanding of the links between components that contribute and/or hinder the Business and organisational performance