Committee Secretary at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE:
The Senior Committee Secretary will be required to support the Board General Counsel and Company Secretary to ensure the integrity of SANRAL’s governance function and ensure compliance with statutory and regulatory requirements. The Board General Counsel and Company Secretariat reports to the Chairperson of the Board functionally and to the CEO administratively.
MINIMUM REQUIREMENTS:

• A bachelor’s degree or equivalent in Law or Business Management or a Governance Practitioner NQF7 Qualification
• Chartered Secretary or Chartered Governance Professional or CGISA (Chartered Governance Institute of South Africa) (formerly CSSA) Associate or student member and studying towards becoming a Chartered Secretary or Chartered Governance Professional
• Minimum of 8 years’ experience in a governance and compliance environment within a Secretariat.
• Must have a valid driver’s license.

ADVANTAGEOUS:

• Preferably has experience as a Company Secretariat.

TECHNICAL COMPETENCIES:

• Reasonable knowledge of King IV, being able to apply this to ensuring good governance principles and practice at SANRAL.
• Reasonable awareness of the governance-related legislation, including the SANRAL Act, PFMA, Companies Act, etc. and an understanding of the implications on SANRAL’s governance and compliance requirements.
• General knowledge of business administration and overall knowledge of the mandate and functioning of SANRAL.
• Demonstrates proficiency in using the Microsoft Office suite of applications.

KEY RESPONSIBILITIES:
Committee Administrative Documentation

• Ensure proper administrative support for the running of Board and/or Board committee meetings as required.
• Assist with preparing Board/committee induction and training to ensure Board members have a common understanding of SANRAL’s mandate, strategy and operations according to the requirements defined by the Company Secretary.
• Assist with the establishment and maintenance of the Board and Sub-Committees resolution register.
• Ensure that meeting agendas, workplans, meeting packs and minutes/matters arising are taken care of.
• Ensure that information for these meetings is collated properly and accurately for the relevant Board committees.
• Assist with ad-hoc projects such as drafting policies, reviewing charters, researching topics etc as determined by the Company Secretary.
• Draft all Committee documentation to ensure that meeting attendees and relevant members are provided with electronic and/or physical copies of appropriate documentation.
• Provide support to the Company Secretary to ensure the integrity of SANRAL’s governance function and compliance to statutory and regulatory requirements.
• Act as the Company Secretary when the Company Secretary is away or on leave.
• Serve on operational committees that would be outside of the Company Secretariats role.

Schedule meetings to foster good Board and stakeholder relations (including with the shareholder)

• Ensure that meetings are held effectively and ensure that the communication of the decisions of the committees happen seamlessly.
• Assist with for the preparation for the AGM and other meetings with the Minister are held as required.
• Ensure the organisation of meetings between the Board and provincial authorities as appropriate and as directed by the Company Secretary.

Keep up to date on governance and compliance requirements

• Keep abreast of new developments within corporate governance in order to ensure administration and documentation requirements are in order and that potential audit findings are minimised.

Management of work effort and risk

• Manage workload of administration and documentation requirements, as well as own capacity and that of the Committee Secretariat to ensure deadlines are met.
• Provide necessary mentorship and oversight to the Committee Secretary to enable learning and growth.
• Manage risk associated with the function and the drafting of administration and documentation, aiming for accuracy, completeness and zero audit findings.

Innovation

• Suggest continuous improvement initiatives within the function, proactively identifying process improvements and digital/technology improvements towards a paper-free environment, improved efficiency and the implementation of an electronic board pack.