Creditors Clerk at Outsourced CFO

Job Description

• We are recruiting on behalf of our client for a Debtors Clerk, based in Montague Gardens, Cape Town. The Creditors Clerk is responsible for managing accounts payable by ensuring suppliers are paid accurately and on time. The role involves capturing and reconciling supplier invoices, resolving queries, preparing payment schedules, and maintaining supplier relationships.
• The Creditors Clerk contributes to the financial health of the company by ensuring compliance with payment terms, financial policies, and audit requirements, while maintaining accurate supplier records.

Key Responsibilities;

Accounts Payable Processing

• Receive, verify, and capture supplier invoices.
• Match invoices to purchase orders and delivery notes.
• Ensure accuracy and proper authorization before processing payments.
• Process credit notes and adjustments where applicable.

Payments and Supplier Management

• Prepare weekly/monthly payment schedules according to terms.
• Ensure payments are executed on time while optimizing cash flow.
• Maintain supplier records and update changes as required.
• Liaise with suppliers to resolve payment discrepancies and queries.

Reconciliations and Reporting

• Perform monthly supplier account reconciliations.
• Ensure all outstanding invoices are accounted for before month-end close.
• Provide creditor age analysis and highlight overdue accounts.
• Support cash flow planning by maintaining accurate payable schedules.

Compliance and Support

• Ensure compliance with internal financial controls and policies.
• Prepare documentation for audits and assist with queries.
• File and safeguard all creditor documentation for reference and compliance.

Requirements
Qualifications & Experience

• Grade 12 / Matric (Accounting or Mathematics advantageous).
• Diploma or certificate in Accounting/Finance preferred.
• 2–3 years’ experience in creditors/accounts payable.
• Strong knowledge of reconciliations, VAT, and payment processes.
• Experience working with supplier accounts and procurement systems.

Skills & Competencies;

• Strong communication and negotiation skills.
• Excellent attention to detail and high level of accuracy.
• Ability to work under pressure and meet collection targets.
• Problem-solving mindset for resolving account discrepancies.
• Proficiency in accounting systems (e.g., Sage, Pastel, SAP, or similar) and MS Excel.
• Organized, self-motivated, and deadline-driven.