Enforcement and Exemptions Administrator at Civil Aviation Authority (SACAA)

Description
 COORDINATION OF ENFORCEMENT UNIT ACTIVITIES

• Schedule and facilitate the dates and venues of meetings
• Develop the agenda of meetings
• Preparation of meeting packages for discussion
• Drafting of minutes for the meetings
• Distribution of minutes to all members
• Follow-up on further activities required by members
• Coordination of inputs received from members

ADMINISTRATION

• Coordination of enforcement training
• Perform any administrative function for Legal and Aviation Compliance as delegated by management

MAINTAINING OF FILING SYSTEMS AND REPORTS FOR THE ENFORCEMENT UNIT

• Appropriate filing of all incoming documents and information
• Update and maintain Enforcement registers (electronic and manual) accordingly
• Update and maintain the Enforcement filing system (electronic and manual) appropriately
• Ordering of stationery for the filing system and the Enforcement Unit
• Maintaining the stationery levels and distribute relevant stationery to members of the Enforcement Unit
• Prepare monthly reports detailing all enforcement cases and decisions taken and their status of completion
• Refer, track and report on cases for debt collection (unpaid fines after 60 days)
   

COORDINATING DESIGNATION OF INSPECTORS

• Receiving, copying and filing of all designated inspector documents
• Update and maintain the designated inspector’s register
• Dispatch inspector documents to relevant departments for implementation
• Receiving, copying and filing of outgoing designated inspector documents
• Update and maintain the outgoing register accordingly
• Maintain the register of terminated authorised officers / inspectors and ensure safekeeping of the returned authorised officers’ cards and black books

INTERNAL AND EXTERNAL LIAISON WITH STAKEHOLDERS

• Liaise with internal clients and follow-up on requested information
• Distribution of requested information to relevant enforcement specialist.
• Ensure that all requested files are returned and filed accordingly
• Liaise with outside stakeholders
• Distribution and filing of received information appropriately

EXEMPTIONS

• Log incoming exemptions
• Register and update exemptions in the Exemption register.
• Keep records and evidence of all decisions for exemptions.
• Coordinate the publication of exemptions as required on the CAA website

Requirements
Minimum Qualification:

• Grade 12 and Administration or Secretarial Diploma

Ideal Qualification:

• Degree in Administration

Experience:

• 3 years Office Administration
• Exposure to aviation operations would be advantageous