Event Facilitator (Production Operations) at MultiChoice

Key Performance Objectives

Tasks

Event Planning

• To effectively plan for Events on site at predetermined venues across the country and cross border, according to technical specifications and instructions pertaining to the event.
• To arrange logistics and travel for crew in line with the company’s travel policy.
• To execute travel plans for Facilities and personnel in the most cost-effective manner, considering all risk factors.
• Acquire vendors for 3rd party supply needs in line with requirements of the live event, as well as using cost effective procurement.
• Inspect event facilities on site and equipment to ensure that they conform to SuperSport and venue compliance.
• Ensure the vendors have deployed requested services as per the SLA.
• To reconcile and report on the operations of the live event post the production.
• To ensure accuracy of the reconciling of information for financial auditing.

Communication

• Effective communication between all stakeholders involved in the production process: i.e. Producers, Directors, Unit Managers, Stadium and vendor representation, to determine objectives and requirements for events.
• Ensure an accurate detailed production Schedule is released and communicated on time to various stakeholders.
• To provide a detailed production report after the production, on time to the relevant personnel and Managers.

Financial Control

• Timeously reconcile expenses and timesheets post Production.
• Liaise with Finance to reconcile Production cost against budget.
• Adhere to timeline and deadline dates from Finance to achieve targets for payroll and supplier/vendor payments.
• Consider the financial impact of decision making and changes associated to production to determine objectives and requirements for events.
• Ensure all suppliers align their costings to the guidelines imposed by Financial budgets.

Quality Control

• Monitor event activities to ensure compliance with event requirements, applicable regulations and laws and resolution of any problems that arise.
• Conduct post-event evaluations to determine how future events could be improved.

Qualification:

• A Diploma Production Management or equivalent qualification.

Qualification Preferred:

• A Degree is an advantage.

Experience

• Minimum 3-5 years’ experience in similar role