Executive Assistant at Hire Resolve

Job Description

• A senior Executive Assistant is required to provide high-level administrative and executive support to C-suite leadership within a fast-paced, performance-driven organisation.
• The role requires exceptional attention to detail, strong communication skills, and the ability to operate effectively in a high-pressure executive environment.

KEY RESPONSIBILITIES

• Provide direct support to C-suite executives (diary, meetings, communications)
• Capture accurate live meeting minutes in real time
• Maintain executive schedules, coordination, and travel arrangements
• Prepare reports, presentations, and executive documentation
• Manage confidential information with discretion
• Coordinate cross-functional communication between departments
• Support executive decision-making through structured documentation
• Use SmartSheets, MS Word, Excel, and PowerPoint for reporting and tracking

 REQUIREMENTS

• Proven experience as an Executive Assistant / Personal Assistant to senior executives (CEO, COO, or CFO level)
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with SmartSheets or similar workflow tools (advantageous)
• Ability to multitask across multiple systems and priorities
• Strong organisational and time management skills
• High level of professionalism and confidentiality
• Minimum typing speed: 60 words per minute
• Minimum accuracy: 95%
• Ability to take structured, real-time meeting minutes without audio recording reliance