Executive Secretary: RSWD50018 at City of Ekurhuleni

Closing Date : 2026-05-11

Minimum Requirements:

• Grade 12
• Secretarial Certificate
• 2 years' experience in a similar environment

Core Responsibilities:

• Provide and render effective and efficient clerical, secretarial and administrative service to the office of the Divisional Head
• Schedule, confirm and update the diary of the Divisional Head, alert and indicate to the Divisional Head of urgent meetings
• Organise appointments with internal and external clients, prepare memorandums and other communication as directed
• Responsible for arranging meetings, venues, refreshments, prepare agenda, taking and compiling
• Screen all incoming calls and direct them to relevant person and assist caller if knowledgeable on the subject matter
• Record all messages and advise on the return calls, arrange travelling and accommodation logistics of the division
• Develop, organise and maintain files and records of the office of the Divisional Head
• Copy, type and format documents and reports, create presentations using related office applications
• Attend to visitors promptly and professionally in accordance with customer care service standards and establish nature of the visit, record details of enquiries or messages in the absence of relevant people
• Responsible for the consumables and stationery for the division