Facilities Administrator at Excellerate JHI

About the role

• We are seeking an experienced and dynamic Facilities Administrator who will be accountable for co-ordinating and controlling all technical and facilities management activities on behalf of our client. 

What you will bring
Inherent requirements for the position (non-negotiable)

• A minimum of 3 years’ experience in invoicing and end-user support
• Minimum qualification Grade 12.
• Must have good knowledge in Facilities Management field
• Additional demonstrable requirements:
• Quality/standards awareness and implementation
• SLA contract management,
• Co-ordination Skills,
• Business Writing Skills,
• Financial / Numeracy Skills,
• Computer Literacy - MS Office (Word, Excel and Outlook),
• Driver’s license,
• People management /leadership skills.
• Technical knowledge,
• Knowledge of Company policies and procedures,
• Administration principles and reporting,
• Working knowledge of relevant statutory requirements,
• Knowledge of cost budgeting and control.

What you will be doing

• Being the primary contact / liaison for the supplier’s administrative personnel
• Telephonically and E-mail Manage and resolve client / supplier complaints / queries and request
• Ensuring that the Suppliers invoices are
• Uploaded in the correct format
• Completed according to the set guidelines communicated to the Suppliers
• Data verified and checked – and moved to the correct next level
• All approved invoices processed and send to the client.
• Statistics is maintained of all transactions for the day
• Records are being kept (saved) on the central Knowledge drive
• Maintain good long-term customer and client manager relationships.