Finance Administrator - Accounts Payable (48976) at Ntice Sourcing Solutions

Job Description

• Location: Somerset West
• Our client a well-established corporate company with a strong international presence is currently expanding their finance division and have an exciting opportunity for a Finance Administrator to join their dynamic team on a permanent basis.
• This is a varied and hands-on role, providing critical support in the administration of purchases, sales, and freight management.
• You'll be responsible for entering transactions into the system, resolving transactional queries, liaising with customers, and overseeing accounts receivable and payable processes.
• The role also involves preparing reports and maintaining the internal business systems that support daily operations.

Key Responsibilities:

• Handle invoicing and inventory control for all assigned loads
• Manage and maintain assigned customer accounts
• Enter and manage data related to customer orders and loads
• Troubleshoot and resolve customer queries regarding loads
• Prepare and update daily and ad-hoc reports for management and customers
• Monitor accounts receivable, perform follow-ups, and resolve payment-related issues
• Demonstrate reliability with regular attendance and punctuality
• Provide general sales and accounting support as needed
• Perform reconciliations of debtors and creditors
• Oversee truck check-ins and manage contract specifications
• Coordinate loading and offloading instructions with relevant parties
• Work closely with carriers and suppliers to schedule deliveries
• Serve as a point of communication between customers and suppliers
• Manage contracts and associated documentation
• Collect and process weighbridge slips
• Maintain and update internal management sheets
• Send out debtor statements, monitor incoming payments, and follow up on overdue accounts
• Support monthly bank audits
• Handle onboarding follow-ups for debtors, creditors, and carriers
• Manage proof of delivery (POD) documentation

Qualifications & Skills:

• Relevant qualification in Accounting, Administration, or equivalent work experience
• Experience in accounts receivable or collections advantageous
• Strong Microsoft Excel skills essential
• Ability to multitask effectively in a fast-paced environment
• Strong communication and interpersonal skills
• High attention to detail and accuracy
• Team-oriented with a commitment to excellent customer service
• Ability to handle sensitive information with discretion