Generator Administrator at Bidvest Facilities Management

ROLE PURPOSE

The Generator Administrator will monitor and drive progress updates on all active tasks by interfacing with Bidvest field teams and regional role players and use of the Vodacom systems.

MAIN OUTPUTS

IFS Activities

• Generator Dash Board: Check RTC Tasks if survey is completed. Put Task in Complete. For all regions
• Reports: Pull reports on required information, analyse. (Includes filtering information into excel for easy reading/analysing and summary of info requested.
• Create Tasks: In the event Mechanics/FT’s are unable to get a certain task from SPOC or Dispatch, provide assistance with the relevant task. For all regions
• Stock Transfers: Stock in Montana Depo and Isando Depo must be booked out manually to boot stock.
• Create “Places”: Creation of new generators in IFS for Dispatch assign tasks.

Finance/ SAP – Activities

• PR’s/PO’s: Creation of PR/PO for the Generator department.
• WO’s: Create Work Orders for the generator department.
• Trip: Create Travel requests for all generator related trips.
• Overtime: Check on Power BI Tracker to validate overtime, loading it to SAP. Standby captured and sent to payroll.
• Ageing WIP: Assist in recovering outstanding on ageing WIP. This includes searching for supporting documents. Investigation of accuracy of data. (Example – Fuel Cell Maintenance)
• Training: Occasionally assisting colleagues with guidance on IFS. As well as assisting FT’s/Mechanics with device utilization where needed and reset of devices.

Materials – Activities

Stock: Stock count, stock orders and boot stock counts

Daily Activities

• Services on Generators: Monitoring all services to help with scheduling. Current running hours, most recent task no for IFS referencing.
• Stolen Generators: Follow up with Security regarding all stolen and recovered generators. This ensures that fleet is up to date and relevant parties knows about licences, possible deployable generators.
• Reporting: Supplying Management with information they may require. Following up with SPOC’s, FT’s and Mechanics where needed and required.
• FT’s Assistance: FT’s may require help with:
• Leave
• Overtime forms or Overtime captured in SAP
• Stock order/ transfer
• Keys order

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Diploma / Business Administration Certificate Courses
• None
• Matric/Grade 12
• 2 - 3 Years’ experience in Telecommunications / Network Operating Environment / Fault Management
• Good listening, verbal and written communication essential
• Be proficient in MS Outlook, Word, Excel and Power Point.
• Effective communication through verbal and electronic means essential
• Ability to work as part of a team.
• Ability to cope under pressure
• SAP Knowledge
• MS Office Packages

TECHNICAL CORE COMPETENCIES AND FURURE TRAINING OPERTUNITIES:

• Occupational Health & Safety Act
• Microsoft Windows
• Microsoft Outlook
• SAP
• Microsoft Excel
• Microsoft Word
• Risk Assessment

FUNDAMENTAL COMPETENCIES

• Good Communicator
• Analytical
• Customer/Client Focus
• Relationship Building & Networking
• Initiative/Proactively
• Decisiveness
• Dealing with ambiguity
• Listening
• Written Communication
• Flexibility
• Problem Analysis
• Teamwork
• Stress tolerance
• Team Performance Driven
• Quick Reaction