Job Vacancies at Bidvest Facilities Management

Brief Role Description

To assist, implement and manage systems to best support maintenance strategies and rendering of efficient service delivery environment to customers.

Key Performance Areas

• Maintain Preventative Maintenance (PM) schedules in accordance with the SLA for all equipment and services.
• Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation.
• Ensure that all orders are processed timeously.
• Monitor the execution of work and implement corrective measures on deviations.
• Manage all incoming requests and complaints on daily basis and provide timeous feedback in ensuring customer satisfaction.
• Dispatch requests to technical staff and pertinent service providers and follow-up on action items
• Conduct monthly verification of WIP and report on variances.
• Provide weekly/monthly reports on SLAs and backlog.
• Planning for placement of employees, contractors and efficient utilization of materials and tools
• Ensure that tasks are conducted efficiently and optimum use of tools and equipment.
• Building good Internal and External customer relationships
• Undertake other related duties and assignments as assigned from time to time.

Minimum Requirements

• N3 - N6 in Engineering or Project Management or Operations Management or related
• Matric (Senior Certificate)
• Valid SA Driver's License
• 2 years relevant experience in maintenance planning, project management and knowledge of financial management principles
• Maintenance planning, project management skills
• MS Word, MS Excel & MS Outlook (Intermediate skill level),
• SAP Knowledge is a requirement 
• Knowledge of OHS Act & ISO 9001 Quality Management Systems

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ROLE PURPOSE

Responsible for timeous payments and oversee Creditors Clerks

MAIN OUTPUTS

• Responsible for company Purchase Cards
• Reviewing of creditor reconciliations on individual purchase card and ensure cards are kept active
• Monitoring and managing the following reports: Delinquency reports from the bank and internal dashboard for purchase orders
• Receiving and validating all the mobile and data charges from the three service providers, Telkom, Vodacom and MTN
• Processing mobile and data charges on a monthly basis for actuals and accruals before month end close
• Administrate filling of: Creditors invoices, creditors recons
• Review payment proposal, invoices, and recons before handing it for release
• Ensure timeous payments of creditors according to stipulated deadlines.
• Supervise & Manage Creditors Clerks thereof & co-ordinate Creditors Clerks’ activities
• Manage performance & conflicts within subordinate employees & effect corrective actions
• Responsible for training, coaching, mentoring & development of Creditors Clerks
• Keeping abreast with accounting principles, legislation, banking requirements & ensure compliance with company procedures/policies
• Building good Internal and External relationships

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Diploma or Certificate in Finance with Accounting
• Matric (Senior Certificate)
• 2 years relevant experience conducting Creditors Team Lead duties
• Good knowledge of accounting policies and GL accounts
• MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Good Written Communication
• Supervisory skills
• Labour Relations & Conflict Management
• Performance Management
• Subordinates Capacity Building
• Customer Focus
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning

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ROLE PURPOSE

The Generator Administrator will monitor and drive progress updates on all active tasks by interfacing with Bidvest field teams and regional role players and use of the Vodacom systems.

MAIN OUTPUTS

IFS Activities

• Generator Dash Board: Check RTC Tasks if survey is completed. Put Task in Complete. For all regions
• Reports: Pull reports on required information, analyse. (Includes filtering information into excel for easy reading/analysing and summary of info requested.
• Create Tasks: In the event Mechanics/FT’s are unable to get a certain task from SPOC or Dispatch, provide assistance with the relevant task. For all regions
• Stock Transfers: Stock in Montana Depo and Isando Depo must be booked out manually to boot stock.
• Create “Places”: Creation of new generators in IFS for Dispatch assign tasks.

Finance/ SAP – Activities

• PR’s/PO’s: Creation of PR/PO for the Generator department.
• WO’s: Create Work Orders for the generator department.
• Trip: Create Travel requests for all generator related trips.
• Overtime: Check on Power BI Tracker to validate overtime, loading it to SAP. Standby captured and sent to payroll.
• Ageing WIP: Assist in recovering outstanding on ageing WIP. This includes searching for supporting documents. Investigation of accuracy of data. (Example – Fuel Cell Maintenance)
• Training: Occasionally assisting colleagues with guidance on IFS. As well as assisting FT’s/Mechanics with device utilization where needed and reset of devices.

Materials – Activities

Stock: Stock count, stock orders and boot stock counts

Daily Activities

• Services on Generators: Monitoring all services to help with scheduling. Current running hours, most recent task no for IFS referencing.
• Stolen Generators: Follow up with Security regarding all stolen and recovered generators. This ensures that fleet is up to date and relevant parties knows about licences, possible deployable generators.
• Reporting: Supplying Management with information they may require. Following up with SPOC’s, FT’s and Mechanics where needed and required.
• FT’s Assistance: FT’s may require help with:
• Leave
• Overtime forms or Overtime captured in SAP
• Stock order/ transfer
• Keys order

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Diploma / Business Administration Certificate Courses
• None
• Matric/Grade 12
• 2 - 3 Years’ experience in Telecommunications / Network Operating Environment / Fault Management
• Good listening, verbal and written communication essential
• Be proficient in MS Outlook, Word, Excel and Power Point.
• Effective communication through verbal and electronic means essential
• Ability to work as part of a team.
• Ability to cope under pressure
• SAP Knowledge
• MS Office Packages

TECHNICAL CORE COMPETENCIES AND FURURE TRAINING OPERTUNITIES:

• Occupational Health & Safety Act
• Microsoft Windows
• Microsoft Outlook
• SAP
• Microsoft Excel
• Microsoft Word
• Risk Assessment

FUNDAMENTAL COMPETENCIES

• Good Communicator
• Analytical
• Customer/Client Focus
• Relationship Building & Networking
• Initiative/Proactively
• Decisiveness
• Dealing with ambiguity
• Listening
• Written Communication
• Flexibility
• Problem Analysis
• Teamwork
• Stress tolerance
• Team Performance Driven
• Quick Reaction

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ROLE PURPOSE

To provide front-desk service and support to the customers & visitors. 

MAIN OUTPUTS

• Perform front of house operational services including receiving calls, taking of messages, making calls on behalf of employees
• Provide a reception service including receiving visitors and directing them towards endorsed appointments
• Responsible for the booking service of boardrooms and parking
• Taking of minutes during official meetings, typing and circulation thereof
• Receiving and capturing of building audit sheets data and filing thereof
• Ordering, processing & delivering of required stationary for all employees
• Receiving and sorting of post, and contacting recipient employees for collection
• Regular communication with employees via email regarding office management issues
• Provide and perform administrative functions/support to various business sections
• Assist with administration for project works and special tasks

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Certificate in Receptionist/Administration/Secretarial
• Valid SA Drivers License
• 6 months relevant experience in switchboard operation and/or secretarial capacity
• Administration/Reception/Switchboard training ideally in a customer orientated environment
• MS Word, MS Excel & MS Outlook 

FUNDAMENTAL COMPETENCIES

• Customer/Client Focused
• Ability To Dealing With Ambiguity
• Interactive Reasoning
• Planning & Scheduling
• Good Listening Skills
• Excellent Oral Communication

go to method of application »

ROLE PURPOSE

To provide front-desk service and support to the customers & visitors.

MAIN OUTPUTS

• Perform front of house operational services including receiving calls, taking of messages, making calls on behalf of employees
• Provide a reception service including receiving visitors and directing them towards endorsed appointments
• Responsible for the booking service of boardrooms and parking
• Taking of minutes during official meetings, typing and circulation thereof
• Receiving and capturing of building audit sheets data and filing thereof
• Ordering, processing & delivering of required stationary for all employees
• Receiving and sorting of post, and contacting recipient employees for collection
• Regular communication with employees via email regarding office management issues
• Provide and perform administrative functions/support to various business sections
• Assist with administration for project works and special tasks

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

• The Applicant must meet the following requirements:
• Matric (Senior Certificate)
• Certificate in Receptionist/Administration/Secretarial
• Valid SA Drivers License
• 6 months relevant experience in switchboard operation and/or secretarial capacity
• Administration/Reception/Switchboard training ideally in a customer orientated environment
• MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES

• Customer/Client Focused
• Ability To Dealing With Ambiguity
• Interactive Reasoning
• Planning & Scheduling
• Excellent Oral Communication