HR Administrator Intern | Brackenfell | Cape Town at Managed People Solutions

Job Description

We're Hiring: HR Administrator Intern (12-Month Internship) 

Duration: 12-Month Internship

• Are you passionate about Human Resources and administration? Do you enjoy working with people, staying organised, and ensuring everything runs smoothly? If you're eager to gain practical HR experience and kick-start your career, we'd love to hear from you!
• We are looking for a proactive, detail-oriented, and enthusiastic HR Administrator Intern to join our dynamic team for a 12-month internship. This is an excellent opportunity for a recent graduate to gain valuable hands-on experience in Human Resources and Learning & Development.

What You'll Do

Learning Outcomes

• Demonstrates an understanding of HR processes from recruitment through to employee exit.
• Develops competence in HR documentation, employee records and administrative processes.
• Gains practical experience coordinating interviews, assessments and candidate communication.
• Understands how learning programmes and employee development initiatives are coordinated.
• Builds organisational skills, communication, professionalism and stakeholder engagement capability.

Programme Rotation

• Employee records, documentation, onboarding and HR systems.
• Interview coordination, assessments and recruitment administration.
• Training coordination, employee engagement and learning administration.

Learning Activities

HR Administration

• Assist with onboarding and offboarding administration.
• Prepare employment documentation and employee correspondence.
• Maintain employee files and HR records.
• Capture and update HR information systems.
• Assist with leave, probation and employee administration.

Recruitment support

• Assist with drafting and posting job advertisements on relevant recruitment platforms.
• Screen applications and shortlist candidates where applicable, in accordance with the role requirements and guidance from the HR team.
• Schedule interviews with candidates and hiring managers.
• Coordinate psychometric assessments and assessment bookings.
• Prepare interview packs and recruitment documentation.
• Communicate professionally with candidates throughout the recruitment process.
• Maintain recruitment trackers and ensure candidate records are accurate and up to date.
• Assist with pre-employment administration, including reference checks, qualification verification and onboarding documentation where applicable.

 Enablement & Employee experience

• Coordinate training sessions and workshops.
• Schedule venues, meeting rooms and Microsoft Teams sessions.
• Prepare attendance registers and training material.
• Assist with employee engagement initiatives and wellness activities.
• Support surveys, feedback initiatives and internal HR communications.
• Assist with preparing presentation material and HR reports.

 Programme Success Measures

• Successfully completes all planned HR learning rotations.
• Demonstrates the ability to perform HR administrative and coordination activities under supervision.
• Receives positive performance feedback throughout the internship programme.
• Applies academic HR knowledge effectively within the workplace.
• Demonstrates professionalism, confidentiality, accountability and teamwork.
• Successfully completes the internship review and demonstrates understanding of core HR practices.

Capability Development

• Develop competence in HR documentation, record management and employee administration.
• Build capability in recruitment coordination and candidate management.
• Develop skills in organising learning and development initiatives.
• Build professional written and verbal communication skills.
• Develop competence in Microsoft Office, HRIS and recruitment systems.
• Develop professionalism, confidentiality, organisation and customer service.

 Behavioural Competencies

• Demonstrates curiosity, embraces feedback and continuously develops new HR knowledge and skills.
• Plans and coordinates multiple activities while meeting deadlines.
• Takes ownership of assigned responsibilities and follows through on commitments.
• Works collaboratively with HR colleagues, managers and employees across the business.
• Communicates clearly, professionally and respectfully with internal and external stakeholders.

Minimum Requirements

• Bachelor’s degree in human resource management, Industrial Psychology or a related field. An Honours degree will be advantageous/preferred.
• Computer literacy (Microsoft Office Suite, particularly Excel, Word, Outlook and Teams). Experience with Microsoft Forms, Microsoft Teams and HR information systems will be advantageous.
• Strong interpersonal and communication skills, excellent organisational ability, high attention to detail, ability to maintain confidentiality, customer-service orientation, and a willingness to learn and take initiative.