HR Administrator/Reception Reliever at Finbond Mutual Bank

Purpose of the role:

• We are looking for an HR Assistant to support our Human Resource department as well as full time reliever for the Head Office Receptionist. You will act as the first point of contact for HR-related, receptionist queries from employees and external partners.
• Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

General Administration:

• Providing customer service to Finbond and Supreme Finance employees
• Organize and maintain personnel records
• Prepare Department of Labour documents, letters and service certificates
• Assist payroll department by providing relevant employee information
• New appointments, movements and terminations
• Capturing of IOD cases on the Department of Labour system
• Responsible to order and manage the inductions packs
• Answer employees queries and HR related matters
• Carry out confirmations of employment
• Checking NQF levels on a monthly basis after payroll is completed.
• Responsible for monthly MANCO reports
• Handling of all staff long service awards
• Assist with disciplinary hearings and actions, drafting disciplinary enquiries, communication with Cofesa.

Recruitment and Selection:

• Posting of job adverts and organizing resumes and job applications
• Scheduling of job interviews and assisting in the interview process
• Ensuring background and reference checks are completed
• Preparation of new employee files.
• Fleet: signing over company vehicles to new staff or returning vehicles from terminated staff.
• Doing REDS Checks for all new Finbond and Supreme staff.
• Shortlisting, interviewing and conducting full on boarding process.

Reception duties:

• Provide information regarding products and services of the company
• Schedule, reschedule and cancel appointments
• Provide information to callers over the telephone, answer telephone calls and transfer call to the appropriate person.
• Assist visitors in filling out forms
• Perform basic bookkeeping and record keeping duties
• Perform data entry and filling activities as and when required
• Keep work area clean and tidy on a constant basis

Qualifications:

• HR related qualification
• An Office Administration qualification will be advantageous.

Experience:

• 1-2 year’s similar administrative or receptionist role will be advantageous
• Must be bilingual in Afrikaans and English

Knowledge and Skills:

• Presentable, friendly and energetic
• Organized, responsible and proactive
• Excellent time management, writing and verbal communication skills
• Willingness to learn to grow with the company

Additional Requirements:

• Proven work experience as an HR Administrator coupled with Reception experience
• Experience with HR Software such as People 300 and ESSComputer literacy (MS Office applications)
• Computer literacy (MS Office applications)
• Thorough knowledge of labour laws
• Excellent organizational skills with and ability to prioritize important projects
• Strong phone, email and in-person communication skills
• The successful candidate will be required to be a full-time reliever for our current receptionist
• Must be bilingual in Afrikaans and English

Deadline:26th March,2026