HR Administrators x12 -12 Months Fixed Term Contract at National Treasury

Qualification/s Requirements

• A minimum Grade 12 is required, coupled with a minimum National Diploma (equivalent to NQF level 6) in Human Resources Management or Public Administration or Social Sciences or Operations Management or Management Services or Industrial Psychology;
• A minimum of 2 years’ experience in human resources management coupled with organisational development and Human Resources Administration;
• Knowledge and experience of the following: Job Evaluation principles and processes;
• HR administration role with exposure to recruitment;
• Experience in utilisation of technology for recruitment will be an added advantage (e-Recruitment or ATS or PERSAL);
• Knowledge and experience of onboarding and exit interviewing processes and procedures;
• Knowledge and exposure to change management; and
• Knowledge or exposure to the PERSAL applications and Job Design principles.

Key Performance Areas

Organisational Development: 

• Update JE database with approved job evaluation results;
• Align and link job descriptions against the appropriate post on the JE database;
• Provide administration support in the re-evaluation of jobs;
• Provide support services on change management, employee engagement and on-boarding surveys;
• Provide support and advisory services to internal stakeholders prior to the advertisement of positions;
• Coordinate JE meeting and administration support; and
• Conduct work study investigation and produce report. 

Support the Recruitment Cycle: 

• Assist in all areas of recruitment administration, and to provide support to the Talent Acquisition officers;
• Compile appointment memos and letters on behalf Senior HR Officers; and
• Assist with proof-reading and quality control of documents emanating from the business unit.

Manage Documentation and Maintain Candidate Database: 

• Prepare recruitment documents, organise in line with recruitment timelines, to assist with drafting and placing job advertisements;
• Ensure that all necessary employment checks (credit or security or qualifications or citizenship or references) etc, and any other requested background checks, are completed;
• Filing of documentation;
• Manage electronic document tracking system – Routing of memoranda for signatures, and follow-up on outstanding memos and other relevant documents;
• Update and maintain recruitment databases and applicant tracking systems with candidate information, interview schedules, and feedback to candidates;
• Perform desktop research for the business unit upon request;
• Communication: Handle and responding to enquiries from candidates; and
• Communication with candidates as and when required throughout the recruitment process, providing updates when requested.

Coordinate and Facilitate Shortlist and Interviews Meetings: 

• Schedule, coordinate and/or facilitate shortlist and interviews between candidates and selection committee members, including arranging meeting times and preparing interview materials.

Onboarding Support: 

• Assist in the Administration of the quarterly on-boarding survey for all new joiners within the National Treasury;
• Assist in the onboarding process for new hires, including preparing contracts and offer letters, and ensuring that all pre-employment checks are completed.

Reporting and Compliance: 

• Ensuring the recruitment and selection process complies with relevant prescripts; and
• Update all recruitment and other HR related reports. 

Stakeholder Engagement: 

• Assist with technical projects and provide administrative support.