Office Administrator (AD 33) at Werkie

Role Overview

• We are looking for a proactive, organised and detail-driven Office Administrator to manage daily office operations while supporting the Brands Department with client billing, costing and administrative processes.
• This role is suited to a go-getter who takes initiative, thrives in a fast-paced environment, and enjoys keeping systems, people and processes running smoothly.

Key Responsibilities

Office Operations & Administration:

• Manage daily office needs (stationery & consumables)
• Procure office supplies and equipment
• Coordinate office maintenance and service providers
• Organise office lunches and internal events
• Assist with company culture initiatives
• Receive and assist office guests and visitors
• Transport sponsorship and branding items when required
• Assist with business-related errands (print media collections, supplier visits, deliveries)

Finance & Client Billing Support

• Assist with client costing in collaboration with the Brands Department
• Prepare and issue client quotes and invoices
• Request and manage Purchase Order (PO) numbers
• Track invoicing status and follow up on outstanding payments
• Maintain accurate digital and physical filing of client documentation
• Support month-end billing processes

HR & Executive Support

• Gather payroll information and submit to HR
• Maintain employee documentation and admin records
• Provide administrative support to the CEO as required

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5+ years’ experience in Office Administration or similar role
• Qualification in Business Administration or related field (advantageous)
• Excellent organisational, planning and time-management skills
• Strong written and verbal communication skills
• Own reliable transport

Personality Profile

• Proactive and self-motivated
• Takes initiative and works independently
• Highly organised and process-driven
• Strong attention to detail
• Professional, reliable and trustworthy
• Comfortable working across multiple departments