Office Manager at SPARK Schools

SPARK Schools office managers liaise with parents, welcome visitors, and ensure the accurate administration of enrolment and student information records. Office managers are integral to the SPARK Schools “culture” and our commitment to rigorous, engaging learning experiences for our scholars.

Requirements

Responsibilities

•     Maintain accurate student information records on the student information system, including daily student attendance.
•     Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.
•     Assist in managing day­-to-­day facilities and maintenance issues, including facilitating visits by maintenance suppliers.
•     Receive delivery of supplies.
•     Perform clerical duties, including answering phones, taking and distributing messages, and corresponding with parents and staff members via e-­mail.
•     Responsible for assisting with the completion of the aftercare billing spreadsheet, overseen by the School Operations Manager
•     Volunteer hours, tracking and reporting.
•     Responsible for staff attendance, tracking and reporting.
•     Attend to sick or injured children and liaise with parents/guardians about their children.
•     Communicate and collaborate professionally with school staff as required. Participate actively in staff development opportunities as a member of the SPARK Schools team.
•     Conduct self in a professional manner at all SPARK Schools events and to all stakeholders.

Qualifications

The ideal candidate will possess the following qualifications

•     English language fluency
•     Grade 12 certificate
•     Three to four year degree or NQF level 6 qualification

Experience

•     Previous experience managing or working with primary school-aged children.
•     Administration.
•     Customer service.
•     Basic understanding of labour laws
•     Skills and Mindset