PA & Office Administrator (T&D) -Regional Office Durban at Growthpoint Properties

Job purpose

The Personal Assistant and Administrator will be responsible for assisting the KZN Developments with general administrative tasks as well as assisting with general running of the of the Regional KZN Office.

Duties and responsibilities

• Management of Receptionists.
• Effective supplier management (Cleaning, Refreshments, Functions, Bookings etc.)
• Ordering office supplies (Stationary, consumables etc.)
• Management of office subscriptions (broadcasting, publications, license renewals etc.)
• Management of staff milestone vouchers – Ordering, distribution and reconciliation
• General management of queries regarding the Office.
• Assisting Retail, Industrial, Commercial and Facilities sector Managers with administrative duties.
• Assisting with coordinating events at Regional Office with the relevant stakeholders, i.e. HR, Marketing and the Building Management team.
• Ensure that safety and security procedures are adhered to at all times.
• Manage the issuing of access cards and parking to staff and visitors.
• Ensure a gracious arrival experience for all clients and guests.
• Recommend best practices to management for the benefit of the broader company related to client experience, hospitality services, operations, and events.

Requirements

Experience & Qualifications

• Matric and relevant qualification in Office management. 
• 3 years’ experience in office administration or similar roles. 

Competencies and Skills

• Fluent language and understanding of diverse cultures.
• Proven people management skills.
• Financial literacy and business operations experience a plus. 
• Excellent interpersonal and customer service skills.
• Ability to manage conflict.
• Computer literate and the ability to work on systems.
• Strong verbal and written communication skills.
• Strong planning and organization skills with the ability to multitask.
• Self-driven with the ability to work independently and in teams.

Personal Attributes

• Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy.
• Ability to embrace and foster continuous change and improvement (Innovative).
• Ability to work well with a broad range of both functions and personalities, establishing yourself as part of a team. 
• A passion for people and service delivery.