Payroll Administrator at CAB Foods

The HR Administrator will be managing and overseeing the payroll processes within an organization. The role involves various duties related to ensuring accurate and timely payment of employees.
The successful candidate will be responsible for providing an effective and efficient HR and payroll administration function that is aligned with company goals and in accordance with relevant legislation.
The responsibilities will include administration of payroll, recruitment and selection, employment equity, employee relations, skills development, implementation & upkeep of HR policies and procedures and HR reporting to support the business.

Requirements:

•  Diploma in HR Management or relevant qualification relating to Payroll
•  3-5 years’ experience as a payroll administrator in the FMCG industry
•  Advanced practical knowledge of Sage Payroll Professional, ESS & Time & Attendance
• systems
•  Ensures confidentiality in all matters with sound people skills
•  Accuracy and strong attention to detail with the desire to follow procedures
•  Excellent communication skills in English and Afrikaans - speak, read and write
•  Analytical and problem-solving skills
•  High level of confidentiality
•  Driver’s license and own transport

Payroll

•  Capturing new employees: Inputting and maintaining accurate employee information in the payroll system, including personal details, tax information, and banking details, etc.
•  Calculating Salaries and Wages: Calculating salaries and wages based on hours worked, approved overtime, incentive bonuses, performance bonuses, and other applicable factors while ensuring compliance with employment laws and company policies.
•  Recordkeeping: Maintaining accurate and up-to-date payroll records, including employee details, earnings, deductions, and leave balances.
•  Generating Payslips: Generating and distributing payslips to employees regularly, ensuring clarity and transparency regarding earnings and deductions.
•  Time and Attendance: Managing time and attendance records to accurately reflect hours worked by employees, including tracking leave balances and ensuring compliance with company policies.
•  Reporting: Generating payroll-related reports for Top Management and Finance department, providing insights into payroll costs and trends.
•  Problem Resolution: Addressing payroll-related queries and concerns from employees and resolving any discrepancies or errors in a timely manner.
• Year-End Processing: Completing year-end processes, including the generation of tax certificates (IRP5/IT3(a)) and reconciliation of annual payroll data.
•  Audit Support: Assisting with internal and external audits related to payroll processes and Department of Labour, ensuring accurate documentation and compliance with audit requirements.
•  Communication: Effectively communicating with employees, managers, and other stakeholders such as W&RSeta, regarding payroll-related matters.
•  Continuous Improvement: Identifying opportunities for process improvements and efficiency enhancements within the payroll function.

Human Resources:

•  Custodian of effective performance management practices
•  Manage attendance, leave and staff-related matters
•  Attend to staff welfare initiatives
•  Ensure compliance with labour department regulations and audits
•  Maintain knowledge of and ensure compliance with employment-related laws and regulations
•  Participate in health and safety committee activities
•  General ad-hoc duties
•  Organizing internal/external training sessions/workshops for staff where required and in line with company goals/legislative requirements
•  Complete contracts and reports for the W&R SETA as per their deadlines, when required
•  Follow up with staff and managers who have received training to ensure that training leads to individual, team and organisational improvement