Payroll Administrator - Cape Town WC at Rentokil Initial South Africa

Description

• To ensure that employees receive accurate and timely payments.

Their primary responsibilities include the following:

Processing payroll:

• This involves calculating employees' pay based on days worked, deductions, taxes and relevant benefits.
• Processing/Capturing of payroll data on Payspace
• Commission (import)
• Subsistence (import)
• Annual/Union Increases (import)
• Annual Bonus (import)
• Incentives
• Update Deductions – processing of input relating to weekly payments
• Maternity leave
• Garnishees
• JV/Dikapi Input
• Mozambique Input
• Co-ordinating the printing and checking of payroll & audit reports as well as support for checking monthly (electronically)

Perform checking of input monthly captured in the following areas:

• New engagements
• Transfer and Job Changes
• Terminations
• Monthly contract workers
• AODs
• Ex Gratia
• An overall check on all after other administrators have checked to ensure that there are no negative salaries and that totals balance to input processed.

Payment Summaries

• Complete payment summaries for RISA, JV, Lesotho, Swazi, Malawi & Mozambique (required for payovers of statutory and monthly payment)

Business Central

• Add new staff members on Business Central
• Process and send through journals for approval to the Finance Manager for Other Entities
• RISA – Weekly payments, statutory payments, month end payments and reallocations
• JV, Lesotho, Swazi, Malawi & Mozambique – Statutory payments and weekly payments (if applicable)
• Check weekly Payment Batches and upload in the various banks
• Raise EFTs for Salaries monthly for all Banks
• Raise monthly payments (Garnishees, Unions & Recruitment)
• Raise Statutory Payments monthly on receipt of Payovers reports from Payroll Manager
• Send necessary schedules to the relevant institutions to ensure that payments are allocated and no penalties are incurred.
• Distribute costings to various staff members
• Raise PO for Payspace monthly
• Collate and complete STATS reports for RISA & Other Entities monthly (previously done by PM)
• Run Back-ups for all companies before Payroll Manager rolls over to the new system
• Send UIF Files for RISA & JV to the Payroll Manager
• Run CRC Reports for Finance Business Partner and add to YTD Report
• Send Monthly Lead Commission Reports to Finance Business Partner and add to YTD Report
• Complete Balance sheet recons
• Create Job Title Codes for new Job Titles to be added on WD (previously done by PM)
• Assist with internal & external audits
• Assist with queries
• Collaborate with HR to improve processes in the business

QUALIFICATIONS & EXPERIENCE:

• Minimum Matric (Grade 12)
• Tertiary qualification preferred and minimum of 5 years in Payroll 
• Computer Literacy (Google Chrome, excel, Workday, Payspace)