Jobs Available at Rentokil Initial South Africa

Description

• To ensure that employees receive accurate and timely payments.

Their primary responsibilities include the following:

Processing payroll:

• This involves calculating employees' pay based on days worked, deductions, taxes and relevant benefits.
• Processing/Capturing of payroll data on Payspace
• Commission (import)
• Subsistence (import)
• Annual/Union Increases (import)
• Annual Bonus (import)
• Incentives
• Update Deductions – processing of input relating to weekly payments
• Maternity leave
• Garnishees
• JV/Dikapi Input
• Mozambique Input
• Co-ordinating the printing and checking of payroll & audit reports as well as support for checking monthly (electronically)

Perform checking of input monthly captured in the following areas:

• New engagements
• Transfer and Job Changes
• Terminations
• Monthly contract workers
• AODs
• Ex Gratia
• An overall check on all after other administrators have checked to ensure that there are no negative salaries and that totals balance to input processed.

Payment Summaries

• Complete payment summaries for RISA, JV, Lesotho, Swazi, Malawi & Mozambique (required for payovers of statutory and monthly payment)

Business Central

• Add new staff members on Business Central
• Process and send through journals for approval to the Finance Manager for Other Entities
• RISA – Weekly payments, statutory payments, month end payments and reallocations
• JV, Lesotho, Swazi, Malawi & Mozambique – Statutory payments and weekly payments (if applicable)
• Check weekly Payment Batches and upload in the various banks
• Raise EFTs for Salaries monthly for all Banks
• Raise monthly payments (Garnishees, Unions & Recruitment)
• Raise Statutory Payments monthly on receipt of Payovers reports from Payroll Manager
• Send necessary schedules to the relevant institutions to ensure that payments are allocated and no penalties are incurred.
• Distribute costings to various staff members
• Raise PO for Payspace monthly
• Collate and complete STATS reports for RISA & Other Entities monthly (previously done by PM)
• Run Back-ups for all companies before Payroll Manager rolls over to the new system
• Send UIF Files for RISA & JV to the Payroll Manager
• Run CRC Reports for Finance Business Partner and add to YTD Report
• Send Monthly Lead Commission Reports to Finance Business Partner and add to YTD Report
• Complete Balance sheet recons
• Create Job Title Codes for new Job Titles to be added on WD (previously done by PM)
• Assist with internal & external audits
• Assist with queries
• Collaborate with HR to improve processes in the business

QUALIFICATIONS & EXPERIENCE:

• Minimum Matric (Grade 12)
• Tertiary qualification preferred and minimum of 5 years in Payroll 
• Computer Literacy (Google Chrome, excel, Workday, Payspace)

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PRINCIPAL DUTIES & RESPONSIBILITIES

• Maintain a consistently low level of bad debt
• Achieve and maintain KPI targets for collections, bad debt, DSO, and query resolution against the budget
• Establish close communication with business units, internal and external clients, with a focus on timely collections and query resolution
• Regularly meet with business partners and coordinate control functions
• Implement collection strategies across the national market
• Identify and build relationships with key client contacts to ensure timely recovery
• Proactively review and follow up on outstanding debts
• Provide debtor analysis for key clients and client portfolios
• Assist Account Managers with reconciliations and other ad hoc debtor analysis, particularly regarding debtors reconciliations
• Offer accurate advice on debt management, queries, VAT issues, etc.
• Contribute to the analysis of ledger accounts and billing history
• Collaborate with billing department to resolve credit control queries promptly
• Participate in internal reviews of policies and knowledge capture of market information from file inception to recovery
• Ensure all relevant details are included in the "collection package" provided to the market for collections
• Analyze market breakdown and calculate accurate proportions due from the client base
• Assist with planning for future developments and identify new opportunities where the credit control function can support the company's business objectives

QUALIFICATIONS and  EXPERIENCE

• Minimum of 3 years in a credit control experience as well as 2 years exposure in reconciliations
• Experience & exposure in a Service or FMCG environment (Banking Sector, Retail Sector ) is essential as it is key accounts and on an open item system
• Previous exposure to OnGuard/CreditNext and NAV/Business Central
• Proven working knowledge of accounting system (Credit Management 1,2,3)
• Strong computer skills in Microsoft Office applications (i.e., Word, Excel -Advance, etc.)