People And Culture Administrator (Hybrid) at Think South Africa

Duties and Responsibilities include but not limited to:

• Collaborate with the People and Culture Officer to assist in the development of job descriptions and specifications. 
• Support the People and Culture Officer and recruiting team members in posting job openings through various channels. 
• Assist in screening incoming applications, ensuring completeness and accuracy. 
• Help in coordinating interview schedules and communication with candidates and management. 
• Conducting relevant pre-employment checks such as references, qualification and criminal checks. 
• Collaborate with the People and Culture Officer to prepare and issue employment contracts and take on documentation. 
• Assist in maintaining accurate and up-to-date employee records. 
• Provide administrative support during the orientation and onboarding process for new hires. 
• Assist in maintaining records related to employee benefits, including medical aid and pension plans. 
• Assist with regards to conducting exit interviews and reporting there on.
• Assist the People and Culture Officer in staying updated with South African labour laws and regulations. 
• Collaborate in reviewing and updating policies, procedures, and the employee handbook as required. 
• Ensure that employee documents and records are maintained in accordance with legal requirements. 
• Provide support for the administration of employee benefits to ensure compliance. 
• Assist in collecting data and inputting it into the information system. 
• Support the People and Culture Officer in generating reports, including turnover rates and recruitment metrics. 
• Collaborate in providing accurate data for analysis and decision-making purposes. 
• Ad hoc reporting as required. 
• Collaborate with the People and Culture Officer to facilitate effective communication within the People and Culture Department. 
• Assist in coordinating meetings, and training sessions. 
• Collaborate with the Talent Acquisition team to ensure seamless communication with candidates during the recruitment process. 
• Collaborate with the People and Culture Officer to provide general support to the People and Culture Department. 
• Work in coordination with cross-functional teams to ensure People and Culture initiatives align with organisational objectives. 
• Collaborate with the Senior People and Culture Officer in senior management meetings, offering  insights and contributing to strategic decisions. 
• Foster a culture of teamwork, diversity, and inclusivity within the People and Culture Department and across the organisation. 
• Provide logistical support during training events and activities. 
• Assist with training material preparation and post training reporting where required. 
• Provide general administrative support to the People and Culture Department. 
• Assist in preparing People and Culture-related documents, such as memos and announcements. 
• Assist with obtaining quotations and invoices related to People and Culture initiatives such as wellness days.
• Provide support in conducting exit interviews and maintaining records of feedback. 
• Assist the Payroll team with regards to required documentation. 
• Notification to relevant stake holders pertaining to the termination e.g., IT and Payroll. 
• Work collaboratively with the People and Culture Department to support initiatives. 
• Foster a positive and inclusive team environment.

Requirements:

• National Diploma/ bachelor's degree in human resources, or a related field. 
• A valid driver's license.  
• Minimum of 1 years' experience in an administrative role. 
• Experience in an NGO environment is an advantage.  
• Outstanding analytical, organisational, and problem-solving abilities. 
• Excellent communication skills and a passion for people. 

Exciting benefits await you:

• Being a part of and living our values, which include Care for people and outcomes, Making a Difference and Kicking the Paradigm – creating an environment where every team member thrives, every idea is celebrated, and every achievement is a testament to our collective commitment.
• Enjoy a 37-hour work week, allowing you more time for personal pursuits, hobbies, and spending quality moments with loved ones.
• Embrace financial security with a competitive salary package that recognises and values your skills and contributions with room for growth within our ever-expanding organisation.
• Experience peace of mind knowing you're covered with life, disability, and funeral insurance, ensuring you and your family's future is safeguarded.
• Employee Assistance Program (EAP) which gives you access to an array of support services such as legal, debt and counselling services, ensuring that expert guidance is just a call away.
• We will contribute towards your medical aid as your health is a priority.