Personal Assistant: Investigations and Committee Secretary at Independent Regulatory Board for Auditors (IRBA)

JOB PURPOSE

• This position, which reports to the Director Investigations requires strong administrative and secretarial experience. The main responsibilities include:
• Providing high-level administrative support to the Director: Investigations and the Investigations Department, including diary management, stakeholder interactions, and procurement of department purchases.
• Acting as Secretary to the Investigations and Enforcement Committees, handling meeting  scheduling, agenda preparation, minute-taking, and document management.
• Ensuring efficient and accurate management of physical and electronic information, as well as maintaining the database of open investigations and receipt of initial investigation responses.
• Supporting ad-hoc tasks as required while maintaining professionalism and high levels of accuracy in a fast-paced environment.

KEY PERFORMANCE AREAS
Administrative assistance to Director: Investigations

• Diary management.
• Stakeholder interactions.
• Procurement of department purchases.
• Ad-hoc assistance.

Administrative assistance to Investigations Department

• Follow-up on initial responses from Respondents and Complainants.
• Filing of correspondence.
• Maintain database of open investigations.
• Management of department physical and electronic information.

Secretary to the Investigations and Enforcement Committees

• Scheduling of meetings and related arrangements.
• Preparation of agenda packs for meetings.
• Preparation of minutes of meetings.
• Filing of meeting documents.

KNOWLEDGE, EXPERIENCE AND ATTRIBUTES
Qualifications and Previous work experience

• Bachelor of Business Administration (BBdegree.
• Personal Assistant experience at executive level for a minimum period of 5 years.
• Excellent proficiency in MS Office.
• Working experience as a Committee Secretary would be advantageous.

Attributes

The following attributes are required of the incumbent:

• Unquestionable integrity and objectivity.
• Excellent attention to detail.
• Excellent verbal and written communication in English.
• Good interpersonal skills.
• Emotionally mature.
• Professional attitude.
• Able to work independently in a fast-paced environment.
• Deadline driven with high levels of accuracy.