Personal Assistant & Reception Coordinator at Lenmed Private Hospitals

Main Focus Areas

• Serves in a dual-capacity role, managing reception and front-desk operations while providing comprehensive administrative support to head office managers and staff. Acts as the first point of contact for visitors and callers, ensuring a professional and welcoming experience. Responsible for answering, screening and directing telephone calls, as well as handling general enquiries. Provides administrative support through correspondence management, document preparation and general office administration, contributing to the smooth and efficient operation of the office environment.

Key Performance Areas: (include but are not limited to)

• The capacity to identify and respond to the needs of internal and external customers.
• Attend to customers / visitors both telephonically and in person in a professional manner. Meeting and greeting visitors and directing them to their meeting or appointment.
• Responsible for the preparation of the reception area and meeting rooms for each working day and have all front desk activities fully operation at the start of business hours.
• Guide the Hostess in ensuring proper planning and coordination of meeting room bookings and setup.
• Managing incoming telephone calls, screening and transferring them to the appropriate department or staff member.
• Maintain administrative records to system and report statistics when required.
• Coordinate visitor and tenant access to the building and office park.
• Assist with transport and courier bookings.
• Performs general administration duties and provide administrative support to head office managers and staff.
• Coordinate travel arrangements, including flights, accommodations and visas.
• Report general maintenance and office environment issues, ensuring timely resolution to maintain a safe and functional workplace.
• Perform additional administrative tasks and special projects as delegated by the Senior Executive Assistant.

Post Requirements: (include but are not limited to)

Inherent Requirements:

• Grade 12 or equivalent NQF Level 4 qualification.
• Proven experience as a Personal Assistant and Receptionist. Preferably 3-5 years previous experience in a secretarial position.
• Post graduate relevant qualification is an advantage.
• Advanced computer literacy (Microsoft Office Suite).
• Experience in a corporate and fast-paced environment.
• Excellent verbal and written communication.
• Strong organizational and time management skills with the ability to prioritize effectively.\

Deadline;15th June,2026