Registry Clerk Ref No: 2022/128 at Department of Public Works (DPW)

CENTRE : Head Office (Pretoria)
REQUIREMENTS :

• A Senior Certificate / Grade 12 with relevant working experience in central registry and invoice environment,
• Knowledge of records/ documents and invoice management, a File Plan, Mail and Courier Service procedures. Office Administration. Reporting procedures. Data Capturing. Financial systems (Knowledge of National Archives and Records Service Act (NARSA).
• Knowledge of electronic document and records management system (EDRMS).

Competencies needed:

• Planning and organizing skills. Communication (verbal and written) Skills.
• Problem solving skills, Customer care and Client orientation skills.
• Computer literacy. Liaison skills, Analytical skills, Interpersonal Skills. Telephone etiquette.
• Good leadership Skills. Attributes: Accurate. Confident.
• Ability to work under pressure.
• Ability to work in a team and independently.

DUTIES: 

• Mail Management, receive mail from Post Office and internal clients.
• Open, stamp, sort mail and record in the Mail register.
• Receive parcels delivered by hand and record in the register.
• Render Courier Service, package documents, place in envelopes, address envelopes, and place them in and outgoing tray and record mail in the mail register.
• Reload franking machine.
• Register priority mail.
• File Management, retrieve files on-site and off-site storage.
• Control movement of files and access to files. Index, scanning, capturing of files on the system.
• Receive and date stamp invoices and forward to the line function.
• Register supply of files to officials and maintain register of files opened and make follow up if the file is not returned back to Registry after the due date.
• Issue File reference number according to the approved File Plan.
• Attend to clients enquiries.
• Ensure all received invoices are captured within the required timeframe.
• Verify all captured invoices.
• Ensure all invoices has the required stamps.
• Ensure all captured invoices are registered on the Invoice Register.
• Provide weekly/monthly statistics and reports on the capturing of invoices.
• Perform any other administrative tasks as requested by the supervisor.

ENQUIRIES: Mr E Rex Tel No: (012) 406 1490

SALARY: R173 703 Per annum