Sales Administrator at Unique Personnel

Job Description    

• We are looking for a Sales Administrator to join its branch team. The successful candidate will be responsible for providing administrative and sales support, maintaining accurate records, assisting with stock control processes, and ensuring smooth day-to-day office operations in a fast-paced open-plan environment.

Key Responsibilities

• Handle incoming calls, emails, and general correspondence.
• Capture, update, and maintain information in company databases while ensuring accuracy and confidentiality.
• Prepare and process administrative and sales documentation, including:
• Proformas
• Sales invoices
• Delivery notes
• Loading lists
• Stock sheets
• Credit requests
• Liaise with the sales department to confirm customer orders and resolve billing discrepancies.
• Maintain organised digital and physical filing systems in line with company standards.
• Assist with general stock control and consignment stock management.
• Participate in stock takes and stock-related administrative functions.
• Assist walk-in customers professionally and efficiently.
• Maintain Occupational Health and Safety administration at branch level.
• Provide administrative support to other departments and assist with special projects when required.

Inherent Requirements    
Key Requirements

Qualifications & Experience

• Matric certificate required.
• Certificate or diploma in Office Management or Basic Accounting will be advantageous.
• Previous experience in office administration is essential.
• Experience working in an open-plan office environment alongside sales administrators, accountants, and clerks is preferred.

Technical Skills

• Computer literacy in:
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Knowledge of basic accounting functions, including:
• Cashbook
• Debtors
• Creditors

Language Requirements

• Ability to speak, read, and write in:
• English
• Afrikaans
• Additional vernacular language fluency will be advantageous.

Personal Attributes

• Strong organisational and administrative skills.
• High attention to detail.
• Professional presentation and communication skills.
• Ability to work well within a team environment.
• Reliable and dependable.

Additional Requirements

• Must have a reliable vehicle for daily travel to and from work.
• Must be available to work the required hours, including alternate Saturdays.