Secretary at City of Johannesburg

Minimum Requirements:

• Grade 12/NQF level 4 plus a Diploma (NQF level 5) in Secretarial;
• 6 – 12 months relevant experience;
• Language proficiency (reading and writing) in English;
• Knowledge of Information management.

Primary Function:

• To ensure an effective and efficient secretarial service is rendered in the office of the Manager: Sports and Recreation, thereby enhancing service delivery in the Region.

Key Performance Areas:

• Provide an efficient telephone for the Regional office;
• Maintain an efficient record-keeping and retrieval system;
• Perform secretarial and administrative duties;
• Communicate required information to management, staff, and the Public;
• Keep recreation facility/activity programme updated;
• Receive and Make functions/hall bookings;
• Assist the Manager/Office with programme implementation.

Leading Competencies:

• Computer literacy (MS Office Packages, including Word, Excel, and PowerPoint);
• Literacy and Numeracy;
• Excellent written and oral communication skills in English and must be able to communicate and coordinate effectively with other stakeholders;
• Attention to detail and high levels of accuracy and excellent planning, organising, coordinating, and time management skills.

Core Competencies:

• Decision making;
• Attention to detail;
• Collaborative/Teamwork, Values and Integrity, Attention to detail, and quality-focused;
• Customer and Service Delivery Management (Batho Pele) Ethics, Professionalism;
• Impact and Influence according to City’s protocols, legislation, and standards.