Secretary at University of the Witwatersrand

Description:
The School of Oral Health Sciences invites applications from suitably qualified individuals for appointment to the position of Secretary.        
Qualifications and experience

• Grade 12 and a secretarial certificate / diploma or relevant tertiary qualification
• At least 3 years’ relevant experience
• Professional typing skills with a reasonable typing speed
• Good communication skills – both verbal and written
• Ability to work under pressure
• Good interpersonal skills, and the ability to work in a team
• Previous experience in a University environment is an advantage 

Duties

• Efficient and effective administration of the office including diary management, setting up meeting, and storage of data such as overtime forms, leave forms, claims and statistic forms
• Minute-taking at departmental meetings and distribution of minutes
• Arrange departmental functions
• Set up and maintain paper and electronic filing systems records, correspondence and other material
• Interact with class representatives regarding notices, lecture notes, and queries
• Appropriate distribution of lecture notes, quota forms and timetables
• Update departmental web page as necessary
• Order and dispense office suppliers
• Ensure that the office equipment is routinely serviced and report faults timeously
• Execute receptionist and general administrative duties