Senior Assistant Director: Academic Programmes and Scheduling - Department of Enrolment nd Student Administration at University of Pretoria/Universiteit van Pretoria

JOB PURPOSE:

• To manage the unit for Academic Programmes and Scheduling in line with the strategic perspective of DESA to provide enrolment and student administrative services to support the entire student life cycle, from recruitment to graduation. To collaborate with the relevant stakeholders to deliver up-to-date curriculum information in line with UP protocols and procedures.

RESPONSIBILITIES:

The successful candidate's responsibilities will include, but are not limited to:

Human Resources (HR) and Financial Management:

• Adhere to and implement HR and Finance policies and procedures;
• Ensure Employment Equity (EE) goals are pursued and attained;
• Drive staff development and implement training as required;
• Guide staff in unit to reach departmental and operational targets;
• Develop, monitor and control unit’s operating budget;
• Develop, monitor and control unit’s HR budget;
• Ensure compliance with UP procurement policies;

Management of Academic programmes:

• Manage the regulation amendment process for changes to curriculum, in liaison with the relevant stakeholder to consider and implement changes to curriculum;
• Manage and check curriculum details against statutory guidelines from Department of Higher Education and Training (DHET), Council on Higher Education (CHE) and South African Qualifications Authority (SAQA), in liaison with Department of Institutional planning (DIP);
• Provide support to the Faculty Heads of Student Administration regarding agendas and minutes;
• Maintain repository of information relating to curriculum development and changes, with version control implementation;

Development and management of lecture, test and examination schedules and UP Calendar:

• Manage and oversee the development of lecture, test and examination schedules;
• Ensure engagement with the relevant stakeholders on the different campuses to conclude schedules based on registered number of students;

Monitor and oversee the distribution of information relating to schedules as per regulations and curriculum development; Manage and oversee the booking of venues for academic activities on all UP campuses;

• Manage a planned, coordinated academic calendar;
• Provide a secretariat function to the Timetable Committee;
• Management of Faculty yearbooks, regulations and academic policies: 
• Manage the updating and publishing of Faculty yearbooks;
• Manage the updating and publication of the General Academic Regulations and Student Rules;
• Manage updates of relevant policies and standard operating procedures for the department;
• Manage the compilation of curriculum booklets.

MINIMUM REQUIREMENTS:

• A relevant Honour’s degree; WITH

A total of six years’ experience (Two years must have been in management) with the following:

• A university environment working on academic programmes and PeopleSoft administrative system;
• Collaboration with staff at all levels and with persons, groups or entities within and outside of the University;
• University regulation amendment processes and implications; and understanding compliance relating to external regulatory bodies;
• Knowledge of lecture, test and examination scheduling procedures; 
• Both Human Resources and Financial management.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge of:

• HR processes with specific reference to performance evaluation, staff development and succession planning;
• University related administrative systems and processes, including PeopleSoft;
• Institutional knowledge regarding structures, rules and regulations of the University;
• Regulatory framework to assist faculties in reviewing and restructuring of curricula;
• The set up and integration of academic programmes and modules in the faculty yearbooks; in-depth technical knowledge of degree name structures/nomenclature;
• Faculty administrative processes;

Technical competencies:

• PeopleSoft, Adobe Acrobat, Microsoft Office programmes;
• Language proficiency in English (terminology/research/proofreading/editing/report writing);

Behavioural competencies:

Ability to:

• Re-evaluate existing processes and improve on these;
• Take initiative, and to do long-term planning proactively and independently;
• Work under pressure and to fixed deadlines;
• Communicate and network extensively;
• Negotiate and implement conflict management skills;
• Work accurately and meticulously, paying attention to detail whilst under pressure;
• Organise and plan effectively to make informed decisions;
• Solve problems in accordance with set structures and frameworks;
• Apply analytical and critical thinking skills to interpret and integrate information.

ADDED ADVANTAGES AND PREFERENCES:

• A relevant Master’s degree;
• Certificate in Management development;
• Five years’ management experience.