Specialist Events Coordinator at MultiChoice

Key Accountabilities:

Planning & Organising

• Organize and co-ordinate internal and external events according to brief.
• Deliver end-to-end events management services.
• Take a clear brief from the client and conceptualise creative for the event.
• Manage guest list and RSVP’s for events.
• Plan and coordinate events logistics and set-up.
• Ensure implementation of Brand plans.
• Order promotional items and ensure their delivery.
• Ensuring application of event management policies

Operational Excellence

• Crisis management – having alternate plans in place for eventualities
• Ensure all health and safety aspects of an event are in place

Event administration and logistics

• Keep abreast of latest innovation and trends in events management for application in the organization including the latest technology enabled applications for RSVP handling, etc.

Budgeting & Reporting

• Budget control – make sure events are done within budget and ensure that suppliers are paid as per agreement
• Accurate and on-time accounts management of suppliers to ensure supplier accounts are paid on time and against orders
• Compile detailed activity reports for management review Ensure all documents and photos are saved on the share drive (Sharepoint)

Relationship Building

• Provide regular feedback to Event Manager and Client
• Provide post-event feedback to clients
• Efficiently manage and leverage events resources and suppliers to ensure a professional quality event
• Build strong relationships with clients and vendors to deliver on events requirements

Qualifications:

• A Degree in Events Management (Post Grad advantageous)

Experience:

• At least 5-8 years’ experience in the events coordination role or similar.
• Three years of experience planning and executing events.
• Ability to introduce new ideas and foresee potential problems at events.
• Communication and writing skills adapted to fit different styles, particularly with outside vendors.
• High attention to detail and the ability to establish priorities.
•  Ability to work within a budget and very tight timeline. Flexibility to travel and work long hours