Team Assistant 6 Months Fixed Term Contract (Parktown) at Rand Mutual - RMA

THE JOB AT A GLANCE

• As a Team Assistant, you will provide support to three Group Executives, assisting their divisions with related administration functions for effective and efficient service delivery.

WHAT WILL YOU DO?

• Provide General Secretarial Support to the Assigned Departments
• Arrange meetings and managing the diaries of the Heads in the department
• Compile monthly reports for circulation as per agreed timelines
• Arrange and coordinate departmental meetings and catering as and when required
• Prepare letters, presentations, circulars and general correspondence
• Handle and manage departmental queries

Travel Arrangements

• Responsible for end-to-end travel arrangements for the departments

Financial Duties

• Assist with budget control
• Process all invoice/financial/budget requests for sign off

General Administration Duties

• Minute taking
• Drafting agendas for all meetings as required
• Circulation of accurate and quality minutes for the meetings within the agreed timelines
• Follow up on deadlines
• Diarize committee circulars and deadlines
• Manage the departmental documents on SharePoint through editing, version control and publishing
• Upload month end reports on SharePoint
• Booking meetings as requested
• Prepare and process stationery orders

Stakeholder & Project Duties

• Assist with the logistics for stakeholder training and projects, including venue and courier bookings
• Assist with basic administration for project coordination
• Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers

Requirements

WHAT WILL YOU BRING TO THE TABLE?

• Grade 12 (Required)
• Diploma in Office Administration/Secretarial or Project management
• At least 1 - 2 years' experience in project coordination/event coordination
• Experience in Invoice and Opex management
• Managing work (includes time management)
• Experience in event management
• Ability to work under pressure
• Attention to detail and accuracy
• Verbal and communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organising and planning
• Stakeholder liaising

Closing Date: 22 August 2025