Team Assistant, HR, Legal & Supply at Diageo

Purpose of Role

• To manage the day-to-day administration of the HR, Legal and Supply Directors and provide the necessary support to their respective leadership teams.

Top Accountabilities

• Screen telephone calls and emails, answer routine queries and/or refer to alternate.
• Organise and arrange travel itineraries for the Directors, including: Flights, Vehicles, Accommodation, Visa administration (including foreign visitors to business).
• Manages the itinerary of local & international guests visiting the Directors.
• Provide full financial administration support e.g. raising purchase orders, expense claims, medical aid reconciliation etc
• Deals with business and personal information of a confidential nature.
• Coordination and administration of team meetings, conferences, workshops etc (internal and external).
• Support Directors with respective leadership team meetings including: agenda, pre-read, invitations, logistics, event management, updating member list, admin support.
• Manage daily administration e.g. filing, report generation, document signing etc.
   

Qualifications

• Matric essential

Experience

• Minimum 4 years’ experience in a Personal Assistant role
• Organisational skills
• Project and time management
• Excellent Interpersonal skills
• Excellent Written/verbal communication
• Analytical skills
• Full SAP capability
• Outlook proficiency