Team Assistant - Johannesburg at Glencore

KEY RESPONSIBILITIES:

• Maintenance of system databases, including data entry tasks.
• Quality checks and processing of data sets and workbooks.
• General and ad hoc administrative duties, such as updating records and tracking spreadsheets.
• Assist in gathering, analysing, and synthesizing information for presentations.
• Provide administrative support to the GIAA leadership team by ensuring efficient general office administration such as diary management and order processing.
• Coordinating schedules and arranging team meetings, workshops, and events.
• Attending meetings and preparation of notes and tracking of follow up actions.
• To provide “first point of contact” for the department.
• This position will report to the Head of Assurance PRO, who reports to the Head of GIAA.

QUALIFICATION & SKILL REQUIREMENTS:

• Diploma in administration, office management, or a related field.
• Advantageous to demonstrate post qualification studies or soft skills development.

Work Experience:

• Min of 5 years of experience in a team assistant or administrative role (advantageous if within a corporate or audit environment).
• Extensive Ms PowerPoint and Excel skills

Competencies:

• A high level of attention to detail and able to maintain a high level of accuracy in preparing documents and entering information.
• Well-organised with an efficient working style and able to manage time effectively (ability to manage multiple tasks and competing priorities).
• Comfortable at performing recurring/repetitive tasks. 
• Good team player with a can-do and positive attitude
• Good interpersonal skills (ability to work well and interact with stakeholders and adaptability to handle changing work demands)
• Able to work with a high level of discretion and confidentiality.
• Good communication skills (both verbal and written)