Career Opoportunities at Sol Plaatje University

Minimum Requirements

• NQF 6 Diploma (Secretarial and Office Management) or relevant qualification.
• At least 6 years of related experience.
• Computer literate.

Duties and Responsibilities

General and Office Administration

Correspondence Handling

• Processing all incoming emails, letters and other correspondence.
• Keep records of all correspondence.
• Prepare responses to correspondence containing routine enquiries.
• Read and analyse incoming memos, submissions and reports to determine their significance and plan their distribution.
• Write business correspondence.

Meeting Administration

• Plan, co-ordinate and schedule meetings and functions for the Deputy Vice-Chancellor.
• Prepare meeting agendas and distribute.
• Take and transcribe minutes and distribute to meeting attendees.
• Schedule and contract meeting facilities and refreshments.
• Arrange teleconferences.

Telephone Coverage

• Managing all incoming calls to the Deputy Vice-Chancellor.
• Screen all calls.
• Take messages.
• Respond to voicemail messages.

Diary Management

• Manage and maintain the Deputy Vice-Chancellor’s diary in terms of scheduling.
• appointments, time management and keeping it up to date.
• Set up meetings and venues via the electronic diary.

General Administration

• Make travel and accommodation arrangements for the Deputy Vice-Chancellor.
• Maintain office equipment.

Document Management

• Make relevant documents available for scheduled meetings.
• Develop and maintain a document management/filing system.
• Archive documents.
• Compile data and prepare documents for consideration and presentation by Deputy Vice-Chancellor Management.
• Photocopying and collating official documents.

Client Liaison

• Answer queries and complaints for internal and external visitors.
• Greet and screen visitors and determine whether they should be given access to specific individuals.
• Use own initiative and handle problems and then direct to respective office.

Financial Administration

• Processing accounts related to office equipment usage.
• Place orders for office consumables.
• Monitor budgetary transactions.

Monitoring, Evaluation and Reporting

• Monitoring and updating the asset register.
• Monitor, maintain, and order office consumables.
• Monitor the level of tidiness of meeting rooms, notice boards, etc.
• Monitor the Maintenance Department and Cleaners to keep areas tidy.

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Minimum Requirements 

• Bachelor's Honours degree or four-year equivalent qualification in biological or environmental sciences or related discipline obtained from any South African university. 

Recommendation

• Some experience in data analytics would be highly recommended.

Duties and Responsibility

• Assisting Centre staff and post-graduate students with data capture and general data analysis.
• Accompany and assist students and academics on field trips for their projects.
• Assist with community-based outreach programmes and sustainability projects.
• General administrative duties, including a strong focus on updating webpages for the Centre.
• Assisting with 'green-campus' initiatives.
• Attend relevant workshops and seminars offered in the Faculty.