Careers at University of Johannesburg

Job Description:

• To investigate incidents of crime and misconduct (criminal and financial crime) as assigned by the Manager Investigations and compile necessary reports. Conduct compliance inspections and identify risk areas to Protection Services/University. To keep and analyse statistics of all incidents reported to Protection Services. To plan, develop, organize, advise, implement, and participate in various crime prevention and – awareness strategies and campaigns directed to the campus community.

Responsibilities: 

Compliance Risk and Enforcement (Investigation):

• Conduct and complete investigations in line with legally acceptable investigating techniques, various relevant legislation, Acts and practices etc.)
• Timeously respond to priority crimes when required. 
• Manage crime scenes according to training & SOPs until hand-over to SAPS when required.
• Register anonymously reported incidents to Compliance Risk and Enforcement (CRE).
• Be able to document and give an accurate incident report.
• Draft precise preliminary/final investigation reports with high reporting standards.
• Keep accurate crime statistics, analyse the same, and recommend crime prevention strategies.
• Gather, preserve and share evidence pertinent to an investigation in line with the relevant regulations and policies.
• Keep up to date with the latest investigation technology and techniques.
• Conduct inspections to ensure compliance with relevant regulations and UJ policies.
• Participate in consolidation of and provide inputs into management (including Executive) reports as required.
• Conduct and report on risks identified from social media monitoring and environmental scanning.
• Conduct satisfactory client service surveys.

Crime Prevention:

• Actively participate in the Community Police Forum (CPF) and other crime prevention forums.
• Implement and participate in crime prevention and awareness campaigns.
• Make recommendations to mitigate risks based on an investigation conducted.
• Analyse incident statistics to determine trends and recommend security measures to prevent further occurrences.
• Liaise with SAPS to obtain feedback on cases reported.
• Interfaces with UJ Departments regarding crime prevention programs and other UJ crime-related issues.
• Serve as an information resource of crime threats to the campus community.
• Make input on policies when required.
• Preparing and delivering online/oral presentations to student/staff groups when required.

Minimum requirements

• A Bachelor’s degree in Law or Commerce, or Forensics (in the Accounting or Financial fields) Forensic Investigation/Forensic Science etc.) or any related qualification (NQF 7).
• A minimum of two (2) to four (4) years’ proven investigation experience in financial and criminal investigation.
• Proven detailed investigation report writing experience required.
• Have a valid driver's license.
• Excellent report writing skills.
• PSIRA Grade A registration or be eligible for registration.
• Proven computer skills (MS Office, MS PowerPoint, and MS Excel), preferably at advanced levels.
• Must be able to respond to emergencies on campus within a reasonable time.
• Must be available to work after hours and on weekends when necessary.

Recommendations:

• Preferred: qualification in Law / Investigation.
• Preferred: Five (5) years’ experience as an Investigator in a campus environment, SAPS, Government, or private sector (would be an added advantage).
• Understand the Constitution of South Africa, Human Rights, Criminal Law, Law of Evidence, POPI Act, etc.
• Be able to work under pressures and setbacks.

Competencies and Behavioural Attributes:

• Business Intelligence
• Decision-making and problem-solving.
• Decisiveness: The confidence and ability to make timely and appropriate decisions.
• Planning and organising.
• Safety and security management.
• Commitment to continuous learning.
• Honesty and Integrity: Must be able to display and build the highest standards of ethical and moral conduct to promote confidence and trust in the organisation.
• Interact with others respectfully and sensitively, with an appreciation for diverse opinionsand views.

Deadline:8th May,2026

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•  The Office of the General Counsel (OGC) supports UJ, its governance and management teams, office-bearers, and employees (“the Clients”) by ensuring UJ’s business is conducted efficiently and in line with legal and policy requirements. The Legal Advisors at the OGC are specialists in these areas. The OGC provides its Clients with practical, timely, and efficient solutions for challenges involving legal issues. Furthermore, the OGC offers guidance on proactive strategies to minimise legal challenges and potential risks.

Responsibilities: 

Core Function/Duties:

The position is at its core a commercial contract drafting function with inter alia the following duties, obligations and requirements:

• Independently consider, attend to the vetting of, provide comments and/or draft a wide variety of contracts across a wide range of disciplines within UJ ranging from commercial contracts (including but not limited to various construction contracts) to academic related contracts (including but not limited to intellectual property contracts) to mitigate legal risks for UJ.
• Draft bespoke, complex and template contracts from the ground up and, as such, must demonstrate exceptional drafting skills by producing high-quality contracts while consistently maintaining a high level of productivity.
• Provide legal advice in respect of contracts, commercial and corporate law matters.
• Engage with external stakeholders and clients regarding the contract development process, UJ policies and procedures and relevant legislation.
• Draft contract risk analysis, negotiation sheets and risk summaries.
• Rapidly determine key issues and any conflicts or disputes and to deliver solutions to a wide range of challenging situations.
• Develop and draft a wide variety of UJ policies, drafting submissions for approval of policies and once adopted, managing the policies by means of implementation, creating training materials and provide training.
• Perusing tender documents and formulating tender conditions.
• Formulating and closing out contractual claims.
• Ensure compliance with contractual commitments and provide clear communication and exceptional delivery.
• Explain complex information related to contract review process to others in straightforward situations.
• Identify and implement appropriate contractual risk and other risk management structures and procedures.
• Perform all functions in relation to contracts and legal advice on a software platform customised for the OGC.
• Draft, maintain and report on a weekly and monthly basis in respect of contract and commercial matters including data analysis within the OGC and to clients.
• Compile training materials and provide training in the contract development process, contract templates, UJ policies and procedures.
• Attend internal committee meetings, when required.
• Manage, mentor and provide guidance to junior employees.
• Attend to ad hoc strategic projects as required by the General Counsel.

Ancillary Functions/Duties:

• The provision of ongoing legal advice to UJ in respect of all areas impacting UJ; including advice regarding any new legislation that could have an impact on UJ and its operations. 
• All relevant assistance in relation to general compliance and corporate governance.
• Assist, where required, with dispute resolution and litigation.
• Apart from UJ’s faculties, departments, divisions, schools and/or UJ entities, the domains that rely heavily on the assistance of the OGC for legal services include the office of the Registrar, the Chief Operating Officer and Chief Financial Officer. The OGC does not normally deal with Human Capital Management matters but occasionally provides support to the colleagues in this division.
• Creating awareness and conducting training, where required, of the legal provisions that regulate particular portfolios and providing advice in respect thereof (for example the Intellectual Property Rights from Publicly Financed Research and Development Act 51 of 2008 (IPR Act); Protection of Personal Information Act 4 of 2013 (POPIA); Promotion of Access to Information Act 2 of 2000 (PAIA) and the Promotion of Administrative Justice Act (PAJA) 3 of 2000 and the Higher Education Act, 101 of 1997).

Minimum requirements

• An Admitted Attorney or Advocate.
• An LLB degree with more than twelve (12) years’ post admission experience in a Legal Practice (or equivalent corporate or higher education experience) (as Attorney or Advocate) at an appropriate level or a Master’s qualification or studying towards a Master’s degree in Law of Contract with more than eight (8) years’ post-admission experience in Legal Practice (or equivalent corporate or higher education experience) (as Attorney or Advocate) at an appropriate level.  
• Extensive experience and proficiency in Contract and Commercial Law.
• Extensive experience in the Law of Contract.
• Extensive negotiation experience to achieve contracts with appropriately mitigated legal risk through to completion.

 Recommendations:

• Experience in relation to Higher Education Institution would be advantageous.
• Knowledge of and experience in construction agreements (FIDIC, NEC, PROCSA and JBCC).
• Knowledge of and experience in Intellectual Property Law.
• Knowledge of Administrative and Public Law.

Competencies and Behavioural Attributes:
The ideal candidate will be a motivated self-starter possessing the following specific characteristics:

• The ability to communicate with people at different levels. The position will entail liaison with a variety of people including academia, directors, executive management, external advisors, the regulatory authorities, etc.
• A high-performing individual.
• An individual who can function in a high-pressure environment both individually and in a team environment.
• The ability to function as a team player within the OGC and the larger UJ with the ability to foster teamwork and build solid working collaborative relationships within the OGC, Clients and external stakeholders.
• The discipline to institute and administer internal systems to monitor and project the development of contracts and legal documents etc. from inception to completion (including implementation and training) and to ensure adherence to UJ’s policies and procedures.
• A self-starter.
• Capable of inspiring confidence and respect generally.
• Exceptional analytical ability.
• The utmost level of attention to detail.
• A strong ability to reason logically.
• The highest level of persuasiveness.
• Sound and fair judgment.
• Outstanding ability to present arguments clearly and coherently.
• Displays a high level of adaptability.
• Displays a high level of resilience.
• Strong leadership skills.
• Strong negotiation abilities.
• Ability to manage various work streams.
• Exceptional emotional intelligence.
• A high level of commercial acumen.
• A high level of managing and driving projects.
• Strong accountability and integrity.
• A high level of technological affinity.
• Ability to thrive in a high-pressure environment.
• The highest aptitude relating to time management and task prioritisation.
• Able to produce quick turnaround times whilst still producing quality work.
• Providing expert contractual advice and mitigating risks.
• Ability to adhere to and advance UJ’s core principles being impact, integrity, inclusivity and innovation.
• Demonstration of practical skills by way of an assessment set by and at the election of the General Counsel for shortlisted candidates.

Deadline:8th May,2026

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Job Description:

• It is an overarching function to manage and co-ordinate certain functions of the Health Clinics within the Faculty of Health Sciences, to allow the learners maximum clinical exposure.

Responsibilities:

• Effective management and compilation of an annual departmental/faculty budget.
• Risk management in the clinics and some aspects of the faculty and accurate reporting.
• Compiling accurate and reporting of clinic statistics.
• Consistent and accurate adherence to relevant legislation (e.g. POPIA) by all clinical staff members and students.
• Manage community engagement projects of the clinics/faculty.
• Ensuring marketing exposure of clinics and community engagement projects together with the Marketing Coordinator and clinics/departments and promotion of events of the various clinics.
• Establish possible strategic partnerships with internal and external role players.
• Serve as a member of the Faculty Management and Faculty Board Committees, and some institutional committees as required.

Minimum requirements

• A Bachelors’ degree (NQF 7) in Healthcare profession or related field.
• Registration at the Health Professions Council of South Africa (HPCSA), or Allied Health Professions Council of South Africa (AHPCSA), or South African Nursing Council (SANC).
• Minimum of three (3) years’ experience in management/supervision in the health care industry.
• Minimum of three (3) to five (5) years clinical background (working with patients).
• Experience in healthcare business management.
• Experience in an academic clinic/environment.
• Understanding POPIA Act and the handling confidential information.

Recommendations:

• Knowledge of the rationale of appropriate patient care.
• Sound knowledge of South African medical environment.
• Knowledge of Public Health Structures and regulations, Health Professional Councils and related fields, medico-legal and ethical rules.
• Knowledge of infection control processes in a clinical and/or medical environment.
• Sound knowledge of financial management and marketing.

Competencies and Behavioural Attributes:

• Ability to lead and motivate a team.
• Strong interpersonal skills.
• Excellent written and verbal communication skills (A second or language would be an advantage).
• Planning and organizing skills.
• Ability to handle stress effectively.
• Ability to multi-task and manage time effectively.
• Ability to work independently and as part of a team.
• Proven computer literacy and ability to use MS Word and Excel.
• Enthusiasm and passion for health care.

Deadline:8th May,2026

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•  The Division of Academic Development and Support (ADS) comprises multiple initiatives dedicated to providing the best possible academic experience for undergraduate and postgraduate students in South Africa, thereby maximising retention, success and throughput. Our commitment is to maximise the intellectual, professional and personal development of our students through cutting-edge interventions that include psychosocial support, academic support initiatives, and sophisticated use of academic technologies. We are pioneering the technology for the future in teaching and learning, foregrounding technological opportunities and effects in the learning experience to maximise student participation and agency.
• The purpose of this role is to conceptualise, design and produce high‑quality multimedia learning and communication assets (graphics, video, audio, animations and interactive media) that support technology‑enhanced teaching, learning and academic support initiatives, in alignment with UJ, UJ digital and CAT branding, accessibility and quality standards

Responsibilities:

• Develop concepts, storyboards and visual treatments for digital learning resources, campaigns and projects in collaboration with Learning Experience Advisors and project leads;
• Design and produce graphics, layouts, templates and visual identities for modules, courses and projects, aligned with UJ CI and accessibility guidelines;
• Create and edit short‑form and long‑form video, screen recordings, animations and motion graphics for teaching, learning and staff development.
• Design and produce visual and multimedia content (banners, videos, social media tiles, digital posters) for CAT‑related related internal marketing and communication campaigns, aligned with UJ corporate identity and messaging guidelines.
• Design and produce visual and multimedia content (banners, videos, social media tiles, digital posters) for UJ Digital related external marketing and communication campaigns, aligned with UJ corporate identity and messaging guidelines.
• Design and package interactive multimedia objects for use in the LMS and other platforms such as UJ Digital (e.g. image sets, infographics, quizzes, simple animations).
• Optimise media (file formats, compression, resolutions, captions) for online and mobile delivery.
• Support adaptation of existing materials into more engaging multimedia formats where pedagogically appropriate.
• Work as part of CAT and UJ Digital project teams to scope multimedia requirements, timelines and deliverables; engage with academics and internal clients to clarify briefs, manage expectations and provide creative guidance; provide basic training and resources (guides, presets, templates) to staff and tutors for simple self‑service multimedia creation; provide first‑line troubleshooting on produced media assets.
• Work with the UJ Digital team to support marketing initiatives to support faculty marketing drives and campaigns.

Minimum requirements

• A relevant NQF Level 6 qualification (Diploma) in Multimedia Design, Graphic Design, Visual Communication, Digital Media or a closely related field
• At least 3 to 5 years’ experience in multimedia and/or graphic design, preferably in an educational, corporate learning or digital communication environment
• Demonstrable proficiency in industry‑standard design and multimedia software (for example, Adobe Creative Cloud or equivalent tools for image editing, layout, video and basic motion graphics).
• Working knowledge of designing for web and mobile (formats, resolutions, optimisation, aspect ratios).
• Basic understanding of technology‑enhanced learning environments and the use of digital media to support teaching, learning and academic support.

Recommendations:

• Experience producing multimedia assets for an LMS (e.g. Moodle) or similar platforms.
• Familiarity with UJ or higher education branding, communication and accessibility requirements.
• Experience with screen‑capture, simple animation, motion graphics and/or interactive content tools.
• Experience working in a multi‑disciplinary team (instructional design, systems, helpdesk, marketing/communications).

Competencies and Behavioural Attributes:

• Strong visual design skills, with an eye for layout, typography, colour and composition.
• Ability to translate complex or abstract academic content into clear, engaging visual and multimedia formats
• Excellent planning and time‑management skills, with the ability to manage multiple projects and deadlines
• Ability to perform under pressure and adapt to changing priorities.
• Good writing and communication skills for briefing, feedback and collaboration with academic staff and colleagues.
• Proven ability to work independently and as part of a team, taking initiative and ownership of deliverables.
• Strong attention to detail, quality orientation and commitment to consistency and brand compliance.
• High levels of integrity, sound judgement, professionalism and interpersonal skills

Deadline:8th May,2026

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 Roles and Responsibilities:
Provision of Therapeutic Services

• Provision of comprehensive psychotherapeutic support to students online-, in-person.
• Psychological screening, assessment, diagnosis, and case formulation.
• Supporting students with disabilities.
• Development of different protocols for psychotherapeutic systems at PsyCaD.
• Adherence to the HPCSA required continued professional development (CPD) regulations and performance management as determined.
• Rendering support Psychology Master's Degree students completing their practical training.

Provision of Crisis Interventions

• Rendering crisis intervention and short-term trauma interventions to UJ students during office hours and after office hours.
• Regular revision and improvement of the inter- and intra-campus crisis intervention protocols.

Career Development and Assessments

• Support students in helping prepare them for the world of work.
• Providing information about the work and activities for the university community.
• Providing assessments and interventions (careers, psychological and subject choice assessments)

Student Development and Liaison

• Facilitate PsyCaD workshops across the various campuses (including residences) of UJ during office hours and occasionally after hours and on Saturdays.
• Liaise with various divisions on campus and coordinate professional service delivery.
• Inter- and intra-Faculty referrals and service delivery.
• Participate in UJ events such as Open Day and orientation.
• Assigned PsyCaD process coordinator.

Professional Administration

• Perform daily routine administrative tasks such as diary management, professional statistics record keeping, process notes, report writing, referral letters, e-mail responses, telephonic enquiries, and general enquiries.
• Adherence to legislation and UJ policies.
• Attend applicable workshops, lectures, and activities as it pertains to PsyCaD.
• Write-up professional reports and documentation as required within PsyCaD and ADS.
• Participation in departmental meetings, practitioner meetings, and committees when required.

Community Engagement (CE), Research and Liaison

• Conduct projects as identified or required by trend developments and statistical analysis of departmental functions.
• Participation in CE projects and initiatives where relevant.
• Participate in collaborative projects with internal/external stakeholders where appropriate.

Minimum requirements

• Master’s degree in Psychology in Clinical, Educational or Counselling Psychology.
• Registration with the Health Professions Council of South Africa as a Clinical, Educational, or Counselling Psychologist.
• Two years’ demonstrable experience in rendering in-person and digital psychotherapy.
• Two years’ demonstrable experience in rendering in-person and digital crisis interventions and approaches.
• Two years’ demonstrable experience implementation of in-person and digital psycho-educative interventions including group work.
• A certificate of good standing with the HPCSA.

Recommendations:

• Experience in working at a higher education institution.
• Experience in creating and managing mental health content on social media platforms.
• Experience conducting virtual therapy sessions.
• Experience in marketing administration for psychosocial projects.

Key Functional/Technical Competencies:

• Computer literacy and proficiency in MS Office/365 (Word, Excel, PowerPoint, Outlook, Teams, and One Drive) and other relevant software.
• Proficiency in the use of social media and online/cloud platforms.
• Demonstrated knowledge in current psychological theory, practice, and crisis intervention.
• Knowledge in facilitating workshops and therapeutic support groups.
• Knowledge in practice management.
• Knowledge in development and coordination of training interventions for young adults or students.
• Knowledge in current research methodology and research project development.
• Knowledge of change management.
• Knowledge of the requirements associated with operating within a counselling service environment.
• Knowledge of the Mental Health Act/Policies and Procedures.

Key Behavioural Attributes:

• Good problem-solving skills and ability to use independent judgment to manage and impart confidential information.
• Ability to make professional decisions and work with others.
• Relate well to university employees at all levels of responsibility.
• Good training and development skills.
• Able to critically reflect on all aspects of own contribution to the role and a commitment to continuous improvement and creative ways of working within a multidisciplinary team.
• Good administration and reporting skills, including report writing.
• Ability to work within strict ethical guidelines as prescribed by the HPCSA Board for Psychologists.
• Available to work flexibly (after hours) and provide interventions at another campus to meet the operational needs of PsyCaD, UJ.
• Ability to adapt to culturally appropriate interventions.

Deadline:8th May,2026

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• The College of Business and Economics is recruiting a Senior Faculty Officer III to support the Head of College Administration in the execution of her duties. Set in a fast-paced environment, the role demands outstanding planning and organisational skills in rendering excellent academic administrative support. The Faculty Officer III ensures that the lifecycle activities of an undergraduate student are carried out operationally as delineated by the HCA.

Responsibilities:

• Handle all ad hoc tasks assigned by the Deanery and HCA.
• Ensuring timely, efficient, and accurate execution of UG selections using Perceptive Content, ARS, and the ITS student Database.
• Handle problems related to UG applications.
• Processing of UG transfer and Entering applications.
• Ensuring timely, efficient, and accurate execution of UG transfer and entering admissions.
• Responsible for UG registration.
• Ensuring timely and accurate execution of college administration, support and management.
• Ensuring consistent and precise compliance with relevant legislation (e.g., POPIA).
• Ensuring timely and accurate execution of administrative activities, duties and responsibilities.
• Ensuring timely, effective, and accurate execution of UG and UG annual result codes.
• Ensuring the balancing of zero percent Tests on ITS.
• Ensuring timely and accurate development and submission of academic structure.
• Responsible for the UG examination planning schedule.
• Responsible for capturing undergraduate marks and for processing mark change requests.
• Ensuring that globals, sick and special assessments requests are processed on time.
• Confirmation of students graduating with distinction.
• Responsible for graduation seating allocations on ITS.
• Ensuring that the programme/system for the automatic allocation of global result codes is set up correctly and functioning properly to identify graduates.
• Ensuring that the splits are done accordingly to determine the number of potential graduates.
• Ensuring the potential graduates are being allocated to the specific graduation ceremony sessions.
• Ensure effective review and correction of potential student data integrity issues using HEDA and HEMIS systems.
• Processing of judicial decision outcomes in the ITS system, ensuring full compliance with institutional policies and decisions.
• Source all documentation pertaining to the lifecycle of the student.
• Act as custodian of the current students’ academic record.

Minimum requirements

• A degree at NQF level 7 in Bachelor of Administration, Bachelor of Commerce and/or BA degree
• 5 years’ academic administrative experience in a faculty within a higher education institution.
• 5 years’ extensive ITS experience in all life-cycles pertaining to academic administration and student data.
• A minimum of 2 years' MAMS and Perceptive content experience.
• Knowledge and understanding of UJ Academic Regulations.
• Knowledge of Faculty rules and Regulations.
• Knowledge of UJ Policies and Procedures.
• Knowledge and understanding of statutory body requirements (DHET, SAQA, CHE).
• Proven computer skills in Windows and MS Office

Competencies and Behavioural Attributes:

• Computer Literacy.
• Good verbal and written communication skills.
• Strong interpersonal skills.
• Good customer service skills.
• Ability to work in a team.
• Good planning and organising skills.
• Attention to detail.
• Reliability and Integrity.
• People management.
• Time management.
• Good Listening Skills
• Ability to work in a team
• ITS, MAMS, JASPER, ARS and Perceptive Content Experience.
• Good organisational and administrative abilities.

Recommendations:

• Sound knowledge of Faculty Administrative Experience.
• Sound Knowledge of Faculty rules, Regulations, Procedures and Policies.
• Sound knowledge of UJ academic regulations.
• Sound knowledge of Perceptive Content and ARS programmes
• Knowledge of the exam planning schedule
• Sound Knowledge of JASPER system
• Sound knowledge of ITS, MAMS, ARS and Perspective Content Systems.

Deadline:8th May,2026

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• The Department Finance and Investment Management is recruiting for a Marketing Manager to provide strategic leadership and oversight of the Department’s marketing, communications, digital presence, stakeholder engagement, and events portfolio. The incumbent will ensure alignment with the University of Johannesburg’s (UJ) brand positioning, recruitment objectives, and institutional marketing strategy, while enhancing the visibility, reputation, and stakeholder networks of the Department of Finance and Investment Management (DFIM).

Responsibilities:
 The responsibilities and duties of the successful incumbent include the following:
Strategic Marketing and Positioning

• Develop and implement an integrated departmental marketing and communication strategy.
• Lead and coordinate promotional campaigns to support student recruitment, programme growth and stakeholder engagement.
• Conduct market intelligence and competitor analysis to inform positioning and strategic decision-making.
• Develop and manage the annual marketing plan and calendar.

Digital Strategy and Brand Management

• Provide strategic oversight of the Department’s digital platforms, including website and social media
• Oversee content development, digital engagement, and targeted outreach initiatives.
• Manage and expand departmental and stakeholder databases.
• Monitor and evaluate campaign effectiveness.

Stakeholder Engagement and Communications

• Lead internal and external stakeholder communications.
• Build and sustain strategic relationships with industry partners, alumni, advisory boards, and institutional stakeholders.
• Represent the Department in School and College marketing structures and relevant institutional forums.
• Coordinate high-level communication outputs, including newsletters, promotional materials, and strategic announcements.

Events Management

• Oversee departmental events, including academic conferences, industry engagements, open days, graduations, postgraduate inductions, advisory board meetings, and community engagement initiatives.
• Oversee event planning, logistics, hospitality, and stakeholder liaison to ensure professional delivery and brand-aligned execution.

Administration

• Ensure compliance with UJ branding, communication, and procurement policies.
• Oversee the development and procurement of branded collateral and promotional materials.
• Maintain accurate records of marketing assets and related documentation.

Minimum requirements

• A Degree (NQF 7) in Marketing, Communication, Public Relations, or a related field.
• A minimum of three (3) years’ relevant operational-level experience in marketing and communications.
• Demonstrated experience in event planning and coordination.
• Proven experience in digital marketing management and content development.
• Proficiency in Microsoft Office Suite (MS Word, Excel and PowerPoint).
• Editing and design skills using Canva or similar platforms.
• Basic photography and visual content development skills.
• Excellent written and verbal communication skills in English.

Recommendations:

• Relevant work experience within a university or higher education environment.
• Knowledge of UJ marketing regulations, policies, and institutional procedures.
• Knowledge of university administrative systems, structures, and governance processes.
• Marketing and event management experience within a School or Faculty environment.
• Social media strategy and platform management experience.
• Project management skills and experience.
• Fundraising exposure or experience.

Competencies (Technical Skills and Behavioural Attributes):

• Strong computer literacy and digital proficiency.
• Analytical and creative thinking capability.
• Excellent planning, coordination, and organisational skills.
• Strong interpersonal skills with the ability to build and maintain professional networks.
• High level of attention to detail and quality orientation.
• Effective problem-solving and crisis response skills.
• Strong presentation and facilitation skills.
• Ability to work independently and collaboratively within a team environment.
• Excellent time management skills with the ability to manage multiple priorities.
• Strong customer service orientation.
• Excellent verbal and written communication skills.
• Strong listening skills and professional judgement.

Deadline:8th May,2026

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Job Purpose:

• To provide specialised, confidential, and HPCSA governance-aligned mental health administrative coordination within PsyCaD to support psychological service delivery, crisis response processes, clinical record management, staff onboarding and student wellbeing initiatives within the Director’s office.

Responsibilities:

Client and Student Service Administration & Support:

• Provide confidential mental health administrative support within a psychological services environment, ensuring compliance with the HPCSA and UJ governance requirements.
• Coordinate staff and student appointments, referrals, and service access pathways that are received from the Director’s office.
• Maintain secure management of PsyCaD psychological data, and records per HPCSA guidelines.
• Support documentation processes including reports, referral letters, and service-related correspondence from the Director’s office.
• Manage psychological telephonic and walk-in enquiries with professionalism and sensitivity, ensuring appropriate triaging to PsyCaD staff.

Psychological Crisis Administration:

• Provide administrative coordination for student psychological crisis matters reported to Director.
• Support the Director in ensuring accurate tracking, documentation, and escalation of urgent psychological cases.
• Facilitate referrals to internal and external stakeholders in accordance with established protocols.
• Support the Director in maintaining crisis governance records.

Management Administration:

• Facilitate the onboarding of staff within PsyCaD in line with HPCSA requirements.
• Coordinate the Director’s schedule with prioritisation of urgent staff and student-related matters.
• Liaise with faculties, divisions, and external stakeholders to support integrated PsyCaD services.
• Support quality assurance processes, surveys, and reporting requirements.
• Provision of high quality and confidential administrative and secretariat support to all PsyCaD management.
• Assist with requests to the Director: PsyCaD, collect and collate information from internal and external stakeholders.
• Organise travel and monitor travel arrangements to enable effective use of time and travel budget.

Finance and Psychosocial Project Administration:

• Provide administrative support and marketing administration for all PsyCaD projects.
• Create and curate content for social media platforms including PsyCaD microsite in consultation with the Director: PsyCaD.
• Assigned PsyCaD process Coordinator.
• Ensure the provision of accurate and complete supporting documentation for financial transactions.
• Ensure effective communication with PsyCaD staff regarding internal controls, financial liability, and the management of financial risks in consultation with the Director.

Professional Administration and Community Engagement (CE):

• Professional reports and documentation as required within PsyCaD and ADS.
• Participate in collaborative projects with internal/external stakeholders when required.

Minimum requirements

• A Diploma (NQF 6) in Business, Administration or Management Studies or a related field.
• Three (3) years’ mental health administrative experience within a student counselling in a higher education environment.
• Proven experience in providing administrative support to a Senior Manager within a higher education environment.
• Proven experience in supporting psychological crisis coordination and student wellbeing initiatives.
• Proven experience in institutional financial administration and related systems.
• Proven experience in facilitating the onboarding of sessional staff.
• Proven experience in mental health client management administration systems (practice management).
• Proven experience in working with confidential and HPCSA regulated administrative processes.
• Experience in administration of psychosocial departmental projects.
• Computer literacy and proficiency in MS Office/365 (Word, Excel, PowerPoint, Outlook, Teams, and One Drive) and other relevant software.

Recommendations:

• More than five (5) years’ mental health administrative experience within a student counselling higher education environment.
• More than two (2) years’ experience in providing administrative support to a Senior Manager within a higher education environment.
• Demonstrated ability of working with data protection requirements of the HPCSA.
• Experience in working with persons with disabilities.
• Extensive knowledge of UJ Procurement and Finance Policies and Procedures.
• Experience in social media coordination for student-focused psychosocial projects.
• Experience in CPD/workshop administration.

Competencies and Behavioral Attributes:

• Demonstrated ability to exercise discretion, sound judgement, and emotional maturity when managing psychologically sensitive or crisis-related matters.
• Proficiency in the use of social media and online/cloud platforms.
• Knowledge of structure and content of the appropriate language including the meaning and spelling of words, rules of composition and grammar.
• Knowledge of the higher education environment.
• Knowledge of UJ financial and practice management systems.
• Knowledge of change management.
• Knowledge of the requirements associated with operating within a counselling service environment.
• Good problem-solving skills and ability to use independent judgment to manage and impart confidential information.
• Ability to make professional decisions and work with others.
• Able to critically reflect on all aspects of own contribution to the role and a commitment to continuous improvement and creative ways of working within a multidisciplinary team.
• Good administration and reporting skills, including report writing.
• Ability to work within strict ethical guidelines.
• Availability to work flexibly (after hours) and travel as appropriate to meet the needs of UJ.
• Ability to handle students with diplomacy, tact, and sensitivity.

Deadline:8th May,2026

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 Job Description:

• The Centre of Excellence is seeking a Coordinator II to join our small management team at UJ, and working with the team at Wits and all other collaborators. The CoE Coordinator II will manage the day-to-day operations of the CoE and to support the Director and Co-Director in the execution of their duties in running a CoE. The CoE Coordinator II is responsible for overseeing the annual budget, liaising with the NRF and working with the NRF CoE team in the efficient running of the CoE, undertaking contracts (through UJ corporate governance), compiling the annual progress reports and business plan (in collaboration with the Director), developing strategy documents and working with the Directors towards long-term sustainability of the CoE, representing the CoE at conferences and other events, sourcing of suitable resources to execute our events / courses / workshops, working with all local and international collaborators, expanding our footprint and network, and establishing the impact of the research conducted.
• The person will report to the CoE Director at UJ.

Responsibilities:

• Pre and post grant management.
• Compilation of the Annual Progress Report and Business Plan.
• Assist in driving the CoE strategy and compilation of relevant strategy documents.
• Income and expenditure oversight and compilation of quarterly reports.
• Contracting.
• Grant proposal compilation and sourcing thereof.
• Liaison with NRF and all South African and international collaborators.
• Oversight of social media, communications and marketing.
• Database management, and compilation of the Alumni database, as well as updating publication and student databases.
• Initiate outreach projects and track other outreach activities.
• Compile statistical analysis of progress and impact of the CoE.

Minimum requirements

• Must have a BSc in Geosciences / Mining or related discipline
• Must have at least 3 years' research management experience.
• Must have experience in grant proposal writing.
• Proficiency in financial management.
• Proficiency in project management.
• Proficiency in the use of AI to undertake tasks.
• Proficiency in preparation of professional reports.
• Proficiency in MS Excel, Word, PowerPoint.

Competencies and Behavioural Attributes:

• Excellent communication and management skills.
• Excellent interpersonal skills: must be approachable and available to students, academics, and external collaborators.
• Excellent planning and organizational skills.
• Must be able to think on the go and problem solve pro-actively.
• Must have an understanding of social media and marketing.
• Fully computer literate (MS Exel, Word, Power Point), and have an excellent grasp on written and verbal English.
• Budgeting and financial oversight of main and supplementary funds
• Competency in use of AI to execute tasks.
• Knowledge of geology and related industries vital.

Recommendations:

• BSc Hons or higher
• Willingness to travel, if required.
• Overtime work will be required during an event