Current Jobs at Allan Gray Orbis Foundation

Objectives of Role

Administrative Support:

• Provide comprehensive administrative support to the BCL team, including scheduling meetings, managing calendars, and handling correspondence.
• Handle incoming and outgoing communications, including emails and phone calls.
• Build and maintain database of contacts
• Assist with financial tracking and reporting support, such as capturing receipts for team members and maintaining accurate records and filing of expenses.
• Support capturing and reconciling of payments to suppliers and partners
• Procurement support: sourcing quotes, accurate invoicing and following up with suppliers
• Maintain and organise filing, documents, and supplies.
• Handle procurement and inventory management of office supplies, furniture, and other necessary materials.

Event Coordination:

• Assist with planning, organizing, and executing events, conferences, seminars, workshops, and other company gatherings.
• Coordinate event logistics, including venue selection, audiovisual equipment setup, catering, transportation, and accommodation for attendees and speakers.
• Manage communication with all event stakeholders including suppliers and participants.
• Develop event timelines and work closely with internal teams and external vendors to ensure all aspects of events run smoothly.
• Manage event budgets and track expenses to ensure cost-effectiveness.
• Oversee event registration and handle participant inquiries before and during events.

Travel, Transfers, and Accommodation:

• Arrange travel itineraries and accommodation for employees and external stakeholders.
• Coordinate airport transfers and transportation for business-related trips.
• Maintain travel records and receipts, ensuring compliance with the company's travel policies.

Experience and Qualifications

Education:

• Tertiary qualification in Business Administration, Event Management, Project Management or related fields preferred.

Experience:

• Administrative Support: Minimum 3 years’ experience in administrative roles, including calendar management, correspondence handling, and office organization.
• Event Coordination: Proven experience in planning and coordinating events, including logistics management, stakeholder communication, and budget oversight.
• Finance Support: Background in basic financial tasks, such as tracking expenses, capturing receipts, and maintaining accurate financial records.
• Demonstrated experience of excellent English verbal and written communication skills.
• High level of proficiency in Microsoft Office Suite and other relevant software.

go to method of application »

Objectives of Role

• Assist in the analysis and documentation of business processes and systems.
• Collaborate with stakeholders to gather and define requirements.
• Support the development and implementation of new systems and processes.
• Conduct data analysis to identify trends and insights.
• Prepare reports and presentations for management.
• Provide support in project management activities.

Experience and Qualifications

• Bachelor’s degree in business administration, Finance, Information Technology, or related field.
• Minimum of 1-3 years of experience as a Business Analyst, with a focus on digitalization and process improvement.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Basic understanding of business processes in Finance, IT, and HR.
• Ability to work independently and as part of a team.
• Exposure to various business functions and projects.

go to method of application »

Objectives of Role

• All employees in Shared Services are individually and collectively responsible for customer excellence and will be measured accordingly.

Customer Excellence

• Work closely with the relevant stakeholders to set expectations and provide services exceeding the agreed standard.
• Contribute to customer satisfaction for services delivered by the Shared Services People Services Team.
• Assist with identifying problems in your area of responsibility, and that of the Shared Services People Services team, and discussing possible solutions to achieve customer excellence.

As the Shared Services Payroll Officer, you will be responsible for performing the following activities:

• Inputting, processing, and employee payroll admin support for multiple entities within SA and east Africa on Sage 300 People
• Maintaining employee files and records ensuring a methodical filing process aligned to audit requirements both on SharePoint and SAGE
• Review and ensure accuracy of approved payroll inputs such as advances, staff deductions, and salary adjustments.
• Maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; process changes for proper authorization.
• Generating reports for payroll review e.g., variance reports and company reconciliations.
• Prepare payroll reports from SAGE and provide input and data in into reports as and when required.
• Peer review all payroll inputs and any reconciliations prepared by team member /additional payroll officer.
• Reconciliation of 3rd party billing and SAGE (Medical Aid, GL, Gap Cover) which is sent to finance for payment.
• Responsible for all tax related activities, compliance status, establishing and maintaining current registrations and tax issue resolutions.
• Administer any changes to Umbrella Fund on a monthly process through file upload.
• Communicate payroll changes to the HRBPs and Finance Leads
• Responsible for remaining up to date with the latest payroll and tax legislation.
• Responsible for responding to and completing all service desk tickets related to basic payroll queries.
• Develop relationships and collaboration with key stakeholders eg. entities and finance shared services.

Experience and Qualifications

• Minimum 3-year Diploma in Financial accounting, human resources, payroll/tax or a similar field.
• Up to 5 years + relevant work experience in a similar role.
• Advanced excel and numerical abilities
• Strong checking and attention to detail.
• Proficient in payroll software Sage 300 People.