Bluespecs mission to redress the injustices of the past makes us a natural partner for corporate companies looking to effect similar change. As a Level-1 B-BBEE partner, we make it possible for those who work with us to contribute directly to the necessary evolution of our industry and our country.
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Description
- Bluespec is looking for a Financial Manager. This is a high paced environment with many exciting challenges, come and join the biggest Automotive Company in Gauteng
Job Purpose
- In this role, you will be building relationships with key stakeholders, work closely with operations to secure alignment on account planning activities.
- The Finance Manager is responsible for all aspects of financial management, ensuring compliance with internal policies and procedures. This role builds the capacity of the Company’s finance team. S/he oversees the day to day work of the finance department and is responsible for the effective use and deployment of staff and financial resources.
Job Functions
- All financial reporting, policies and procedures, while driving reporting excellence
- Provision of support to functional leaders with respect to financial reporting
- Development and continued integration of financial systems
- Project budgeting, forecasting and cash flow forecasting
- Business analysis including monitoring
- Team leadership and training of local staff
Key Responsibilities include: Management of the Finance & Administration Department:
Lead and manages the finance team ensuring all aeas are functioning effectively (including taxation, cost management, accounting, payroll and reporting).
Oversee administrative functions
- Oversee all vendor contracts including sourcing, negotiation and ensuring appropriate agreements, execution and service levels
- Ensure that all activities are done according to budget and forecasts.
- Plan, organise and control the high level activities related to the department.
- Develop and maintain progression and succession plans for the department as per company and HR guidelines; this includes the development, implementation and maintenance of a department skills matrix among other requirements
Cost.
- Monitor operating budget performance and actively participates in the monthly review process.
- Accountable for the preparation of the budget and on delivery (costs and time)
- Negotiate and manage third party service providers in order to reduce costs
Planning
- Plan work according to business requirements and guides all activities accordingly
- Manage the annual site planning and administrative process
People & Team Management
- Develop and encourage a team approach with shared objectives
- Review and communicate individual and team performances in daily, weekly, monthly team meetings.
- Create and maintain strong relationship with all internal and external stakeholders
- Active involvement in employee development by mentoring, training and coaching employees of the departments to enhance overall team skills development
- Develop and monitor the progress of employee development and progress plans.
- Ensure all key people program requirements are met including timely performance management reporting, core training and development programs, etc.
- Ensure the Finance and Administration Team is executing in their roles and responsibilities to an expected industry standard Policy.
Procedure and Process Development
- In consultation with corporate management, review relevant policy and procedures.
- Communicate with corporate staff to ensure effective alignment and collaboration on key initiatives
Innovation and Improvement
- Actively participate in the continual review of company procedures and make recommendations as required
- In collaboration with the Business Performance Manager, identify and address business process opportunities in all areas to further improve effective and efficient operation
- Identifies, investigates and implements improvements to all commercial operations in order that security management capability that will satisfy External audit controls compliance
Requirements
EXPERIENCE AND QUALIFICATIONS REQUIRED:
- BCom Accounting degree – non-negotiable
- Advanced excel ability is vital – non-negotiable
- CIMA qualification would be beneficial
- Minimum 5 - 8 years' relevant experience
- Motor industry experience would be beneficial, however manufacturing and construction industry would be considered
- Insurance background would be advantageous
- Experience mentoring, coaching and building and leading teams with people at all level
- Demonstrated experience designing and developing financial, cost and performance management reports
- Experience developing and improving business processes
- Strong communication skills in English
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Description
Responsibilities
Profit increase through effective HR Management
- Day-to day management of HR functions within allocated branches, to ensure branch satisfaction with HR services.
- Ensure ongoing staff counselling.
- New staff during probation period – encourage management to conduct sessions with new starters monthly to establish good fit for role.
- Ongoing counselling with staff not reaching targets – Sales, production targets and CSI scores.
- Ensure suitable fit of newly placed staff to ensure maximised profit return.
- Ensure IR matters are handled correctly to minimise settlement/award costs at CCMA/DRC forums.
- Assist companies in portfolio with budgets and forecasts to control monthly salary expenditure.
Performance Management
- Ensure performance goals signed off for all employees on Administration and Management levels in portfolio, ratings to be provided where requested.
- Ensure performance management deadlines for 2022 is reached, and scores collated for year-end reviews.
- Effective management of subordinates – efficient delegation of duties, mentor junior staff, succession plan of staff in team.
Compliance and Legislation
- Ensure adherence to MIBCO / BCEA / PSIRA legislations in branches in portfolio.
- Ensure compliance to labour legislation in providing advice to Management, to minimise risk to company.
- All employees in portfolio to have updated contracts and signed policies on file, regular audits to be conducted.
- Ensure policy file is distributed to all allocated branches and all staff acknowledge Company policies.
- Ensure regular visits to branches in portfolio and sufficient interaction with staff on all levels.
- Ensure correct charges are being used in preparing charge sheets and warnings to minimise risk to company.
- Build sustainable relationships with Senior Management in allocated branches (Operation Directors, Financial Managers, CEO, COO, etc).
Training and Development
- Actively promote training in branches on all levels.
- Training for HR Administrators in allocated areas – ensure training is provided to them on an ongoing basis, relevant to their roles and required knowledge.
Employment Equity
- Ensure all entities in portfolio are compliant in terms of EE.
- Committees are in place.
- Quarterly meetings take place.
- Updated EE file is kept at branches.
- Training is being arranged as and when required.
Recruitment
- Mentor and train recruitment administrator to ensure she is efficient and knowledgeable in process.
- Ensure SLAs are signed with all agencies, and that recruitment cost is kept minimal, only use agencies for specialised/skilled positions.
- Ensure recruitment portal is used and maintained -
- Adverts with relevant job specs are posted.
- Adverts on portal is updated and removed as required.
- Fully utilise system by screening and selecting suitably qualified candidates.
- Make use of alternative recruitment portals as and when required to maximise applications received – such as LinkedIn and Indeed.
- Ensure company’s recruitment policy is always followed
Performance management of HR staff
- Discipline and take corrective action according to Company procedures.
- Ensure all leave forms are approved.
- Conduct recorded performance discussions as required.
Requirements
Experience and Qualification Required :
- 5 years + HR management experience in a medium sized organisation, working with multiple companies
- Comprehensive knowledge of MIBCO main agreement
- Comprehensive knowledge of LRA and BCEA legislations
- VIP Payroll experience
- Clocking system (ERS Biometrics) knowledge
- Microsoft (all suites) – Advanced
- Relevant payroll system
- Senior Certificate (Grade 12)
- Driver’s license
- Own vehicle
- Tertiary qualification such as BCom degree
go to method of application »
Job Purpose
- To ensure that expenditure on repairs is recovered at a required profit, and that insurance companies’ policies are adhered in line with SLAs, at all times.
Responsibilities
Ensuring that the correct value for the costing of the repair is ascertained and authorised
- Confirm accuracy of labour and paint hourly rates and price mark-up.
- Cross checking of parts to supplier invoices.
- Work in progress – cost the WIP to ensure that the cost of the sales is correct.
- Escalate parts not purchased to Parts Manager/ Estimator/Additional clerk.
- Before commencement of invoice, must ensure authorisation is received for job and additional .
- Ensuring correct documentation for approval from additional clerk, pre-costing department, estimators and parts buyer on additional work not originally quoted for.
- Follow up with parts buyer and additional clerk regarding unauthorised parts for timeous resolution.
- Obtaining authorisation on work in progress and final costing from assessor.
- All parts billed to insurer must have accompanied invoice. Files to be costed from applicable area.
Completion of relevant administration timeously and accurately.
- Review costing and supporting documents with Operations Director daily for sign off.
- Amend as per ops director and submit to assessor with all supporting documents for speedy authorisation.
- Follow up on outstanding documentation and escalate if not resolved within 24 hours.
- Once all final documents have been received and signed off, invoicing to be carried out.
Requirements
Requirements
- 5 years in panel shop costing.
- Panel shop experience.
- Matric certificate with maths and accounting beneficial.
- Microsoft suite – intermediate.
- TMS .
- Abuntex is a non-negotiable .
- Netassess, Freeway beneficial .
go to method of application »
Job Purpose
Monitoring the daily functions within the departments to ensure that agreed SLA and daily targets is being adhered to and maintain the relationships between the clients and the business.
- Monitor and encourage staff by tracking daily progress.
- Building strong relations internally and externally.
- Dealing with escalations to ensure they are concluded.
- Attending monthly client meetings.
- Track and encourage release negotiations for company cost savings.
Responsibilities
Manage and plan the day to day activities of all staff
- Ensure that team is fully functional to carry out daily tasks and set deadlines to ensure that specified targets are set.
- Ensure that the team understands what is required of them and addresses concerns and possible escalations to be dealt with proactively in daily staff meetings.
- Assist in resolving escalations from both the client and service providers.
- Monitor cases and the workflow of agents and team leaders to maximum productivity.
- Manage cases within and out of SLA agreements to ensure they are resolved.
- Ensure that feedback is given to customers and clients as well as internally on resolution of cases.
- Monitor internal communication.
- Liaise with group procurement to resolve queries with problematic service providers mainly for incorrect destinations.
Financial aspects
- Ensure daily payments to NON-FAM service providers are loaded and released timeously each day to avoid additional costs.
- Authorization of refunds daily once an observation has been concluded and the verification of the details have been received.
- Sign off on financial losses within the departments once investigations are completed.
- Ensure that upliftment salvage cases are completed timeously.
- Assisting both debtors and creditors departments with queries.
- Ensuring and managing disputes and providing supporting documentation to resolve queries.
- Assisting to ensure there is claim numbers for invoicing.
- Overseeing the posting & linking of cases.
Reporting
- Cleaning and double-checking accuracy of reports to clients for monthly reports.
- Internal reporting to measure staff productivity daily and targets are being achieved.
- Internal management reporting to present progress within the departments.
- Manage release and customer care department reports and timelines for client expectations.
- Negotiation reports to determine cost savings within the release department.
- Monthly Reporting for all clients to track activity for the month to assist in improving shortfalls and to look at ways to improve reoccurring problems.
Negotiating invoices
- Assist with costing provided by non-FAM service providers by reducing the rates charged to agreed or standard market related rates where team leader and agents are unsuccessful.
Escalations
- Assisting with escalations from higher management and clients and providing support within the departments in getting urgent matters resolved.
Human Resources function
- Discipline and take corrective action according to Group standards.
- Ensure all leave forms are approved and authorized and plans are made to ensure that there are no backlogs when staff are on leave.
- Submit overtime monthly.
- Ensuring there is capacity within the departments.
- Ensure time keeping and attendance requirements are being adhered to.
- Interview candidates for roles which need to be filled.
- Conduct quarterly performance discussions with staff members individually.
- Maintain/update and implement internal controls and procedures.
- Monitor and track individual performance.
Requirements
Requirements
- 5 - 7 years’ experience in operations and management as well experience in client liaison
- Matric
- Microsoft Office– Intermediate
WEB applications such as:
- Dreamtec
- Salesforce
- TGS yard portal
- First Call
- Banking applications
go to method of application »
Job Purpose
- Continuously research and explore various options and avenues to expand and maximise ROI through professional and ethical business dealings.
Job Responsibilities
Contribute to the achievement of branch profit and ROI.
- Minimise Theft – ensure that correct processes are implemented and adhered to with regards to checking in of vehicles and releasing of vehicles;
- Report any deviations and suspicious activities to manager immediately.
Establish internal controls to deliver efficient processes and systems.
- Implement and provide input on current processes and systems.
- Ensure correct and timeous preparation for vehicles to be load on time and online auction, keys availability, starting of vehicles and loading of 360 pics.
Dashboard Maintenance:
- Check Received on Site vehicles to ensure all vehicles received are stocked in.
- Ensure a turnaround time of 24 hours for vehicles “Received on Site” to “Stocked In” status.
- Ensure that all vehicles received and stocked in via the phone app is successfully uploaded.
- Monitor all on site queries and ensure correct statuses are applied to vehicles received and released.
- Escalate any discrepancies / problems to Management immediately.
Achieve a consistent high quality of work across all arears at all times.
- Provide Stock Take lists of vehicles on hand timeously and on assigned dates by management.
- Theft incident reports to be provided to management immediately.
Ensure world class customer service at all customer interfaces.
- Supplier and Customer queries to be actioned immediately to ensure that turnaround time is adhered to.
- Ensure that calls and emails are answered immediately.
Management and development of Human Resources.
- Motivate team / work force.
- Ensure necessary training towards new processes and systems.
- Leave forms / Time sheets of team to be correct and sent to management timeously.
Requirements
Job Requirements:
- Knowledge of eNatis system
- Clearance Process
- Matric,
- 2 years Experience Customer Service
- Microsoft (all suites)
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Job Purpose:
- Mainly handling the Stock process, Auction duties and Liaising with Customers and Suppliers.
Responsibilities:
- Load ‘Check in sheets’ and ‘Photos’ for vehicles received.
- Tag keys for vehicles received from other branches.
- Change location on vehicles received and stocked in.
- Receive relevant papers for vehicles on Auction, check and sign for documentation received.
- Prepare keys and supporting documentation for Auction sales.
- Assist client with Auction Releases (documentation / keys / etc).
- Load Release documentation on the system.
- Filing of Release documentation.
- Client queries (telephonic / email / walk in).
- Supplier queries (telephonic / email).Assist with duties / queries where needed.
- General Filing of documentation.
Requirements
Requirement:
- Knowledge of eNatis system.
- Clearance Process.
- Matric.
- 2 years’ Experience Customer Service.
- Microsoft (all suites).
go to method of application »
Job Description
Directly dealing with insurance assessors, logging additional damage with the insurance assessors and getting them authorised.
Job Responsibilities
Estimate quotations on damaged vehicles.
- Ensure visual inspection of damaged vehicle on arrival, in presence of customer or assessor.
- Conduct/Provide basic estimation on damaged vehicle.
- Assess vehicle damage in conjunction with insurance assessor.
- Check vehicle for any additional upsells.
- Establish accurate vehicle damage costs using Audatex.
- Ensure that you follow up with clients.
- Send quote to insurer and client within company standard.
Submit quotations completed quotes to relevant parties
- Submit repair quote to Insurer within prescribed timelines.
- Inform customer of quoting process throughout via ASC/Capacity Planner.
- Ensure internal repair quotation is approved by ARC Manager and Insurer.
- Submit approved repair quotation to conversions clerk.
Costing enquiries in excess of approved quotation
- Establish reason for excess of approved repair work.
- Liaise with Insurer on reason, cost and status of excess repair work.
- Ensure customer is informed of additional work done on vehicle via CRM/Foreman Assist in sourcing available parts within scope.
Requirements
Job Requirements
- Customer service.
- 2 years Insurance/ Estimating in the motor industry.
- Matric.
- Microsoft (all suites).
- intermediate Abuntex TMS On line insurance systems (net assess, outsurance etc.)
go to method of application »
Description
Responsibilities
Profit increase through effective HR Management
- Day-to day management of HR functions within allocated branches, to ensure branch satisfaction with HR services.
- Ensure ongoing staff counselling.
- New staff during probation period – encourage management to conduct sessions with new starters monthly to establish good fit for role.
- Ongoing counselling with staff not reaching targets – Sales, production targets and CSI scores.
- Ensure suitable fit of newly placed staff to ensure maximised profit return.
- Ensure IR matters are handled correctly to minimise settlement/award costs at CCMA/DRC forums.
- Assist companies in portfolio with budgets and forecasts to control monthly salary expenditure.
Performance Management
- Ensure performance goals signed off for all employees on Administration and Management levels in portfolio, ratings to be provided where requested.
- Ensure performance management deadlines for 2022 is reached, and scores collated for year-end reviews.
- Effective management of subordinates – efficient delegation of duties, mentor junior staff, succession plan of staff in team.
Compliance and Legislation
- Ensure adherence to MIBCO / BCEA / PSIRA legislations in branches in portfolio.
- Ensure compliance to labour legislation in providing advice to Management, to minimise risk to company.
- All employees in portfolio to have updated contracts and signed policies on file, regular audits to be conducted.
- Ensure policy file is distributed to all allocated branches and all staff acknowledge Company policies.
- Ensure regular visits to branches in portfolio and sufficient interaction with staff on all levels.
- Ensure correct charges are being used in preparing charge sheets and warnings to minimise risk to company.
- Build sustainable relationships with Senior Management in allocated branches (Operation Directors, Financial Managers, CEO, COO, etc).
Training and Development
- Actively promote training in branches on all levels.
- Training for HR Administrators in allocated areas – ensure training is provided to them on an ongoing basis, relevant to their roles and required knowledge.
Employment Equity
- Ensure all entities in portfolio are compliant in terms of EE.
- Committees are in place.
- Quarterly meetings take place.
- Updated EE file is kept at branches.
- Training is being arranged as and when required.
Recruitment
- Mentor and train recruitment administrator to ensure she is efficient and knowledgeable in process.
- Ensure SLAs are signed with all agencies, and that recruitment cost is kept minimal, only use agencies for specialised/skilled positions.
- Ensure recruitment portal is used and maintained -
- Adverts with relevant job specs are posted.
- Adverts on portal is updated and removed as required.
- Fully utilise system by screening and selecting suitably qualified candidates.
- Make use of alternative recruitment portals as and when required to maximise applications received – such as LinkedIn and Indeed.
- Ensure company’s recruitment policy is always followed
Performance management of HR staff
- Discipline and take corrective action according to Company procedures.
- Ensure all leave forms are approved.
- Conduct recorded performance discussions as required.
Requirements
Experience and Qualification Required :
- 5 years + HR management experience in a medium sized organisation, working with multiple companies
- Comprehensive knowledge of MIBCO main agreement
- Comprehensive knowledge of LRA and BCEA legislations
- VIP Payroll experience
- Clocking system (ERS Biometrics) knowledge
- Microsoft (all suites) – Advanced
- Relevant payroll system
- Senior Certificate (Grade 12)
- Driver’s license
- Own vehicle
- Tertiary qualification such as BCom degree
Method of Application
Use the link(s) below to apply on company website.
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