Current Vacancies at Stellenbosch University

Duties    

• Assisting members in completing various health and fitness assessments.
• Prescribing effective exercise programmes and advice to members, depending on the individual needs of the member.
• Correcting exercise techniques where and when appropriate and providing alternative exercises to members based on their needs.
• Solution-driven and assisting members in solving any queries that may arise from time to time.
• Establishing, maintaining and growing sound, positive relationships with fellow staff and organisational departments, suppliers, vendors, tenants and gym members.
• Ensuring that all weights and equipment are neatly and correctly stored, and accessible at all times.
• Ensuring that members adhere to the various access control processes.
• Willingness to teach floor and studio-based exercises set to music (express classes).
• Ensuring ethical, honest and responsible conduct at all times.
• Ensuring adherence to Occupational Health and Safety regulations, gym rules and organisational policy and procedures at all times.
• Performing all necessary administrative functions for the position.

Job Requirements    

• Relevant qualification in fitness.
• Experience in the sport / health/ fitness industry, including experience with gym equipment, exercise benefits, physical and health assessments and the interpretation thereof.
• Excellent customer service and interpersonal skills.
• Good computer skills (Microsoft).
• Good attention to detail.
• Excellent written and verbal communication skills.
• The ability to thrive in a team within a diverse work environment.
• Good conflict management skills.
• Willingness and availability to work after hours and on weekends.

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Duties   

• Managing ensembles
• Providing logistical support for all departmental ensembles.
• Overseeing acquisition and preparation of sheet music.
• Booking venues for concerts and rehearsals in collaboration with the Facilities Manager.
• Providing administrative support to all conductors.
• Booking ad hoc players as needed.
• Providing payment spreadsheets and initiating vendor application processes.
• Supervising ensemble assistants.
• Managing the orchestral archive.
• Accompanying and assisting departmental ensembles on travels, as needed.

Duties in terms of departmental productions

• Compiling budgets of all ensemble productions.
• Arranging catering for post-concert receptions.
• Liaising with outside service providers for catering and recording / sound equipment hire.
• Offering logistical support to the artistic manager with regard to marketing and publicity.
• Organising and scheduling lunch hour concerts.
• Ensuring successful staging of performances by:
• Liaising with the artistic manager, Facilities Division and stage crew.
• Providing clear directives to Facilities Management regarding stage set-up.
• Managing front of house and ticketing for concerts in collaboration with the facilities and artistic managers.
• Ensuring that backstage facilities and artists' rooms are prepared for concerts.
• Availability to work after hours at concerts and events.

Academic support service

• Scheduling departmental class and venue timetables.
• Scheduling departmental examination timetables.
• Organising and scheduling internal and external examiners and moderators.
• Organising and scheduling performance classes for students.
• Administering the instrument inventory.
• Administering the hiring of departmental instruments.

Operational support for the core activities of the department

• Organise receptions within the department
• Liaise with service providers

Job Requirements        

• A relevant tertiary qualification in music with proven administrative skills, OR a tertiary qualification in administration with proven knowledge of music (a thorough knowledge of orchestral scores).
• At least two years' administrative work experience.
• Relevant music knowledge (orchestral scores).
• Proven computer proficiency in Microsoft 365 (Word, Excel, PowerPoint and Outlook).
• Excellent professional verbal and written communication skills in Afrikaans and English.
• Strong interpersonal skills.
• Proven organisational skills.
• The ability to communicate in a multilingual environment.
• The ability to work under pressure, meet deadlines and manage varied duties simultaneously.
• The ability to work independently and as part of a team.

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Duties    

• Liaising regarding and dealing with financial matters relating to faculties, institutes and support environments.
• Providing financial advisory services to the above-mentioned environments.
• Monitoring the compliance with financial policies and procedures.
• Compiling financial statements and management reports on a continuous basis.
• Monitoring overspent cost centres and addressing it with the relevant parties.
• Administering and approving advance payments.
• Reviewing and capturing journal requests.
• Following up and allocating transactions on control accounts.
• Reviewing and approving staff reimbursements.
• Responding to and solving financial policy and procedure queries (walk-in, telephonic and electronic);
• Presenting formal and informal internal workshops and programmes to communicate financial policies and systems. 

Job Requirements    

• A degree in commerce with financial accounting as major, OR a financial diploma (NQF 6) with financial accounting as major and five years' relevant experience.
• Proven experience in applying financial policies and procedures.
• Excellent interpersonal skills.
• Proven ability to function effectively as part of a team.
• Excellent verbal and written communication skills.
• Excellent computer skills (MS Excel, Word and Outlook).
• Sound organisational and planning skills.
• The ability to perform effectively under pressure.
• Excellent problem solving skills. 

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Duties    
General Management

• Providing leadership and management support to the staff (x3, including Group Exercise Instructors) at Maties Gymnasium.
• Identifying shortcomings and providing training to staff to overcome these shortcomings, in line with the overall Maties Gymnasium training needs and requirements.
• Providing effective training to all staff to effectively deal with all customer queries, complaints and general conflict that might arise from time to time.
• Ensuring that Standard Operating Procedures (SOP's) are developed, established and implemented within the Gymnasium in conjunction with the Executive Manager.
• Implementing, managing and monitoring all financial and general administration systems.
• Proactively communicating all gymnasium and equipment related matters to all members when needed.
• Overseeing the general preventative and corrective maintenance of all gymnasium equipment as well as of the facility (premises).
• Taking full accountability of the Health and Safety portfolio of Maties Gymnasium Tygerberg.
• Ensuring that the Gymnasium is clean and hygienic at all times (including the change rooms).
• Building strong, positive relationships with all departments at Tygerberg Campus, TSS, SUNCOM, SRC and Maties Sport.

Sales Administration

• Assisting the General Manager- Maties Gymnasium- Stellenbosch, in creating and establishing sales processes and procedures specific to the Maties Gymnasium Tygerberg Campus.
• Proactively managing all sales, communication and marketing activities of the Gymnasium.
• Managing and monitoring the successful implementation of all sales strategies.
• Ensuring daily contract administration of all new sales and the reconciliation thereof.
• Configuring daily, weekly, and monthly statistical reports regarding sales, membership base and usage of the facility (including the aerobics classes). 

Financial Administration

• Completing monthly reconciliations of all revenue received in the General Ledger and uploading it onto MS Teams.
• Updating, monitoring and reconciling the monthly Membership Cancellation Registers.
• Updating, monitoring and reconciling monthly General Ledger files and Procurement Registers.
• Managing the overall expense budgets.

Job Requirements       

• Relevant tertiary education.
• At least five years' working experience.
• Computer literate (Microsoft Windows and particularly Excel).
• Excellent planning, administrative, organisational and reporting skills.
• Exceptional customer service skills.
• Strong interpersonal skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• The ability to thrive in a team within a diverse work environment.
• The ability to take initiative.
• Effective conflict management skills and techniques.
• Availability and willingness to work after hours and on weekends.

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Duties    

• Strenghtening SU's leadership and institutional communications / marketing on equality, gender, sexualities within a framework of social justice, health and wellness.
• Coordinating and developing traditional and digital communications / marketing for the EqU.

Job Requirements    

• A postgraduate qualification (NQF 7) in a communication or marketing related field, or equivalent proven experience in those fields, as accredited by SAQA, recognising prior learning.
• At least four years' relevant work experience.
• Proven knowledge of strategic communication campaigns in a contemporary, digital and networked society.
• Proven understanding and experience in integrated marketing and communication operations.
• Knowledge and experience with social media and web-based platforms as a marketing and communication mechanism.
• Proven experience in writing media releases and articles.
• Knowledge of social justice issues.
• Fluent in two official South African languages (including English).
• Excellent interpersonal, time management, written and verbal communication skills.
• Advanced computer skills in MS Word, Excel, PowerPoint, Outlook and social media.
• The ability to build and sustain relationships and networks with students and staff at all levels.
• The ability to take initiative and to function effectively under pressure.  

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Duties    

• The incumbent will be responsible for the following, with the support of the head of the Division:
• Coordinating the Postgraduate Diploma Rural Medicine:
• Recruiting and enrolling students.
• Collaborating with and accreditation of appropriate clinicians across different platforms that would supervise students.
• Establishing, coordinating and documenting students¿ learning journey and their assessment.
• Revising the component modules.
• Coordinating the development of the Postgraduate Diploma in Rural Health and Structured Master's in Rural Health, through facilitation of engagement with other departments in the FMHS and 
• with relevant stakeholders, and by surveying the needs of potential students.
• Coordinating the development of additional postgraduate courses within the Division of Rural Health.
• Developing and implementing short courses in Rural Health.
• Contributing to the advancement of a research programme in Rural Health linked to the postgraduate training programmes.
• Pursuing own research within the overall Ukwanda research agenda.

Job Requirements        

• A four-year health professional qualification.
• Master's degree in health professions education, or in higher education, or in a related Health professional field.
• At least two years experience of teaching at a higher education institution.
• Experience in developing and delivering academic programmes.
• Knowledge of the South African higher education sector.
• Experience of carrying out research (individually or as part of a team).
• Experience in project management, with an eye for detail.
• Good communication and interpersonal skills.
• Strong writing ability and good presentation skills.
• Good computer skills in MS Word, Excel, and PowerPoint, as well as experience of using a learning management system.

Recommendation        

• Teaching experience in the health sciences.
• Knowledge of more than one official South African language.
• An established research profile, with publications in peer-reviewed journals and experience of grant writing.

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Duties        

• This role requires providing administrative support to the Head: Student Discipline (HSD) through:
• Providing general administrative support to the HSD.
• Scheduling enquiries, e.g. arranging panels, supporting documentation, recording equipment and witnesses.
• Arranging Student Discipline training and marketing seminars.
• Record keeping and reporting of Academic and Residence Disciplinary proceedings.
• Providing basic data capturing support to the Investigator: Student Discipline.
• Maintaining and updating the consolidated Student Disciplinary Report.
• Monitoring sanctions imposed by the respective disciplinary committees.
• Monitoring and verifying community service hours of students.
• Managing the Student Discipline email mailbox, attending to basic queries, forwarding emails for a response to the relevant member of the Student Discipline team, and filing emails to folders in Outlook and SharePoint.
• Maintaining an effective electronic and hardcopy filing system.
• Organising internal and external meetings.
• Assisting with the compilation of PowerPoint presentations.
• Compiling agendas and taking minutes during meetings.
• Collecting and preparing management information for management meetings.
• Coordinating follow-up actions arising from meetings.
• Assisting in the preparation of documentation for developing and submitting strategic and business plans.
• Establishing and maintaining accurate electronic databases, as well as distribution and contact lists.
• Reacting to requests for documents and information.
• Independently dealing with routine enquiries for students, staff and external third parties.
• Typing letters, memoranda and other relevant documents. 
• Handling and/or referring general high-level enquiries.
• Aligning with the other functions and responsibilities in the broader function of Legal Services.

Job Requirements        

• A Diploma or NQF 6 equivalent qualification in a related field (Office Administration, secretarial, paralegal, law etc).
• Between one to two years' relevant experience in support of an individual operating at senior management level.
• Computer literate in MS Office (Word, Excel, PowerPoint and Outlook) and web applications.
• Strong interpersonal and communication skills.
• Customer orientation.
• Effective planning, organising, and prioritising skills.
• The ability to function accurately and effectively under pressure.
• Attention to detail and accuracy.
• Excellent and professional written and verbal communication skills in at least English, with proficiency in an official South African language other than Afrikaans will being beneficial. 

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Duties    

• Responsible for the management and maintenance of various undergraduate and postgraduate laboratories, storerooms and preparation areas;
• Responsible for coordinating the preparation of and support to undergraduate practicals with an emphasis on instrumental techniques and synthetic techniques;
• Providing technical research support to academic staff and postgraduate students;
• Responsible for maintaining the laboratory equipment;
• Managing support staff assigned to the hub;
• Controlling and managing stock storerooms (chemicals, gas and glassware);
• Coordinating health and safety measures within the hub and reporting risks;
• Liaising with service providers for obtaining quotations and purchasing chemicals and laboratory equipment;
• Liaising with the University's service departments.

Job Requirements    

• A BSc-Honours degree in chemistry, or an equivalent technical qualification with appropriate work experience;
• Good working knowledge of a variety of analytical equipment;
• At least five years' practical work experience in a comparable laboratory environment;
• Experience of managing laboratory infrastructure;
• Proven computer skills in the use of the Microsoft Office package (Word, Excel, PowerPoint and Outlook);
• Excellent verbal and written communication skills in English;
• Evidence of effective management of staff and the ability to work as part of a team.

Recommendation    

• A MSc in chemistry;
• In-depth knowledge of and work experience in advanced instrumental techniques;
• Good communication skills in Afrikaans.

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Duties    
Portfolio strategy

• Coordinating all aspects of the FVZS Masterclass series (conceptualisation and execution of the African Leadership masterclasses);
• Implementing, in collaboration with the team at the Institute, the strategic vision and plan for student leadership learning and development programmes;
• Assisting, with the support and guidance of the Programme Manager, with all current short course offerings and external programmes, and with curriculum design and development of new FVZS Institute short courses and customised programmes that are reflective of and underpinned by the University's Vision 2040 (including the SUNOnline platform for online modules); and course assessment instruments for the FVZS Institute;
• Contributing to issues of general strategy as requested by the Head: FVZS Institute.

SUNOnline learning management system

• Coordinating, in collaboration with national and international subject matter experts, the development of online content for specific citizenship programmes;
• Liaising with the senior learning designer at the CSLL to load content and resources onto the SUNOnline platform, as required;
• Ensuring that online engagement takes place;
• Monitoring assessment processes and timelines in accordance with the requirements of the Division of Short Courses;
• Moderating and facilitating live online sessions - welcoming participants, introducing the subject matter expert, and facilitating the Q & A session.

Liaising with subject matter experts

• Briefing subject matter experts to discuss concepts related to programming (learning objectives, outcomes and competencies) and the development of programme content accordingly to such a brief;
• Liaising and following up with subject matter experts on student feedback;
• Ensuring that subject matter experts understand their role within the broader citizenship programme offering;
• Finalising assessments (where needed) with subject matter experts to confirm learning outcomes;
• Ensuring that subject matter experts be registered to gain access to the learning management system (as needed).

Research and data analysis

• Conducting ongoing research on specific themes to be explored as part of the programme offering;
• Designing and managing feedback surveys;
• Coordinating focus groups to conceptualise new programme offerings and obtain feedback on the current programme offering;
• Conducting data analysis to identify key trends that will inform programme design;
• Managing the data required (applications and successful completion) for reporting purposes;
• Collaborating, along with the Coordinator: Citizenship Engagement and the research/administrative officer for the CSLL, on identified research projects, and coordinating workshops and discourses forming part of the FVZS Institute's Critical Engagement portfolio. This includes identifying and briefing local and international subject matter experts;
• Exploring, in collaboration with the Head: FVZS Institute and other SU departments and student communities, new short courses or programme opportunities as part of the Institute's programme renewal strategy.

Academic transcript recognition

• Taking responsibility, with the support of the administrator for the CSLL, for the preparation of all documentation regarding processes for such recognition.

Supervision of student assistants

• Facilitating student mentor training sessions, as required;
• Conducting individual and group meetings with course coordinators and student leaders and mentors, as required.

Stakeholder engagement

• Attending conferences and learning opportunities, as identified, to learn best practices;
• Liaising with higher education institutions for student enrolment in the FVZS Institute's leadership offerings, and providing ongoing SUNOnline support, as required.

Reporting

• Producing portfolio reports on progress with current projects;
• Compiling, in collaboration with the Head: FVZS Institute, proposals for funding as required.

Finance

• Drawing up an annual budget in consultation with the line manager, and managing expenses according to budget allocations in consultation with the Finance Officer: CSLL.

Job Requirements    

• A baccalaureus degree, preferably in education or social sciences;
• At least three years' experience in and knowledge of curriculum design and curriculum development (must be able to provide a portfolio of evidence), preferably in student affairs in the higher education context;
• Experience in facilitation skills and critical engagement within a student experiential learning environment;
• Experience in online learning management systems and online learning programme development;
• Proven experience in monitoring and evaluation;
• Understanding of the core focus, programmes and key critical engagement opportunities of the FVZS Institute;
• Understanding the changing context of higher education and its impact on the FVZS Institute's offerings;
• Excellent communication skills, especially verbal and written skills in English;
• Excellent organisational and time management skills, with the ability to coordinate and deliver on time;
• Attention to detail;
• Excellent project management skills, including effective delegation to and communication with team members;
• Excellent work ethics with the ability to work independently and collaboratively with various teams, and with team members not reporting to the incumbent;
• The ability to work in a team;
• Willingness to work flexible hours (after hours and weekends, as required).