Fresh Job Opportunities at V&A Waterfront

DESCRIPTION

The Procure to Pay Manager is responsible for formulating the required policies and for ensuring compliance with these procurement and payment policies as well as best practice. They must manage and oversee the Procurement team to ensure continuous development towards a mature Procurement function.

REQUIREMENTS

The following job objectives were found to be relevant to this job:

Create, review and implement policy

• Formulate, review and update Procure to Pay policies
• Communicate with and educate the Business on existing and updated policy
• Ensure compliance with Procure to Pay policies and ensure best practice

Tendering and Procurement 

• Support the Executives / Senior Managers throughout the tendering and procurement process
• Ensure that all processes are compliant with best practice, relevant legislation and Company policies
• Vet current and potential service providers and ensure that all suppliers are BBBEE compliant
• Manage the BBBEE accreditation process and the maintenance thereof
• Deliver effective procurement service across the business including Tenders and BBBEE certification

Management of Accounts Payable

• Review supplier reconciliations on a monthly basis
• Establish and manage a payment run that is in line with the relevant policies and SLAs
• Ensure correct and timeous payments
• Acquire and implement an effective procurement system
• Mitigate risk and address all Procurement to Pay Business needs
• Create an efficient payment process and automate where possible
• Manage the cash flow to ensure there is sufficient cash available

Stakeholder Management

• On-board new suppliers
• Liaise with and manage service providers
• Negotiate with service providers in collaboration with the relevant parties
• Manage, guide and support the Procurement team
• Manage and support the Stores staff
• Communicate and educate the Business on existing and updated policies
• Engage and collaborate with business continually regarding all Procure to Pay needs

Management of Stores (internal)

• Manage and oversee the purchasing process of Store items (e.g. ground floor staff equipment etc.)
• Lead the delivery of strategic and smart sourcing to find the most cost-effective deals and suppliers
• Review and manage monthly / annual stock counts
• Investigate and resolve any possible variances or issues

Reporting

• Review, assesses and present Procurement reports / results as required
• Monthly Procure to Pay reporting to Internal Audit, Finance Executive, Social and Ethics committees
• Prepare and present exception reports on a monthly basis at Exco level (e.g. Included long outstanding orders, late invoices, override of authorisation etc.)
• Evaluate and manage all current or potential risks
• Prepare BBBEE reports for shareholders and BBBEE audits
• Make recommendations and improve the required controls to mitigate risks

Educational requirements  relevant to this job:

•  B.Comm Degree in Procurement, Supply Chain Management or related Degree
•  Chartered Institute of Procurement & Supply (CIPS) advantageous
•  Practical familiarity with PURCO (SA)

Knowledge requirements relevant to this job:

•  POPIA, BBBEE and other relevant acts and legislation
•  Procurement processes
•  Supply chain management
•  Project management
•  Data analysis
•  SLA management

Skills requirements  relevant to this job:

•  Diagnostic - Tactical
•  Analytical thinking
•  Problem-solving
•  Logical reasoning
•  Business acumen
•  Multi-tasking
•  Planning and prioritising
•  Negotiation
•  People management
•  Leadership skill
•  Emotional intelligence

Experience  relevant to this job:

•  5+ years relevant experience in a procure to pay (PTP) environment
•  Minimum 5 Years Management experience (within PTP environment)
•  Property and Development industry exposure would be advantageous

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DESCRIPTION

Reporting to Senior Manager (Electrical), the Electrical Supervisor is responsible for electrical fault finding, repairs, inspections as well as planned and reactive maintenance on all electrical assets and equipment (e.g., generators, transformers etc.). The incumbent is responsible for planning, coordinating, overseeing and/or executing all maintenance activities in collaboration with the Maintenance Planner and other relevant stakeholders. The Electrical Supervisor must manage, lead and guide the Electrical Assistants and liaise with other relevant internal stakeholders to ensure that all maintenance-related concerns or queries are timeously and professionally mitigated. Excellent customer service and communication is required. Moreover, the person must manage and control external Service Providers and Suppliers and take responsibility for the administrative and financial duties (with particular emphasis on the purchase of goods and services rendered). In addition, they will occasionally be required to assist the Senior Manager: Electrical and/or Services Manager (Electrical) with ad-hoc or special projects.

REQUIREMENTS

The following job objectives were found to be relevant to this job:

1. Planned and Reactive Maintenance and Upgrades

• Implement planned and preventative maintenance programs for the Electrical department
• Oversee and manage the resolution of all call outs
• Liaise with the relevant Stakeholders regarding Electrical breakdowns, issues or complaints
• Oversee and manage regular maintenance and replacement of Electrical assets (e.g. lights, plugs, UPS etc.)
• Oversee and manage fault finding on Electrical assets (e.g. generators, transformers, ring main units)
• Responsible for regular inspection and repair of all Electrical assets
• Ensure the safety of Electrical reticulations pertaining to SANS10142
• Prepare and submit reports to motivate for relevant Electrical Infrastructure upgrades

2.  Site-walks and Inspections

• Conduct, ensure and oversee site walks, daily checks and site inspections to inspect all Electrical Assets and Equipment
• Conduct regular quality control checks
• Identify safety hazards on-site and report such to the relevant Manager as well as Health and Safety Office
• Take back & prior store opening inspections.
• Physical fitness is essential to perform duties/task effectively and must be prepared to work at heights

3. Financial Management

• Obtain quotes for specific tasks as per budget
• Assist procurement with technical knowledge regarding the quotes
• Assist Electrical Manager with writing up of the expenditure application report supporting details and costing
• Ensures order is placed by procurement

4.  People Management

• Liaise with, support and manage service providers
• Track and monitor progress and quality
• Hold regular meetings to plan and execute all maintenance activities
• Lead, manage and mentor their direct reports and interns
• Responsible for performance management of subordinates
• Meet deadlines, ensure contingency planning, approval channels, procedures, budgeting, monitoring and governance etc.
• Ensure that all stakeholders (internal and external) comply with all the relevant Health and Safety standards and legislative requirements
• Manage risk and compliance

5.  Stakeholder Management

• Inform and collaborate with the relevant BU’s on the planned maintenance to ensure that this is communicated to the tenants
• Manage external service providers and suppliers (specifically obtaining competitive quotations and ensuring excellent delivery of work)
• Collaborate and work closely with various Managers (including Project Manager and Senior Electrical Manager) and internal BU's as part of project planning and execution
• Build and foster professional working relationships with trusted service providers and suppliers
• Build and foster a professional relationship with tenants to ensure excellent customer service
• Report regularly on Maintenance progress and always keep tenants informed

6. Ad-hoc projects

• Assist with ad-hoc Electrical projects or requests as and when needed

Educational requirements relevant to this job:

• Artisan with minimum NTC3 OR deemed equivalent
• Successful completion of an appropriate apprenticeship
• Passing of a recognized industry TRADE TEST combined

Knowledge requirements relevant to this job:

• Electrical Assets such as Transformers, Generators, Ring Main Units etc.
• Electrical Reticulations
• Building Maintenance/Facilities maintenance
• Procurement processes
• Green Building Efficiencies
• Occupational Health and Safety Act
• National Building Regulations (SANS10400)
• SANS 10142
• People and project management

Skills requirements were found to be relevant to this job:

• Operational / Diagnostic Thinker
• Logical and innovative problem solving
• Electrical / Technical reasoning
• Planning and organising
• Multitasking
• Numerical reasoning
• Verbal reasoning
• Leadership skill, Coaching, Mentoring
• Negotiation and communication
• Emotional Intelligence (customer service)
• Minimum 5 Years post trade test working experience required