Fresh Jobs at Pavago

• Pavago seeks a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring employees are paid accurately and on time, taxes are filed correctly, and records are compliant and audit-ready. You will handle the end-to-end payroll lifecycle, integrating payroll data with accounting systems, resolving discrepancies, and delivering high-quality reporting.

Responsibilities:
Payroll Processing:

• Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees.
• Validate employee time entries, overtime, bonuses, and deductions before each run.
• Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR.

Journal Entries & Reconciliations:

• Post payroll transactions into QuickBooks, NetSuite, or Xero.
• Reconcile payroll clearing accounts with bank statements.
• Record benefit deductions and employer contributions accurately.

Tax & Compliance:

• Prepare and submit payroll taxes at federal, state, and local levels.
• File quarterly/annual forms (941, W-2, 1099, state equivalents).
• Track changes in labor/tax regulations and adjust processes accordingly.

Benefits Administration:

• Reconcile healthcare, retirement, and other benefit contributions with provider invoices.
• Ensure deductions align with employee elections and company policy.

Employee Support:

• Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA.
• Assist employees with onboarding payroll setup.

Reporting:

• Generate recurring payroll and headcount reports for HR and finance.
• Support audits with detailed payroll documentation.
• Provide variance analysis of payroll vs. budget.

Process Improvement:

• Streamline workflows using Excel macros, payroll integrations, or APIs.
• Document payroll SOPs for consistency and compliance.

What Makes You a Perfect Fit:

• Precision with numbers and attention to detail.
• Discretion in handling confidential data.
• Ability to troubleshoot discrepancies under tight deadlines.
• Proactive in ensuring compliance across multiple states or entities.

Required Experience & Skills (Minimum):

• 2+ years payroll processing experience.
• Hands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR).
• Intermediate Excel/Google Sheets (pivot tables, VLOOKUP, reconciliations).
• Knowledge of U.S. payroll tax regulations.

Ideal Experience & Skills:

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Multi-state or international payroll.
• Experience reconciling payroll with accounting entries.
• Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday).

What Does a Typical Day Look Like?

• Morning: Log into payroll dashboard (ADP or Gusto). Verify new hires/terminations, review overnight timecard entries, and check pending direct deposit changes. Run preliminary payroll reports to identify anomalies (missing hours, duplicate entries).
• Midday: Finalize payroll run for approval, reconcile payroll register against general ledger accounts, and prepare bank funding file. Respond to 3–5 employee payroll inquiries (pay stubs, deductions).
• Afternoon: File payroll tax payments online, reconcile benefit contributions with invoices from health insurance providers, and update payroll compliance log. Work with HR to update PTO accruals and ensure policy alignment.
• End of Day: Prepare daily payroll dashboard for management (headcount, gross pay, tax liabilities). Document workflows and update SOP checklist for audit readiness.

Key Metrics for Success (KPIs):

• 100% payroll runs completed on schedule.
• <1% error rate in payroll processing.
• All tax filings completed before deadlines.
• Payroll discrepancies resolved within 2 business days.
   

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About the Role:

• Our client is seeking a Ruby on Rails Developer to build and maintain applications using the Rails framework. This role involves designing back-end systems, integrating APIs, managing databases, and collaborating with front-end teams to deliver end-to-end features. The Rails Developer ensures applications are secure, performant, and scalable, while contributing to a culture of clean code and best practices.

Responsibilities:

Application Development:

• Build and maintain Rails applications, APIs, and background jobs.
• Implement business logic with ActiveRecord models, controllers, and views.
• Integrate front-end frameworks (Stimulus, React, Vue) into Rails apps where required.

Database Management:

• Design, migrate, and maintain schemas in PostgreSQL or MySQL.
• Optimize queries for performance and scalability.
• Implement indexing, caching, and background jobs (Sidekiq, Resque).

Testing & Quality Assurance:

• Write and maintain unit, integration, and system tests (RSpec, Minitest, Capybara).
• Ensure CI/CD pipelines are configured for automated testing and deployment.
• Maintain ≥80% code coverage and enforce style/linting rules (RuboCop, StandardRB).

Security & Compliance:

• Implement user authentication/authorization (Devise, OmniAuth).
• Enforce security best practices (CSRF protection, input validation, OWASP).
• Ensure compliance with data privacy laws (GDPR, HIPAA as applicable).

Performance & Monitoring:

• Optimize page load times, API response times, and background job throughput.
• Monitor systems with tools like New Relic, Datadog, Honeybadger, or Rollbar.
• Troubleshoot issues and deploy hotfixes with minimal downtime.

Collaboration & Documentation:

• Work with product managers and designers to scope and prioritize features.
• Participate in sprint ceremonies and provide accurate story estimates.
• Document code, APIs, and workflows for long-term maintainability.

What Makes You a Perfect Fit:

• Deep knowledge of the Rails ecosystem and conventions.
• Strong problem-solver who can balance speed and scalability.
• Passion for clean, maintainable, and well-tested code.
• Effective communicator, comfortable collaborating across teams.

Required Experience & Skills (Minimum):

• 3+ years Ruby on Rails development experience.
• Proficiency in Ruby, Rails, ActiveRecord, and MVC architecture.
• Experience with PostgreSQL/MySQL and background job frameworks (Sidekiq, Resque).
• Familiarity with Git workflows and CI/CD tools.

Ideal Experience & Skills:

• Experience with front-end integration (Stimulus, React, Vue).
• Deployed Rails apps to Heroku, AWS, or GCP.
• Familiarity with caching (Redis, Memcached).
• Industry exposure in SaaS, fintech, healthcare, or e-commerce.

What Does a Typical Day Look Like?

A Rails Developer’s day revolves around building features, maintaining systems, and ensuring performance. You will:

• Review sprint tasks, picking up new feature tickets from the backlog.
• Write code for Rails applications, implementing business logic and integrating APIs.
• Run and review tests, ensuring new code meets quality standards.
• Collaborate with front-end and product teams, aligning features with user requirements.
• Optimize performance by tuning queries, adding caching, or fixing bottlenecks.
• Monitor error dashboards (Honeybadger, Rollbar) and deploy fixes as needed.
• Document changes and update repos to keep the codebase maintainable.
• In essence: you ensure applications are reliable, scalable, secure, and continuously improving.

Key Metrics for Success (KPIs):

• Features delivered on time and aligned with requirements.
• Error rates and downtime minimized (≥99.9% uptime).
• Test coverage maintained ≥80%.
• Reduced technical debt and improved code maintainability.
• Positive stakeholder feedback on feature quality and performance.
   

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About the Role:

• Our client is seeking a skilled Controller to oversee all aspects of their financial operations. This position is ideal for an experienced accounting leader who can balance detailed financial oversight with strategic advisory responsibilities. The Controller will manage accounting teams, ensure compliance with GAAP/IFRS, provide accurate financial reporting, and support executive decision-making through data-driven insights.

Responsibilities:

Month-End & Year-End Close:

• Lead close cycles, ensuring accuracy and timeliness (5-day close standard).
• Review reconciliations across all balance sheet accounts.
• Approve journal entries for payroll, depreciation, and intercompany adjustments.
• Deliver consolidated financial packages including P&L, balance sheet, and cash flow.

Financial Reporting & Analysis:

• Prepare GAAP/IFRS-compliant financial statements.
• Provide variance analyses with clear executive-level commentary.
• Support board and investor reporting requirements with dashboards and summaries.

Internal Controls & Compliance:

• Design and maintain internal control frameworks.
• Ensure regulatory and tax compliance across jurisdictions.
• Manage external audit process and deliver PBC schedules.

Budgeting & Forecasting Support:

• Partner with FP&A on budgets, forecasts, and capital allocation models.
• Provide actionable recommendations based on variance analyses.

Treasury & Cash Management:

• Monitor liquidity and working capital.
• Oversee debt compliance, credit lines, and cash planning.

Team Leadership:

• Supervise, mentor, and review work from accountants and bookkeepers.
• Build team capacity and enforce quality standards.

Process Improvement:

• Drive ERP implementations/migrations.
• Automate workflows and strengthen SOPs for scale.

What Makes You a Perfect Fit:

• Strong command of accounting standards (GAAP/IFRS).
• Adept at balancing accuracy with strategic insight.
• Confident communicator with executives and boards.
• Leader who builds teams while maintaining hands-on control of outcomes.

Required Experience & Skills (Minimum):

• Bachelor’s in Accounting, Finance, or related.
• 7+ years progressive accounting/finance experience.
• 2+ years supervisory/leadership.
• ERP proficiency (NetSuite, SAP, Oracle, QuickBooks Enterprise).
• Advanced Excel/Google Sheets.

Ideal Experience & Skills:

• CPA/ACCA/MBA.
• Prior Controller or Finance Manager role in mid-market companies.
• ERP implementation/M&A integration.
• SaaS, professional services, or real estate exposure.
• BI/dashboard reporting (Power BI, Tableau, Looker).

What Does a Typical Day Look Like?
Controllers are the financial stewards of an organization. A typical day involves:

• Directing the accounting cycle: reviewing journal entries, reconciliations, and financial packages for accuracy.
• Validating financial integrity: ensuring financial statements reflect the true health of the business.
• Leading teams: mentoring staff, reviewing outputs, and delegating priorities.
• Providing insights to leadership: preparing variance commentary, reviewing forecasts, and presenting key metrics.
• Ensuring compliance: monitoring internal controls, confirming adherence to accounting standards, and supporting audit readiness.
• Improving processes: identifying inefficiencies, automating manual tasks, and ensuring scalable workflows.
• In essence: the Controller ensures the books are accurate, the controls are strong, the team is effective, and executives have the clarity to make informed decisions.

Key Metrics for Success (KPIs):

• Close completed in ≤ 5 business days.
• Zero material audit adjustments.
• 100% of tax/regulatory filings on time.
• Actionable financial insights delivered consistently.
• Strong team accuracy and timeliness metrics.

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About the Role:

• Our client is seeking an Operations Coordinator to provide day-to-day support across core business functions. This role ensures that operations run smoothly by managing workflows, maintaining records, monitoring KPIs, and serving as a bridge between departments. The Operations Coordinator creates clarity, consistency, and efficiency in the daily running of the organization.

Responsibilities:

Process Coordination:

• Track workflows across departments (finance, HR, customer service, logistics, IT).
• Ensure operational tasks are completed on schedule and according to SOPs.
• Escalate bottlenecks or inefficiencies to management.

Data & Reporting:

• Maintain operational databases and dashboards.
• Generate weekly/monthly reports on KPIs such as productivity, resource utilization, and cost efficiency.
• Ensure all reporting is accurate, timely, and actionable.

Documentation:

• Maintain and update SOPs, process maps, and compliance documentation.
• Organize digital files in systems such as SharePoint, Google Drive, or Notion.

Vendor & Partner Coordination:

• Manage vendor communication, track service delivery, and ensure invoices are routed/approved.
• Monitor vendor SLAs and escalate issues.

Cross-Department Support:

• Coordinate between teams to align on projects, events, or recurring tasks.
• Support leadership with ad hoc operational projects and research.

Compliance & Controls:

• Ensure daily operations adhere to compliance and quality standards.
• Maintain accurate logs for audits or internal reviews.

What Makes You a Perfect Fit:

• Strong multitasker who thrives on organization and accountability.
• Analytical mindset with ability to spot trends and inefficiencies.
• Clear communicator who can work across functions.
• Comfortable balancing routine tasks with special projects.

Required Experience & Skills (Minimum):

• 2+ years in operations, coordination, or business support roles.
• Proficiency with Microsoft Office/Google Workspace.
• Familiarity with ERP, CRM, or operational systems (Salesforce, HubSpot, NetSuite, or equivalent).
• Strong Excel/Google Sheets skills (dashboards, pivot tables, KPI tracking).

Ideal Experience & Skills:

• Background in process improvement (Lean, Six Sigma, Kaizen, etc.).
• Experience preparing SOPs and operational documentation.
• Exposure to data visualization tools (Power BI, Tableau, Looker).
• Industry experience in services, SaaS, logistics, or professional firms.

What Does a Typical Day Look Like?

An Operations Coordinator’s day is defined by keeping business functions aligned, efficient, and on track. You will:

• Monitor workflows across multiple departments to ensure daily tasks and projects are completed on time.
• Update operational dashboards with the latest data and distribute KPI reports to management.
• Maintain accurate records and SOPs, ensuring documentation reflects current practices.
• Communicate with vendors and partners to confirm service delivery, resolve issues, and track SLAs.
• Coordinate cross-departmental projects, following up on action items and escalating risks.
• Support leadership with ad hoc analysis, reporting, or operational initiatives.
• In essence: you act as the glue of the organization’s operations, ensuring processes are efficient, information is accurate, and leadership has visibility into daily performance.

Key Metrics for Success (KPIs):

• On-time completion of operational workflows.
• Accuracy of KPI reporting and dashboards.
• Zero missed vendor/service obligations.
• SOPs and records consistently updated and audit-ready.
• Positive feedback from stakeholders on communication and coordination.

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About the Role

• We are seeking a confident and motivated Appointment Setter to support business growth by engaging attorneys and scheduling qualified discovery calls for the sales team.
• This role focuses on initiating conversations with potential clients, understanding their needs, handling objections, and consistently following up until a clear decision is reached. The ideal candidate is proactive, organized, and comfortable speaking with professionals while navigating gatekeepers and decision-makers.

Responsibilities
Lead Outreach & Prospect Engagement

• Conduct outbound and inbound outreach to attorneys to introduce services and start conversations.
• Engage prospects in meaningful discussions to understand their needs and level of interest.
• Ask thoughtful questions to qualify prospects effectively.
• Navigate gatekeepers and identify the appropriate decision-makers.

Appointment Scheduling

• Schedule qualified discovery calls between prospects and the sales team.
• Confirm meeting availability and ensure prospects are prepared for scheduled calls.
• Maintain accurate scheduling records and ensure smooth coordination.

Follow-Up & Lead Nurturing

• Maintain consistent follow-up with prospects who have shown interest.
• Handle objections professionally and maintain productive conversations.
• Continue engagement until a clear decision is made by the prospect.

CRM & Lead Management

• Maintain accurate records of all outreach activity and prospect communication within the CRM.
• Track lead progress and update prospect status regularly.
• Ensure all prospect interactions and scheduling updates are properly documented.

What Makes You a Perfect Fit

• Confident communicator who enjoys starting conversations with new prospects.
• Persistent and resilient when following up with leads.
• Organized and detail-oriented when managing outreach activities.
• Comfortable speaking with professionals such as attorneys.
• Self-motivated and able to manage outreach tasks independently.

Required Experience & Skills (Minimum)

• Experience in appointment setting, sales development, or business development roles (SDR/BDR).
• Strong experience with outbound outreach and follow-up communication.
• Excellent verbal English communication skills.
• Ability to confidently handle objections and prospect questions.
• Experience using CRM systems and scheduling tools.
• Strong organization and time management skills.
• Reliable high-speed internet and professional remote work setup.

Ideal Experience & Skills

• Experience working with law firms, attorneys, or professional services clients.
• Experience in agency sales or marketing services outreach.
• Experience navigating gatekeepers and reaching decision-makers.
• Experience supporting high-value service sales conversations.

What Does a Typical Day Look Like?
An Appointment Setter’s day focuses on generating qualified meetings through consistent outreach and follow-up. You will:

• Conduct outbound outreach to attorneys and professional prospects.
• Engage prospects in conversations and qualify their interest.
• Handle objections and answer initial questions.
• Follow up with leads who have shown interest.
• Schedule discovery calls for qualified prospects.
• Update CRM records and track outreach activity.
• In essence: you are responsible for turning conversations with prospects into qualified appointments for the sales team.

Key Metrics for Success (KPIs)

• Number of qualified appointments scheduled.
• Outreach activity levels (calls, messages, follow-ups).
• Appointment show-up rates.
• Prospect response and engagement rates.
• Accuracy and consistency of CRM updates.

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About the Role

• We are looking for a highly organized and systems-driven Administrative Operations Manager to own and improve the administrative infrastructure of a growing IT Asset Disposition (ITAD) organization.
• This is a manager-level role focused on building and maintaining the systems that keep operations running smoothly. These systems include client onboarding documentation, compliance tracking, invoicing workflows, freight documentation, vendor records, and HR administration.
• Rather than simply completing administrative tasks, this role is responsible for creating structure, improving processes, and ensuring documentation remains accurate and organized as the company grows.
• The ideal candidate is highly detail-oriented, proactive, and comfortable taking ownership of administrative systems in a remote environment.

Responsibilities
Administrative Systems & Process Ownership

• Own and manage the company’s administrative systems across multiple operational areas.
• Build and improve workflows that keep administrative processes organized and scalable.
• Identify gaps or inefficiencies in existing systems and implement better solutions.
• Maintain clear documentation standards across all administrative functions.

Client Administration & CRM Management

• Manage client onboarding documentation and ensure accurate handoff from sales to operations.
• Maintain organized client records and communication history within the CRM.
• Ensure all client documentation is complete, accurate, and properly stored.
• Improve processes related to client documentation and record keeping.

Compliance & Regulatory Documentation

• Maintain compliance documentation and track regulatory requirements.
• Monitor renewal timelines and ensure documentation stays current.
• Ensure records remain organized and audit-ready.
• Maintain structured documentation systems for regulatory accountability.

Accounting & Invoicing Administration

• Manage the administrative flow of invoices and billing documentation.
• Maintain records for invoices, purchase orders, and payment tracking.
• Ensure financial documentation is organized and accurate.
• Support accounting workflows through clear administrative processes.

Shipping & Freight Documentation

• Maintain documentation related to shipments and freight logistics.
• Track documents such as bills of lading, shipment logs, and carrier records.
• Ensure logistics documentation remains accurate and accessible.
• Maintain organized freight and shipping records.

Vendor Documentation & Records

• Maintain documentation for downstream vendors and service partners.
• Track vendor contracts, compliance documents, and insurance records.
• Ensure vendor files remain organized and audit-ready.

HR Administrative Support

• Maintain employee records and HR documentation.
• Support onboarding and offboarding administrative processes.
• Track employee documentation including PTO and benefits records.
• Maintain structured HR administrative systems.

What Makes You a Perfect Fit

• Strong systems thinker who enjoys building organized processes.
• Manager-level professional comfortable owning operational functions.
• Extremely detail-oriented with high documentation accuracy.
• Proactive problem solver who improves systems and workflows.
• Comfortable working independently in a remote environment.

Required Experience & Skills (Minimum)

• Experience in administrative operations management, operations coordination, or administrative leadership roles.
• Strong experience organizing and managing operational processes or systems.
• Excellent attention to detail and documentation accuracy.
• Strong written English communication skills.
• High level of digital organization and document management.
• Ability to manage multiple administrative workflows simultaneously.
• Reliable high-speed internet and professional remote work setup.

Ideal Experience & Skills

• Experience in operations-heavy or compliance-focused industries.
• Experience managing documentation systems across multiple departments.
• Familiarity with CRM systems and structured documentation environments.
• Experience supporting finance, logistics, compliance, or HR operations.

What Does a Typical Day Look Like?
An Administrative Operations Manager focuses on maintaining accurate administrative systems and supporting operational workflows. You will:

• Manage client onboarding documentation and CRM records.
• Track compliance and regulatory documentation.
• Maintain invoicing and financial documentation workflows.
• Organize freight and vendor documentation.
• Identify inefficiencies and improve administrative systems.
• Ensure all documentation remains accurate, organized, and scalable.
• In essence: you ensure the company’s administrative backbone stays organized, accurate, and scalable as the business grows.

Key Metrics for Success (KPIs)

• Accuracy and completeness of administrative documentation.
• Zero compliance or documentation errors.
• Timely processing of invoices, communication, and documentation updates.
• Well-organized vendor, freight, and regulatory records.
• Overall health and efficiency of administrative systems.
   

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About the Role:

• Our client is seeking a Financial Analyst / Data Analyst to build models, analyze performance data, and deliver insights that guide strategy and decision-making. This role requires strong analytical skills, financial acumen, and proficiency with modern data tools. The Analyst serves as a bridge between raw numbers and executive decisions, ensuring reporting is accurate, timely, and actionable.

Responsibilities:

Financial Modeling:

• Build and maintain 3-statement models (P&L, balance sheet, cash flow).
• Create scenario and sensitivity analyses to evaluate risks and opportunities.
• Model ROI, IRR, break-even, and valuation scenarios for projects or investments.

Data Analysis:

• Query SQL databases and work with large datasets.
• Clean and transform data using Python, R, or Excel advanced functions.
• Conduct variance analyses to compare actuals vs. budgets/forecasts.

Reporting & Dashboards:

• Prepare monthly management reporting packages and board decks.
• Build KPI dashboards using Tableau, Power BI, or Looker.
• Ensure consistent reporting definitions across finance and operations.

Forecasting & Budget Support:

• Collaborate with FP&A teams to refine budgets and forecasts.
• Incorporate real-time business performance into rolling forecasts.

Data Quality & Governance:

• Validate data sources for accuracy and consistency.
• Document methodologies for transparency and repeatability.

Collaboration:

• Partner with finance, sales, operations, and leadership to align metrics with goals.
• Translate data into clear, actionable insights for non-technical stakeholders.

What Makes You a Perfect Fit:

• Analytical thinker who can turn complex data into simple insights.
• Detail-oriented, with high standards for accuracy.
• Strong communicator — equally comfortable with spreadsheets and executive presentations.
• Proactive in identifying trends, risks, and improvement opportunities.

Required Experience & Skills (Minimum):

• 2+ years in financial analysis, FP&A, or data analytics.
• Advanced Excel/Google Sheets (pivot tables, INDEX/MATCH, macros).
• Proficiency in SQL for querying and joining datasets.
• Experience preparing variance analyses and management reports.

Ideal Experience & Skills:

• Python or R for advanced analytics and data modeling.
• Experience with BI tools (Tableau, Power BI, Looker).
• Industry background in SaaS, finance, healthcare, or professional services.
• Familiarity with ERP systems (NetSuite, SAP, Oracle) for data extraction.

What Does a Typical Day Look Like?

A Financial Analyst / Data Analyst’s day revolves around turning raw financial and operational data into meaningful insights. You will:

• Pull and clean data from ERP or SQL sources to prepare daily/weekly reports.
• Update financial models with the latest actuals and run scenario analyses.
• Prepare variance analyses to explain deviations from budget or forecast.
• Build dashboards in BI tools to give leadership real-time visibility into KPIs.
• Collaborate with stakeholders, presenting findings in clear, actionable terms.
• Document assumptions and methodologies so models and analyses are transparent and repeatable.
• In essence: you ensure decision-makers always have accurate, data-driven insights to guide strategy.

Key Metrics for Success (KPIs):

• Accuracy of forecasts and financial models (variance within ±5–10%).
• Timeliness of monthly/quarterly reporting.
• Reliability and clarity of dashboards delivered to stakeholders.
• Positive feedback from leadership on insights and recommendations.
• Reduced errors and improved data quality across reports.
   

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About the Role:

• Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.

Responsibilities:

Calendar & Scheduling:

• Manage complex executive calendars, including internal/external meetings, travel, and events.
• Anticipate conflicts, prioritize requests, and optimize time usage.
• Schedule across multiple time zones using Outlook or Google Calendar.

Communication & Correspondence:

• Draft, proofread, and send emails or memos on behalf of executives.
• Screen calls, messages, and requests, escalating only what requires executive attention.
• Serve as a liaison between executives, employees, clients, and partners.

Meeting Preparation & Follow-Up:

• Prepare agendas, talking points, and briefing documents.
• Collect and synthesize background materials ahead of meetings.
• Record minutes, track action items, and ensure follow-up.

Travel & Logistics:

• Coordinate domestic and international travel (flights, hotels, transportation).
• Prepare detailed itineraries and handle last-minute changes.
• Process reimbursements and expense reports.

Project Support:

• Assist with research, data gathering, and report preparation.
• Track progress on executive priorities and initiatives.
• Manage confidential information with discretion.

Administrative Operations:

• Maintain organized digital filing systems.
• Manage document version control and approvals.
• Support onboarding or offboarding of senior staff as needed.

What Makes You a Perfect Fit:

• Highly organized, detail-oriented, and proactive.
• Strong communicator with professional polish.
• Able to anticipate needs and problem-solve independently.
• Comfortable working in fast-paced, high-pressure environments.

Required Experience & Skills (Minimum):

• 3+ years of experience supporting senior executives.
• Proficiency with Microsoft Office and Google Workspace.
• Experience managing complex calendars and travel itineraries.
• Excellent written and verbal communication.

Ideal Experience & Skills:

• Prior experience in high-growth startups, professional services, or executive-level support roles.
• Familiarity with collaboration tools (Slack, Zoom, Notion, Asana).
• Experience handling sensitive or confidential information.
• Background supporting multiple executives simultaneously.

What Does a Typical Day Look Like?

An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will:

• Begin by reviewing the executive’s calendar and preparing briefing notes for the day.
• Screen emails and calls, flagging urgent items and drafting responses where appropriate.
• Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear.
• Manage travel plans and expense reports when required.
• Track executive priorities, following up with team members to ensure deliverables are met.
• Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda.
• In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness.

Key Metrics for Success (KPIs):

• Calendar accuracy and minimized conflicts.
• Timely communication and follow-up on executive priorities.
• High satisfaction from executives and stakeholders.
• On-time completion of expense reporting and travel logistics.
• Reduced administrative burden on executives (measured by time freed).

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• We’re looking for an Inbound Marketer who understands that inbound is more than SEO—it’s about creating valuable, thought-provoking content and distributing it across the right channels to drive awareness, demand, and conversions.

What You’ll Be Responsible For

Content Creation & Optimization

• Create high-quality, value-driven, and thought-provoking content that educates, challenges, and builds authority
• Write SEO-optimized blogs, website pages, and inbound assets aligned with search intent and funnel stage
• Create content optimized for both search engines and AI platforms (LLMs, AI search, featured answers, summaries)
• Develop landing pages and conversion-focused copy that turns traffic into qualified leads

Inbound Marketing Execution (Beyond SEO)

• Execute inbound campaigns across multiple channels, including:
• SEO & content marketing
• Lead magnets (guides, checklists, playbooks, resources)
• Social media content that supports inbound distribution
• Website and landing page experiences
• Understand how content, distribution, and conversion work together in a full inbound funnel

Lead Magnets & Conversion Assets

• Plan and build lead magnets that solve real user problems and capture demand
• Write copy for gated assets, CTAs, thank-you pages, and follow-up flows
• Collaborate with marketing and design teams to improve conversion rates

Research & Strategy

• Conduct deep research on industries, competitors, and audience pain points
• Identify content gaps and opportunities across the inbound funnel
• Translate insights into strong content angles and inbound campaigns
• Stay up to date with SEO, inbound, AI-search, and content distribution trends

Analytics & Performance

• Monitor and evaluate content and inbound performance using:
• Google Search Console (GSC)
• Google Analytics 4 (GA4)
• SEMrush, Ahrefs, AIO
• Optimize content based on performance, engagement, and conversion data
• Make decisions rooted in outcomes, not just traffic

What We’re Looking For

Must-Haves

• Proven experience as an Inbound Marketer, Content Marketer, or Content Writer
• Strong understanding of SEO, search intent, and inbound funnels
• Ability to create content that drives value, not fluff
• Experience with GSC, GA4, SEMrush, Ahrefs, or similar tools
• Excellent written English with strong storytelling and persuasion skills
• Portfolio showing results-driven inbound or content work
• Understanding of how AI is changing content discovery and search
• Familiarity with social media as a content distribution channel

Nice-to-Haves

• Agency experience
• Experience building or promoting lead magnets
• Familiarity with social media as a content distribution channel
• Understanding of how AI is changing content discovery and search

Day-to-Day Responsibilities

• Write, edit, and optimize inbound content across multiple formats
• Build and improve lead magnets and conversion assets
• Collaborate with SEO, marketing, and strategy teams on inbound initiatives
• Review performance data and continuously improve content and campaigns
• Research new topics, angles, and opportunities for inbound growth
• Manage multiple projects while meeting deadlines
• Participate in team check-ins, reviews, and feedback sessions

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About the Role:

• Our client is seeking an Inside Sales Representative (ISR) to manage the end-to-end sales process remotely — from prospecting and qualifying leads to running demos and closing deals. This role requires strong communication, relationship-building, and pipeline management skills. The ISR is responsible for achieving revenue targets while maintaining a consultative, solutions-focused sales approach.

Responsibilities:

Lead Management & Qualification:

• Respond to inbound leads from marketing campaigns, websites, and referrals.
• Proactively prospect outbound leads via email, phone, and LinkedIn.
• Qualify opportunities using frameworks such as BANT, SPIN, or MEDDIC.

Sales Process Execution:

• Conduct discovery calls and virtual demos with decision-makers.
• Present value propositions tailored to prospect needs and industry.
• Handle objections and build trust with stakeholders.
• Negotiate pricing and terms within approved guidelines.

Pipeline Management:

• Maintain accurate records in CRM (Salesforce, HubSpot, Zoho).
• Track opportunities through each sales stage, ensuring follow-ups are timely.
• Update forecasts and report on progress toward quota.

Collaboration:

• Work closely with marketing to provide feedback on lead quality and campaign results.
• Partner with sales engineers or solutions consultants for technical demos when required.
• Collaborate with account managers to ensure smooth handoff of closed accounts.

Continuous Improvement:

• Stay updated on product features, competitor offerings, and market trends.
• Refine sales pitches and discovery questions based on client interactions.

What Makes You a Perfect Fit:

• Confident, persuasive communicator with strong listening skills.
• Comfortable running full-cycle remote sales (prospecting → qualification → close).
• Resilient and goal-oriented, with a track record of hitting or exceeding quota.
• Consultative approach — balancing persistence with professionalism.

Required Experience & Skills (Minimum):

• 2+ years inside sales or business development experience.
• Familiarity with CRMs (Salesforce, HubSpot, Zoho) and sales engagement tools (Outreach, SalesLoft).
• Proven track record of meeting sales quotas.
• Strong written, verbal, and virtual presentation skills.

Ideal Experience & Skills:

• Experience selling SaaS, marketing services, or professional services.
• Exposure to SMB or mid-market sales cycles (average deal size $5k–$50k).
• Familiarity with Challenger, SPIN, or MEDDIC sales methodologies.
• Background in consultative, solution-based selling.

What Does a Typical Day Look Like?

An Inside Sales Rep’s day revolves around managing pipelines and closing deals remotely. You will:

• Start the day reviewing your pipeline, following up with open opportunities.
• Make outbound calls and emails, responding to inbound inquiries quickly.
• Run discovery calls and virtual demos, tailoring presentations to prospect needs.
• Update CRM records with notes, opportunity stage, and next steps.
• Collaborate with marketing and sales leadership on pipeline strategy and feedback.
• End the day reviewing metrics, preparing forecasts, and planning tomorrow’s outreach.
• In essence: you are responsible for driving revenue remotely by converting leads into customers through a structured, consultative sales process.

Key Metrics for Success (KPIs):

• Quota attainment (monthly/quarterly revenue).
• Conversion rate from lead → opportunity → closed deal.
• Number of discovery calls and demos completed.
• Average sales cycle length and deal size.
• CRM hygiene: 100% of opportunities updated accurately.

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About the Role:

• Our client is seeking a Real Estate Specialist to support agents, brokers, and clients throughout the real estate transaction lifecycle. This role is responsible for coordinating listings, managing transaction files, ensuring compliance with state regulations, and delivering timely updates to all stakeholders. The Real Estate Specialist is a trusted operations partner, ensuring transactions close smoothly and clients feel supported.

Responsibilities:

Transaction Coordination:

• Manage 5–15 active transactions at a time, from accepted offer through closing.
• Maintain transaction checklists, timelines, and compliance files.
• Coordinate with escrow, title, lenders, inspectors, and appraisers.

Listing & Marketing Support:

Input new listings into MLS and syndicate across Zillow, Realtor.com, Apartments.com, and other platforms.

Prepare flyers, brochures, social media posts, and open house materials.

Track listing performance and report results to agents.

Compliance & Documentation:

• Ensure contracts, disclosures, addenda, and amendments are complete and signed.
• Verify all files comply with state regulations, brokerage policies, and MLS requirements.
• Keep records audit-ready and properly stored.

Client Communication:

• Provide weekly updates to buyers, sellers, and agents on transaction progress.
• Schedule showings, inspections, and appraisals.
• Respond to client inquiries promptly and professionally.

Reporting & Administration:

• Prepare pipeline reports for agents and brokers.
• Track contingency deadlines, closing dates, and commission payments.
• Support brokers with back-office compliance audits.

What Makes You a Perfect Fit:

• Organized multitasker who thrives in a high-volume, deadline-driven environment.
• Strong communicator who keeps agents, clients, and vendors aligned.
• Detail-oriented with a sharp eye for compliance requirements.
• Able to balance multiple transactions while maintaining professionalism.

Required Experience & Skills (Minimum):

• 2+ years in real estate support, transaction coordination, or brokerage operations.
• Proficiency with MLS platforms, DocuSign, and transaction systems (Dotloop, Skyslope, Brokermint, or equivalent).
• Microsoft Office/Google Workspace skills (Excel/Sheets for checklists, Word/Docs for contracts).
• Familiarity with state-specific real estate compliance requirements.

Ideal Experience & Skills:

• Licensed real estate agent or certified transaction coordinator.
• Managed 10+ concurrent transactions.
• Experience supporting both residential and commercial deals.
• Basic graphic design/marketing skills (Canva, InDesign).

What Does a Typical Day Look Like?
A Real Estate Specialist’s day revolves around keeping transactions compliant, clients informed, and agents supported. You will:

• Update MLS listings and syndicate to online platforms.
• Process contracts and disclosures, ensuring every signature and document is in place.
• Track deadlines for contingencies, inspections, and closing dates.
• Communicate with escrow, title, lenders, and inspectors to keep deals moving.
• Provide status updates to agents, brokers, buyers, and sellers.
• Prepare marketing collateral for listings or open houses.
• Maintain audit-ready files for broker compliance reviews.
• In essence: you are the operational engine of the real estate process, ensuring deals stay on track, compliant, and well-documented from listing through closing.

Key Metrics for Success (KPIs):

• Zero missed contingency or closing deadlines.
• Compliance rate of 100% for transaction files.
• Positive client and agent feedback on communication and support.
• Marketing collateral delivered on time for listings.
• Smooth transaction closings with minimal errors or delays.

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• At Pavago, we are hiring for one of our clients. We’re seeking a dynamic and experienced Sales Manager to lead and develop a high-performing sales team. This role is central to driving company growth through effective team leadership, strong sales strategy execution, and consistent performance management. As a Sales Manager, you’ll oversee the entire sales process — from prospecting to closing — while coaching team members, optimizing systems, and ensuring targets are consistently met.

Responsibilities
Team Leadership & Performance Management

• Lead, motivate, and manage the sales team to achieve and exceed performance targets.
• Set clear goals, KPIs, and activity expectations for all team members.
• Conduct regular one-on-one meetings and coaching sessions to strengthen sales skills and overall performance.
• Create a positive, collaborative, and goal-oriented team culture.

Onboarding & Training

• Oversee the onboarding process for new sales hires to ensure a smooth transition and fast ramp-up.
• Deliver ongoing product, process, and communication training to maintain a high standard of sales performance.
• Continuously review and refine sales scripts, playbooks, and best practices to improve efficiency and conversion rates.

Cross-Functional Collaboration

• Work closely with the Marketing team to align campaigns, messaging, and lead generation efforts.
• Partner with senior leadership to provide accurate forecasts, sales insights, and strategic recommendations.
• Coordinate with Operations and Customer Success teams to ensure smooth client handoffs and excellent customer experience.

Sales Operations & Reporting

• Monitor sales metrics and team performance to identify strengths and areas for improvement.
• Analyze pipeline data and develop action plans to optimize conversion at every stage.
• Ensure effective use of CRM tools and maintain accurate records of leads, opportunities, and client interactions.
• Prepare regular reports and performance summaries for leadership review.

What Makes You a Strong Candidate

• Proven experience leading and developing sales teams in a results-driven environment.
• Consistent track record of meeting or exceeding sales targets.
• Strong communication, leadership, and motivational skills.
• Ability to develop sales strategies and translate data into actionable plans.
• Organized, proactive, and comfortable managing multiple priorities.
• Excellent interpersonal skills and a customer-focused mindset.
• Adaptable in fast-paced, changing environments.

Required Experience & Skills

• 3+ years of experience in sales management, business development, or account management.
• Demonstrated ability to lead and coach sales teams to success.
• Strong understanding of the full sales process, from lead generation to deal closure.
• Experience with CRM systems (any platform).
• Proficient in using productivity tools such as Google Workspace or Microsoft Office.
• Excellent analytical, problem-solving, and communication skills.
• Experience developing training programs or sales enablement materials is an asset.

What Does a Typical Day Look Like?

• Your day will include leading sales meetings, reviewing team performance metrics, and coaching your team members to help them reach their targets. You’ll collaborate with Marketing and Operations to align strategies, review the sales pipeline, and implement improvements. You’ll also oversee onboarding for new hires, update sales materials, and ensure the team maintains high-quality communication with clients. Each day will bring new opportunities to inspire your team and drive consistent growth.

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About the Role:

• Our client is seeking an SDR / Outbound Outreach Specialist to build a pipeline by identifying, prospecting, and qualifying potential customers. This role is focused on outbound activities — researching accounts, personalizing outreach, engaging prospects through multiple channels, and booking qualified meetings for account executives. An SDR is often the first human interaction a prospect has with a company, making the role critical to both revenue growth and brand perception.

Responsibilities:

Prospecting & Research:

• Use LinkedIn Sales Navigator, ZoomInfo, Apollo, Crunchbase, or similar tools to build lead lists.
• Research accounts and contacts to identify decision-makers and tailor outreach by industry, persona, and use case.

Outbound Outreach:

• Execute 60–100 daily touchpoints across email, phone, LinkedIn, and video messages.
• Write and personalize outbound emails using tools like Outreach.io, SalesLoft, HubSpot Sequences, or Apollo.
• Conduct 30–40 cold calls per day with clear scripts and objection-handling frameworks.

Campaign Management:

• Build and test multi-step cadences (5–10 touchpoints over 10–15 days).
• A/B test subject lines, CTAs, and call scripts for effectiveness.
• Track and optimize reply rates, conversion rates, and booked meetings.

CRM & Data Management:

• Log all activities in Salesforce, HubSpot, or Zoho.
• Update lead and account records with accurate notes, stages, and outcomes.
• Maintain pipeline hygiene by closing out stale leads and refreshing lists.

Collaboration:

• Work with Account Executives to hand off qualified opportunities.
• Align with marketing on lead quality, messaging, and campaign feedback.
• Share insights from conversations to inform product and market strategy.

What Makes You a Perfect Fit:

• Resilient and motivated by goals and KPIs.
• Strong communicator — persuasive, concise, and professional across phone, email, and LinkedIn.
• Curious researcher who tailors outreach based on industry and persona.
• Process-driven yet adaptable — able to test, learn, and iterate quickly.

Required Experience & Skills (Minimum):

• 1–2 years in SDR, BDR, or outbound lead generation roles.
• Proficiency with at least one sales engagement platform (Outreach.io, SalesLoft, HubSpot, Apollo).
• Experience making cold calls and managing outbound campaigns.
• Familiarity with CRM systems (Salesforce, HubSpot, Zoho).

Ideal Experience & Skills:

• 2–4 years outbound SDR experience with consistent quota attainment.
• Knowledge of B2B SaaS, marketing services, or professional services sales cycles.
• Familiarity with sales methodologies (SPIN, MEDDIC, Challenger, Sandler).
• Experience generating pipeline for enterprise or mid-market accounts.

What Does a Typical Day Look Like?

An SDR’s day revolves around building pipeline through consistent, targeted outbound outreach. You will:

• Research and build lead lists in the morning, ensuring you have accurate contacts and context for outreach.
• Launch multi-channel campaigns — sending emails, making cold calls, and connecting on LinkedIn.
• Personalize messaging based on prospect industry, pain points, and persona.
• Track metrics and refine outreach by monitoring open rates, reply rates, and booked meetings.
• Update CRM records to keep data clean and opportunities moving through the funnel.
• Collaborate with sales and marketing to ensure prospects are properly qualified and handoffs are smooth.
• In essence: you are the engine that fills the pipeline, ensuring sales teams always have qualified opportunities to pursue.

Key Metrics for Success (KPIs):

• 60–100 outbound touchpoints daily (email, phone, LinkedIn).
• 15–20 meaningful conversations per week.
• 8–12 qualified meetings booked per month (or target set by client).
• CRM hygiene: 100% of activities logged accurately.
• Consistent improvement in conversion metrics (open/reply rates, SQL conversion).

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• Join a growing entrepreneurial business as their Executive Marketing Coordinator and provide hands-on operational support across marketing, content, and administrative functions. This is a structured execution-focused role perfect for someone who thrives in organized environments and takes ownership of day-to-day operations.

What You'll Do:

•  Support day-to-day executive operations including calendar management and project coordination
•  Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and community platforms
•  Manage social media engagement, direct messaging, and community interaction with performance tracking
•  Build and manage email workflows using GoHighLevel for outreach campaigns and follow-ups
•  Edit and produce short-form video content and graphics aligned with brand messaging
•  Organize digital program materials, track member progress, and support participant communication
•  Conduct research to build Ideal Client Profiles and prospect lists for lead generation
•  Maintain clean CRM records, accurate pipeline tracking, and organized documentation
•  Handle inbox management, prioritize urgent matters, and ensure structured file organization
•  Assist with minor website updates, advertising campaign setup, and technical platform support

What You Bring:

•  Proven experience in executive assistance, marketing coordination, or digital operations support
•  Experience supporting founders, coaches, or entrepreneurial businesses (preferred)
•  High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
•  Experience with GoHighLevel CRM or similar marketing automation platforms
•  Proficiency in Canva and video editing tools (Veed, OpusClips, or similar)
•  Strong understanding of LinkedIn, Facebook, and Instagram management
•  Excellent written English communication skills with attention to detail
•  Highly organized with strong multitasking ability in fast-moving environments
•  Self-motivated and capable of working independently with minimal supervision
•  High execution discipline and ability to follow through consistently

Key Success Metrics:

•  Consistent and timely social media content execution
•  Clean, organized, and up-to-date CRM and email workflows
•  High engagement and responsive community management
•  Zero missed follow-ups in lead or participant communication
•  Well-organized program materials and digital assets
   

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About the Role

• We are looking for a Marketing Account Manager to manage client relationships and oversee the execution of marketing initiatives for a portfolio of high-level clients.
• In this role, you will act as the primary point of contact for clients, ensuring clear communication, organized workflows, and successful execution of marketing campaigns. You will work closely with leadership while coordinating tasks across different marketing activities including email marketing, website updates, SEO support, and performance reporting.
• The ideal candidate is organized, proactive, and comfortable communicating with executive-level clients, with strong attention to detail and experience managing marketing projects from start to finish.

Responsibilities
Client Relationship Management

• Serve as the main point of contact for client accounts.
• Manage communication across multiple channels including email, Slack, WhatsApp, and video calls.
• Lead regular client meetings to discuss progress, gather feedback, and align on priorities.
• Maintain strong relationships with clients and ensure they feel informed and supported.

Marketing Campaign Execution

• Build and manage email marketing campaigns using Mailchimp.
• Write and edit email copy, manage audience lists, and schedule campaigns.
• Monitor campaign performance and report results to clients.

Website & Content Management

• Make updates and manage content on WordPress or other CMS platforms.
• Ensure websites remain updated, accurate, and aligned with marketing initiatives.

SEO Support

• Conduct basic SEO research and audits using tools such as Ahrefs or Semrush.
• Support keyword research and track performance improvements.

Reporting & Performance Tracking

• Analyze campaign performance using Google Analytics (GA4).
• Translate marketing data into clear reports and insights for clients.

Workflow & Project Coordination

• Work closely with leadership to understand client expectations and priorities.
• Convert client feedback into clear action steps and track progress.
• Ensure all accounts remain organized and tasks are completed on time.

AI & Productivity Tools

• Use AI tools such as ChatGPT or Claude to support research, content creation, and workflow efficiency.

Required Experience & Skills

• 3+ years of experience in marketing account management or client-facing marketing roles.
• Experience working in a marketing agency or client-service environment.
• Strong written and verbal English communication skills.
• Experience managing marketing tools such as Mailchimp, WordPress, Ahrefs or Semrush, and Google Analytics (GA4).
• Strong attention to detail, organization, and ability to manage multiple projects.
• Experience working with executive-level or high-profile clients is preferred.
• Comfortable using collaboration tools such as Google Workspace, Slack, and messaging platforms.

Nice to Have

• Experience with marketing platforms such as HubSpot or Klaviyo.
• Basic design skills using tools such as Canva or Adobe Express.
• Familiarity with paid advertising platforms such as Google Ads or Meta Ads.

What Makes You a Great Fit

• Strong relationship-building and communication skills.
• Highly organized with strong attention to detail.
• Comfortable working independently in a remote environment.
• Proactive and solution-oriented when solving problems.
• Able to manage multiple clients and projects simultaneously.

What a Typical Day Looks Like

In this role, your day may include:

• Communicating with clients and responding to requests.
• Hosting or preparing for client meetings.
• Managing email marketing campaigns.
• Updating website content on WordPress.
• Reviewing SEO performance and conducting research.
• Preparing campaign reports using analytics data.
• Coordinating tasks and ensuring client deliverables are completed on time.

Key Metrics for Success (KPIs)

• Client satisfaction and relationship quality.
• Timely completion of marketing tasks and campaigns.
• Email campaign performance and engagement rates.
• Accuracy and organization of account management processes.
• Quality of reporting and insights provided to clients.