Fresh Openings at The South African Weather Service (SAWS)

Job Summary: 
Advising on legal matters relevant to SAWS, including but not limited to the drafting, negotiating and reviewing of contracts and Service Level Agreements, drafting of legal opinions, briefing Attorneys, Consultation with Attorneys and representing the entity at the Commission for Conciliation and Arbitration (CCMA) and any other Tribunal, as and when required to do so. Attending Court and assisting the organisation with Criminal matters. 

Key Performance Areas: 
Contract Management and Review of Legal Documents and Policies 

• Is responsible for the drafting of all contracts, Service Level Agreements (SLAs) 
• Professional negotiation or vetting of contracts and SLAs and requirements to safeguard the rights and interests of SAWS. 
  • Assess and discuss the risk impacts of specific terms 
  • Negotiate the merits of specific clauses and changes to the agreements/contracts with customers, suppliers, and sub-contractors 
• Review and sign-off on all company policies to ensure compliance with applicable legislation. 
• Maintain an updated record of all SAWS contract drafted, negotiated, reviewed, interpreted and vetted by the Legal Unit. 
• Safeguarding of the SAWS contracts and other legal records 

Litigation

• Pro-active management of legal action/litigation in a timely manner in the best interests of SAWS with due regard to costs and the reputation of the organisations 
• In complex matters or where representation in court is required, brief the external legal advisors, and ensure that the scope and Terms of Reference are clearly articulated. 
• Attend Court and any other Tribunal when required to do so. 

Dispute

• Manage the dispute resolutions in accordance with the SAWS policies and the legislative framework. 
• Attend to Court and where necessary, represent the employer at various dispute resolution mechanisms, e.g., the CCMA and participate in the Bargaining Forum when required with the aim of managing the SAWS Interests. 

Stakeholder Management 

• Provide adequate advice, quality opinions, proper support to internal stakeholders in a timely manner to minimize any actual or potential risk for SAWS. 
• Keep abreast of changes in legislation to guide and educate internal stakeholders on the implications of the changes in legislations for SAWS. 
• Serve on relevant bodies and structures when required. 

People Management 

• Lead and manage the day-to-day activities of the Legal team and maintain a motivated team that delivers on the SAWS mandate within the allocated resources. 
• Ensure that the Legal team is trained and up to date with the relevant piece’s legislations. 
• Ensure skills transfer and the development of the team members and that they have the personal development plans where applicable. 

Required Minimum Education/Training: 

• An LLB 
• Admitted Attorney or Advocate 
• CCMA Commissioners Course will be an advantage. 

Required Minimum Work Experience: 

• At least 8 years of post-admission experience. 
• Experience in Case Management and Litigation 
• Experience in conducting legal research and documents and present findings to a diverse audience. 
• A good professional record and reputation of providing good legal advice at the highest organisational levels, including legal support/advise to the Board and Board Committees 
• Good planning and organisation skills and a proven ability to delicately solve sensitive matters. 

Technical and Behavioural Competencies Required 

• Drafting of legal documents 
• Sound knowledge of risk management 
• Litigation, arbitration, and mediation processes 
• Maintaining confidentiality 
• Organisational skills 
• Ability to prioritize matters and accommodate relevant turnaround times. 

Record Reference: HCM-ADVERT- WS03/012024

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Job Summary: 
To provide professional and efficient administrative support to the Chief Executive Officer, secretariat support to the Executive and Management Committees, coordinate preparatory activities for Board meetings, oversee the administrative processes in the CEOs Office inclusive of budget administration, procurement, asset management and records management. 
The incumbent of this role is further responsible for maintaining the CEOs diary, arranging international and domestic travel, serving as focal contact point for the CEO and is responsible for ad hoc activities as they may arise in the CEOs office inclusive of part-taking in audits and assisting other departments as required. 

Key Performance Areas: 
Administrative Support to the CEO 

• Manages the Executive’s diary and schedules meetings in line with the CEO’S availability. 
• Manage the office in the absence of the Executive 
• Deal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division 
• Provide proper and timeous customer and stakeholder feedback. 
• Coordinate performance management for CEOs direct reports. 
• Coordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders. 

Meeting Coordination and Hosting Secretarial support to Executive and Management Committees 

• Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings 
• Drafts meeting agendas and ensures the timeous distribution of meeting packs 
• Preparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly 
• Accurate minute-taking and timeous distribution of the minutes and matters arising from meetings 
• Keeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines 
• Organising the requisite refreshments/catering for meetings, where necessary. 

Office Support 

• Managing the CEO’s inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders 
• Co-ordinate all correspondence to be submitted to and from the office of the CEO. 
• Answering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning 
• Accurate record keeping and filing of all documents 
• Ensuring that classified and confidential documents are kept safely 
• Typing and quality control of official correspondence, including letters, memorandums, power point presentations and general correspondence for internal and external purposes 
• Coordinates logistical arrangements for the Executive in line with procurement processes 
• Develops a database of contacts and updates same regularly to ensure current information
• Management of payments from the office including creation of requisitions and budgeting 
• Professional reception of the executive’s visitors and all ancillary arrangements. 
• Ad hoc duties and assignments as required by the Chief Executive Officer. 

Travel Arrangements 

• Manage the CEO’s (or any other team members) international and domestic travelling arrangements, including – passport application, flights, accommodation, car hire/shuttle services, itinerary and where applicable visa applications, and so forth. 
• Assist with the processing and submission of travel claims upon the Executive’s return. 
• Administer subsistence and travelling claims for the CEO. 

Stakeholder Management 

• Act as the point of contact among executives, employees, clients, and other external partners 
• Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth. 

Minimum Requirements and Attributes: 

• A relevant Administration or Secretarial qualification. 
• At least 5 years of relevant experience in an executive support role. 
• Understanding of corporate governance 
• Knowledge and experience related to Board submissions 

Record Reference: HCM-ADVERT- PA-TO- CEO
 

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Job summary:
Observation:

• Perform routine weather observation duties that include: -
• Visual weather observation and compile routine reports,
• Providing special reports for changes in weather.
• Providing observation reports timeously as per schedule or as per the timeliness of the client’s requests
• Downloading of remote observation station data
• Collection and quality control of manual rainfall station
• Quality control of AWS and ARS data and transmission thereof tcentral data base
• Perform routine and adhoc maintenance of SAWS Observations infrastructure

Internal and External Customer Relations:

• Liaise with clients as per office plan.
• Represent SAWS at Stakeholder meetings as per plan.

Total Quality Management

• Apply prevention and corrective action procedures on all findings related tweather observation.
• Promote a quality culture amongst the staff within the office.
• Promote the SAWS Quality Policy and intergrade it intthe day-to-day activities of the office
• Provide assistance during audits of the regional office as required.
• Perform regular inspections tensure all work done is according tdocumented requirements.
• Ensure that the work environment complies with legislative requirements relations ton OHS.

Minimum Requirements and Attributes:

• A Grade 12 Certificate with Maths and Science.
• Weather Observers certificate.
• Ability tobtain a competent Aviation Meteorological Observation (AMO) certificate within 6 months of employment.
• Ability tread, analyse and interpret written request for weather data and information.
• Knowledge of international standards such as WMand ICAO. Advanced knowledge of observation tools.
• A valid code 08 driver’s license or be in a position tobtain a valid driver’s license within 3 months of employment