Job Openings at Communicare NPC

Job description

PURPOSE:

Provide a key function in the implementation of technology solutions and analysis of data; determining requirements of business projects, mapping these and liaising effectively with all stakeholders, in order to consistently and continuously improve operations and executive decision-making.

KEY PERFORMANCE AREAS AND INDICATORS (include but not limited to):

• Business Process Mapping and Change Management
• Design, document and implement improved business processes based on requirements
• Conduct internal needs analysis with colleagues to understand the needs of departments and the organisation as a whole
• Work with external stakeholders to understand and investigate potential solutions
• Identify the processes and information technology required to effect solutions
• Conduct cost/benefit analysis
• Communicate new solutions and any changes across departments
• Keep documented business processes up to date and effecting changes where necessary.
• Support employees in making required changes.
• Re-evaluate the adopting and efficiency of implemented business processes.
• Troubleshoot design and developed process to ensure that systems are effective
• Data Analysis and Modelling
• Track the data transformation from one system to another, mapping the changes, and presenting the data
• Interrogate data source systems and create data sets/models as needed.
• Use data modelling practices to analyse findings and create suggestions for strategic and operational improvements and changes
• Analyze data and trends to inform potential future business improvements.
• Reporting requirements
• Work with various levels of management and staff to develop reports and analytics to inform strategic decision-making.

QUALIFICATIONS AND ABILITIES / SKILLS:

• A tertiary qualification in a relevant field at an accredited institution is advantageous. (Information- or Computer Science, Mathematics, Statistics etc
• Experience in business process mapping
• Experience in data modelling and analytics
• Programming exposure in SQL, Microsoft, Power BI and DAX
• Inquisitive personality with extensive problem solving skills
• Ability to engage with people; both individually and in a group
• Process Modelling
• Affinity towards data
• Strive for continuous improvement

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Job description

PURPOSE:

To manage the output of the financial accounting function by maintaining the internal control environment and ensuring compliance with statutory and International Financial Reporting Standards’ requirements.

KEY PERFORMANCE AREAS AND ACTIVITIES (include but not limited to):

• Accounts receivable, accounts payable and utilities management
• Fixed Assets
• Cash Management
• Audit
  • Reporting
  • Budgets and Forecasts
  • Statutory/Taxation
  • People Management
  • System Administration
• General Duties
  • Accounts receivable, accounts payable and utilities management
  • Manage the outputs of the accounts payable, receivable and utilities management functions
  • Maintain internal controls related to these functions
  • Attend to monthly general ledger close as per financial timetable
• Fixed Assets
  • Monthly update of fixed assets registers for additions and disposals
  • On an annual basis complete a fixed asset verification and valuation process of all fixed assets
  • Cash Management
  • Proactively monitor cash flow and prepare reliable forecasts
  • Invest excess funds in terms of Board mandate at best rates and ensure availability of funds on a forward looking cash basis
• Audit
  • Year-end closure and audit file preparation
  • Co-ordinate and supervise internal and external audit reviews
  • Annual Financial Statement preparation in terms of IFRS
• Reporting
  • Manage and improve speed of monthly and quarterly close by automating business processes
  • Manage and document finance processes
  • Prepare weekly and monthly reports as relates to the financial accounting division
  • Budgets and Forecasts
  • Assist divisions with the compilation and preparation of their budgets and forecasts
• Statutory/Taxation
  • Ensure that general ledger transactions are recorded in ERP system in line with SA Income Tax Act and VAT Act requirements
  • Prepare annual tax computation and related supporting schedules
  • Preparation and submission of monthly VAT recon and return
• People Management
  • Performance expectations agreed with all subordinate employees
  • Performance formally reviewed twice per annum
  • Skills development needs identified and training arranged
  • Development plans in place for employees not achieving performance expectations
• System Administration
  • Attend to administration of electronic procurement, budgeting and ERP systems (including ancillary electronic systems)
  • Design and prepare KPI reports to measure system efficiency and output.
  • Maintain and continuously improve business processes related to systems

General duties

• Review organisation policies as they relate to the finance department and motivate any amendments if necessary.
• Review internal processes and suggest improvements which would assist the department/organisation in being more efficient/effective.
• Assist with special projects, cost control initiatives and monitoring of organisation performance
• Ad hoc duties as required

QUALIFICATIONS AND ABILITIES / SKILLS:

• Matric, with a Bachelor’s degree (BComm) from three-year College or University
• 3 – 5 years’ relevant post articles working experience in similar role
• Completed SAICA articles / CA(SA)
• Knowledge and understanding of the South African Income Tax Act and International Financial Reporting Standards
• Skilled in using MS Excel (Advanced), MS Office (Intermediate)
• MDA, Fraxion, IDU, PowerPivot, PowerBI Experience (Advantageous)
• High numerical and reasoning skills
• Intermediate language skills

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Job description

PURPOSE:

Provide personal, administrative and secretarial assistance to the executive.

KEY PERFORMANCE AREAS AND ACTIVITIES (include but not limited to):

• Secretarial Duties
• Administration
• Logistical Arrangements
• Personal Assistance
• Secretarial Duties
• Attend to incoming calls and taking messages if necessary
• Receive visitors and handle logistics
• Screen incoming calls and correspondence and respond independently when possible
• Attend to internal and external correspondence
• Attend to faxing and copying of documents
• Maintain the executive’s calendar and independently schedule appointments
• Coordinate, arrange and confirm meetings and conference calls
• Arrange and coordinate events, meetings, conferences and associated facilities by arranging for facilities and catering, meeting setup, issuing information, supporting documents or invitations, coordinate speakers, where relevant.
• Administration
• Assist with preparation of budgets, processing payments and monitoring budget expenditures
• Review and prepare requests for payment and purchase orders
• Provide a supporting role in the management of the department’s support budget and items.
• Conduct research and assemble and summarise information from a variety of sources for special projects and preparing reports
• Coordinate tender processes where required
• Attend Board committee, and other meetings (as required)
• Taking Minutes as directed
• Review, proofread, edit and produce committee agendas and reports for executive
• Maintain records for Board committee agendas and reports
• Provide information to managers on pending board matters requiring their input, including budget and financial reports
• Follow up and track relevant action items for the relevant executive
• File confidential correspondence and maintain relevant departmental business filing of correspondence and documentation and records.
• Prepare records such as agenda, notices, minutes and resolutions for corporate meetings.
• Implement and maintain an effective query and complaints response, handling and resolution system
• Prepare worksheets, tables and computations and maintain databases for a variety of purposes
• Type a range of documents according to required standards
• Purchase various departmental office supplies
• Perform special project assignments as directed and assist other admin support staff members as available and approved by executive
• Keep abreast of relevant industry updates (departmental-related websites) and advise executive accordingly
• Analyse complex and sensitive problems and situations, evaluating alternatives and making appropriate recommendations
• Liaise with internal/external parties on behalf of executive, as required
• Perform adhoc duties per the executive’s request.
• Logistical Arrangements
• Arrange travel for executive and managers including itineraries, where necessary
• Compile documents for travel-related meetings
• Assist with arranging team building events
• Personal Assistance
• Provide support to executive as Personal Assistant
• Attend to administration of electronic procurement, budgeting and ERP systems (including ancillary electronic systems)
• Design and prepare KPI reports to measure system efficiency and output.
• Maintain and continuously improve business processes related to systems

QUALIFICATIONS AND ABILITIES / SKILLS:

• Matric, with a relevant Administration / Personal Assistant qualification
• 3 – 5 years’ experience as a PA supporting executives and/or complex operations
• Expertise within Finance / Financial services / accounting / risk management and/or corporate governance
• Database management and scheduling
• Skilled in using MS Office with Fraxion as an advantage
• High language and reasoning skills
• Basic numerical skills