Job Opportunities at Armscor

QUALIFICATIONS AND EXPERIENCE:

• CIPS membership will be an added advantage. 
• 3 – 4 years’ relevant work experience in supply chain function with specific experience in procurement.

 KEY RESPONSIBILITIES BUT NOT LIMITED TO:

• Communicate with internal customers to ensure clear understanding of their needs and technical specifications including level of urgency as well as keep them updated on a regular basis on the progress of their requirements.
• Prepare, review and finalize the draft RFQ and related documents.
• Advertise/issue RFQ’s on relevant platforms.
• Arrange the bidders briefing, writing minutes of the meeting and distribute them to bidders as and when required.
• Handle correspondence with potential bidders and the project managers.
• Negotiate with suppliers as and when necessary. 
• Place orders with the successful bidder.
• Resolve issues related to supplier performance against the order.
• Follow up and undertake control actions during the contract period.

 KNOWLEDGE & FUNCTIONAL SKILLS:

• Sound knowledge of Public Sector Supply Management.
• Knowledge of Preferential Procurement guidelines.
• Knowledge of PFMA.

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QUALIFICATIONS AND EXPERIENCE:

• B-Degree (Procurement / Supply Chain Management) or equivalent.
• CIPS membership will be an added advantage.
• 6 years working experience in SCM environment of which three years must be in the Bid administration office. 
• Knowledge of prescripts and public procurement.

 KEY RESPONSIBILITIES BUT NOT LIMITED TO:

• Review bid closing dates and ensure enough time is given to the market based on the complexity of the requirements and other factors such statutory requirements. 
• Review RFx (RFB, RFQ, RFP, etc) documents to ensure that the latest and relevant templates are used. 
• Vet RFx documents and advert and ensure that bids are advertised on all applicable platforms such as Armscor Tender Bulletin, National Treasury e-Portal, CIDB, etc. 
• Process single source and sole source RFx documents to identified suppliers. 
• Issue RFx documents to prospective bidders on request and record the details in the bids/RFQ issue register. 
• Ensure that all queries from bidders including drafting clarification to their queries and co-ordinate issuing of clarification to technical enquires are attended to.
• Managing the bid receipt office and check correctness of bids processing. 

 KNOWLEDGE & FUNCTIONAL SKILLS:

• Basic knowledge of Preferential Procurement guidelines.
• Basic knowledge of PFMA.
• Basic knowledge of preferential procurement principles.

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QUALIFICATIONS AND EXPERIENCE:

• B-Degree (Procurement / Supply Chain Management) or equivalent.
• CIPS membership will be an added advantage.
• 4 – 6 years’ relevant work experience in supply chain function with specific experience in procurement.

 KEY RESPONSIBILITIES BUT NOT LIMITED TO:

• Develop and maintain professional and co-operative relationships with both internal and external stakeholders to ensure the optimum delivery of goods and services with due consideration for time, cost quantity and quality
• Analysing requisitions to determine appropriate procurement method
• Communicate with internal customers to ensure clear understanding of their needs, including level of urgency as well as keep them updated on a regular basis on the progress of their requirements
• Review specifications/requirements
• Obtain quotations and clear any uncertainties
• Evaluate and negotiate with preferred suppliers
• Place orders and manage the associated administration
• Expedite orders with suppliers to meet deadlines
• Complete report for transactions actioned
• Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory and timeous manner
• Provide sourcing support on pre-determined commodities.
• Conduct and support the Category Managers with sourcing events.

 KNOWLEDGE & FUNCTIONAL SKILLS:

• Sound knowledge of Public Sector Supply Management.
• Knowledge of Preferential Procurement guidelines.
• Knowledge of PFMA.

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QUALIFICATIONS AND EXPERIENCE:

• Grade 12.
• National Diploma in Administration / SCM or equivalent.
• CIPS membership will be an added advantage.
• 3 – 5 years’ administrative experience in SCM or Company Secretary Environment.
• Knowledge on SCM regulations and policies.

 KEY RESPONSIBILITIES BUT NOT LIMITED TO:

• Produce weekly decisions, minutes, agendas, distribution schedules and declaration of interest forms for all adjudication committees within the set times for each committee.
• Update bid status on the bid registers in line with the decisions of the Committees immediately after approved decisions.
• Register submissions that are approved as late submissions for each bid adjudication committee and submit the information to the Manager: Reporting on a monthly basis.
• Update the templates for all bid committees as and when required.
• Attend and respond to SCM Compliance matters that are related to the bid committees.
• Confirm the completeness of RFB in line checklist after it has been received for publication.
• Ensure proper recording of received bids and upload on the e-Tender portal. 
• Follow up with bids in progress in order to speed up the turnaround time and to ensure that the validity period does not lapse.

 KNOWLEDGE & FUNCTIONAL SKILLS:

• Knowledge of office administration.
• Ability to plan and organize work using own initiative. 
• Knowledge of the procurement administration function.