Job Vacancies at Department of Higher Education and Training

REQUIREMENTS :

• Grade 12 certificate or equivalent. An appropriate Diploma / Bachelor’s Degree in Business Management or Administration, Project Management, Marketing or equivalent qualification. 
• 3-5 years’ work experience in a Project Management or Business Development environment of which three years should be at supervisory level. 

DUTIES :

• Facilitate the management of partnerships. Ensure compliance with partnership processes and guidelines. Establish and maintain a database of key related industries / professional bodies and access regular input from these representatives. Manage and participate in key customer stakeholder interactions (SETAs, community forums, business and all spheres of government departments).
• Participate in SETA related curriculum initiatives. Identify and establish partnerships for programmatic support (e.g. equipment, staff and student bursaries, interns, site visits, etc). Identify and exploit opportunities for generation of funding and income for the College. Identify appropriate partner(s) for collaboration in pursuit of the College’s strategic objectives.
• Coordinate the submission of proposals for funding and/or donations. Develop proposals for partnering on specific practical opportunities aligned with the core business of the College.
• Maintain and update schedule of local government projects and opportunities. Conduct research for college projects. Facilitate and maintain student work placement and work integrated learning.
• Manage all human, financial and other resources of the unit. Manage performance, conduct and discipline of employees. Ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively. Compile and submit reports to management, college council and all other interested parties. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised three (3) year National Diploma (NQF level 6) in Business Administration, Public Management / Administration, Information Management, Computing or equivalent qualification.
• 3-5 years working experience in Information Technology, administration department, management information systems, information and data processing or any relevant knowledge. Valid drivers license.

DUTIES :

• Manage the administration of the overall student registration. Develop, review and monitor the implementation of policies and procedure in relation to student registration, admission, scheduling and records. Provide workshops on the implementation of policies and procedure in relation to student registration, admission, scheduling and records.
• Manage student registration and ensure proper procedures are followed. Develop and review registration documents for accuracy. Manage the database for new graduates and alumni. Ensure provisioning of pre-entry support services to student during the registration process in relation to (financial aid, bursaries, student accommodation).
• Provide guidance and testing of students, with regard to choice of and placement within programmes. Maintain and update database of students enrolled within programmes. Ensure that student orientations are conducted. Ensure that students’ information is captured accurately on Information Technology System (ITS). Set up the management information system in readiness for enrolment and support other processes.
• Control the quality of captured data and report if there are errors. Maintain the college TVET MIS system. Manage student data. Use various tools, extract data to facilitate statistical reporting. Interact with service provider regarding upgrades and request for assistance.
• Maintain data and compile statistical reports on staff as well as student registration and academic performance. Maintain, capture and validate inputs captured on student and other related systems. Set up the student system for registration of students and ensure creditability and reliability. Management of human, physical and financial resources. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised three (3) year National Diploma (NQF level 6) / Bachelor’s Degree in Information Management / Data Management or equivalent qualification.
• 3-5 years working experience in Data Management / TVETMIS environment or any relevant knowledge. Computer literate and competent in Word/Excel/PowerPoint/Outlook/Teams. Good verbal and written communication skills. Presentation and report writing skills. A valid driver’s licence.

DUTIES :

• Ensure proper management of TVETMIS as well as the capturing and extraction of College data. Perform validation of data on a regular basis. Set up the system in readiness for enrolment and support other business processes. Control the quality of captured data and report if there are errors.
• Maintain the college TVETMIS. Manage student and staff data. Use various tools and extract data to facilitate statistical reporting. Interact with the service provider regarding upgrades and request for assistance.
• Capture all the approved enrolments / registrations and assessments on the system by the predetermined time. Ensure the compilation and submission of reports. Provide statistical information weekly, monthly, quarterly etc. Ensure the compilation, monitoring of academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET. Compile monthly, quarterly and annual reports as requested. E
• nsure the maintenance and capturing of inputs captured on COLTECH system and other related systems. Set up the student system for registration of students and ensure creditability and reliability. Monitor the capturing, quality control, validation, run procedure, create file and ensure that entries are submitted on time.
• Ensure efficient and effective administration of all academic related student system administration for programmes, course and qualification. Oversee the load general system, student programmes, lecturing timetables, assessment marks, class groups, census dates and academic qualifications curriculum. Maintain calculation criteria as per guidelines from Head Office.
• Ensure that MIS licenses are renewed before expiry dates. Ensure the effective and efficient maintenance of the TVETMIS. Management of human, physical and financial resources. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. An appropriate three (3) year Diploma / Bachelor’s Degree in Accounting / Financial Management or equivalent qualification.
• 3-5 years’ experience in the financial and / or management accounting environment. 

DUTIES :

• Coordinate, review, analyse and quality assure the financial supporting information for planning purposes. Coordinate and review the necessary financial supporting documents required for the strategic and annual performance planning process.
• Analyse and quality assure the relevant financial information required in the evaluation and development of business and project plans. Check and verify the supporting information for various financial planning processes. Coordinate, review, analyse and quality assure the budget preparation process. Develop templates for the collection of budget information from line functionaries
• . Align budget statements with the annual performance plan, strategic plan and national spending priorities. Analyse and interpret the requirements for the monthly cash flow and adjusted cash flow as prescribed and recommend corrective action where required.
• Undertake the planning and supervise the preparation and consultation process in the implementation of the estimates for adjustments. Assess where shifting of funds / virements is required and possible by reviewing expenditure against budget and make recommendations. Supervise the recording of adjustments and provide feedback to the relevant components. Provide information for the preparation of the annual financial statements.
• Ensure that all shifts / virements are included in the adjusted budget. Analyse requests for roll overs and make recommendations in compliance with prescripts (including funds committed but not spent). Administer college revenue and receivables for student accounts. Provide internal control over revenue, receivables and expenditure. Improve cash flow through accelerated debt collection strategies. Handle and resolve campuses’ queries on student accounts.
• Assist with the implementation of debt management policies. Supervise the collection of revenue from debtors. Compile ad-hoc financial reports. Ensure that accurate and valid tuition fees are loaded on MIS system. Monitor student fees on student statement for accuracy. Provide accurate financial and management reports on all projects undertaken by the college. Supervise staff in the unit. 

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REQUIREMENTS :

• Grade 12 certificate. Recognised three (03) year Bachelor’s Degree / National Diploma in Information Technology (IT) (NQF 6) or equivalent. ITIL V3/4 Foundation or COBIT 5. Software, Hardware and Network experience.
• HCIA-DATA COM, HCIA STORAGE, MCSE, CCNA will serve as advantage. Minimum of 3 years in IT support environment. A valid driver’s license. 

DUTIES :

• Ensure management of service desk and desktop support services. Ensure installation, maintenance, support of telephone systems and network infrastructure. Oversee the provision of technical support of the configuration, installation, repair and replacement of computers/laptops, printers and telephones.
• Ensure management and configuration of active directory, DHCP and WI-FI servers. Ensure the rendering of IT information management services.
• Plan, develop and improve computer based information systems, server administration, security of all technology and network configurations. Perform system backups. Support, maintain and repair ICT assets (hardware and software).
• Compile and submit reports to the IT Assistant Director. Ensure liaison with the service provider in terms of upgrading of software licences and related procurement. Facilitate ICT training.
• Support IT related projects and any related task as maybe required. Supervise IT Technicians, Financial and other resources of the unit. Ensure completion of Performance Agreements by IT Technicians. Support and monitor the performance of IT Technicians.

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REQUIREMENTS :

• Recognised National Diploma in Public Administration /Business Management / Office Management (NQF Level 6) or equivalent qualification.
• 3-5 years in Public Administration environment. Valid driver’s license (except for persons with disabilities)

DUTIES :

• Provide administrative coordination and support in the regional office Draft all letters, submissions and memorandums. Preparing supporting documents for meetings, receiving and distribution of stationery to the relevant officials. Receive and consolidate monthly reports. Assist in co-ordinate of college inputs for annual, quarterly, monthly reports, and cash flow statements. Assisting in the establishment and implementation of effective records and document management systems in the office of the Principal.
• Assist in providing secretariat support to College Council, Council Committees, Academic Board and other external stakeholders. Coordinate all logistical arrangements for travelling and meetings etc. Processing of claims for travelling and meetings etc. Arrange all meetings, proceedings and activities of the above structures. Compile agenda, minutes, reports and other records of the above structures.
• Distribution of relevant documents for meetings of above structures. Assist in keeping a register of resolutions and supporting all relevant Council Members/Managers/Officials through continuous correspondence to remind them of what needs to be done. Safekeeping of approved minutes are signed off and safely kept.
• Assist in drafting all presentation, speeches, reports of the Principal and Council Committees related to meetings of above structures. Assist in the provision of strategic management, monitoring and evaluation services. Assist in coordinating operational and strategic planning process. Assist in coordinate and compile strategic and operational plans.
• Assist in facilitating the development and implementation of service delivery improvement plans and initiatives. Assist in coordinating and compiling institutional performance and strategic reports. Assist in conducting an assessment on college effectiveness and efficiency in supporting the attainment of service delivery objectives. Perform any other duty related to the post. 

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REQUIREMENTS :

• Grade 12. An appropriate Bachelor’s Degree / National Diploma (NQF Level 6) in Information Technology or equivalent qualification. ITIL V3/4 Foundation and Knowledge of ITS System or any MIS system.
• A minimum of one (1) to two (2) years’ work experience in the Information and Communication Technology (ICT) field as an IT Technician. 

DUTIES :

• Configuration and maintenance of desktops, notebooks (including Apple Mac) and mobile devices (iPad and tablets). Installing and upgrading applications (e.g) Microsoft Office 365, Adobe Reader, etc).
• Creation of user accounts on Active Directory and email accounts (using O365, Adobe Reader, etc.). Connect users both network and local printers. Ensure network availability for all ICT infrastructures. Add computers to the domain. Installation and updating of antivirus software. Upgrading of operating systems. Liaise with external vendors and service providers.
• Analyse and resolve user technical problems. Receive and prioritise end user support calls and request. Troubleshooting less complex problems with remote and local users online, telephonically and/or by visiting user sites to analyse, diagnose and resolve application and operating system related problems.
• Update the IT asset register. Maintain records of licenses permitting the use of specific software. Perform system backups. Implement appropriate security measures to safeguard data and restricted access appropriately. 

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CENTRE :

• Central Office (Malutitvet/PlacementCEN001/2025) 
• Corporate Office (Malutitvet/PlacementCORP002/2025) 

REQUIREMENTS :

• National Senior Certificate/Grade 12/ Standard 10/NCV Level 4 3 Years National Diploma/Degree in Management Assistant, Office Management or Business Management. Minimum of 1-year experience in the administration of projects. Valid driver’s license

DUTIES :

• Applying for discretionary grants from various funders on behalf of the College.
• Ensure the orientation and induction of interns and host employers so that they understand the work placement process, the level of support available and are fully equipped to undertake successful work placement. Organise work placements and support students in the work placement process.
• To organise and attend placement visits to monitor the progress of students and deal effectively with any issues/concerns that arise.
• To assist with work placement correspondence and telephone enquiries internally and externally. Implementing student work-readiness programs including resume writing, interview preparation workshops, etc.
• Organizing group networking events for all partners- students, businesses and stakeholders. Maintaining a current database of employers and student placements.
• Writing reports and assisting with internship and experiential program processes and procedures. 

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REQUIREMENTS :

• National Senior Certificate (Grade 12). National Diploma or Degree in Human Resource Management/Development will be an added advantage.
• One (1) to two (2) years relevant experience in Human Resource Management environment.

DUTIES :

• Responsible for Recruitment and Selection processes. Responsible for Appointments and Transfers. Implementation of all Conditions of Service and Employee benefits. Processing all types of Service Terminations. Responsible for personnel and salary administration.
• Administer the implementation of Performance Management Development System, Integrated Quality Management System and assist with coordination of training for staff.
• Administration of Training and Development. Accurate recordkeeping of HR documents. Handling all HR related enquiries. 

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REQUIREMENTS :

• National Senior Certificate (Grade 12). National Diploma or Degree in Office Administration/Management will be an added advantage.
• One (1) to two (2) years relevant experience in Administration. Knowledge of relevant legislation, prescripts, policies and procedures, Basic knowledge of financial Management, Record management of documents. Computer literacy. Experience in Public Service Education and Training (PSET) will be an added advantage. 

DUTIES :

• Provide a clerical support service to the manager. Planning and scheduling of conferences and travelling arrangements.
• Perform general financial-related duties. Contract and document control management. Assist with planning and organising of corporate services events.
• Remains up to date regarding prescripts/ policies and procedures applicable to Corporate Services to ensure efficient and effective support to the manager. 

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REQUIREMENTS :

• Minimum educational qualification: Grade 10, Basic literacy and numeracy skills. Experience in a cleaning environment will be advantageous.

DUTIES :

•  Cleaning of offices, boardroom, kitchen and restrooms. Dusting, sweeping, scrubbing, mopping, vacuuming, cleaning walls and windows.
• Emptying bins, collecting and removing waste papers. Keeping stock of cleaning detergents and utensils.
• Safeguarding of cleaning equipment and requesting cleaning materials. Arranging and preparing refreshments for meetings. Cleaning of restrooms.