Job Vacancies at FASSET

MAIN ACCOUNTABILITIES

• Develop and oversee the implementation of the supply chain management system.
• Manage SCM staff including performance reviews and agreements.
• Ensure effective and efficient processing and reporting of Supply Chain Management.
• Advise accurately on all SCM related matters to the CFO.
• Develop policies and procedures for coordination of supply chain management with other functional areas in line with applicable legislation.
• Establish the bid specification, bid evaluation, and bid adjudication committees, and oversee the proper functioning of the committees including all record keeping and secretariat functions.
• Demand: Manage the Demand Management process in accordance with the supply chain management policy and legislative requirements.
• Demand: Identify and implement the preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives.
• Implement supply chain processes in accordance with legislative prescripts.
• Implement preferential procurement and Broad-Base Economic Empowerment.
• Execute relevant functions as prescribed by the National Treasury.
• Liaise with the Office of the Chief Procurement Officer regarding new practises and authorisations as required.
• Design, develop and implement monitoring and evaluation of compliance in line with OCPO.
• Keep up to date with the latest legislative guidelines and updates.
• Proactive management and timeous monthly reporting of supply chain management activities as well as quarterly report against the procurement plan
• Report to National Treasury in accordance with the legislative guidelines.
• Quarterly report on cost containment measure where applicable
• Strategic monthly and quarterly reports to the CFO
• Maintaining of the deviation, variation, irregular fruitless and wasteful registers.
• Implement proper contract management including accurately maintaining the contract register which includes timeous communication with service providers.
• Develop and maintain irregular, fruitless and wasteful register and ensure proper process on condonation and/or write off.
• Identify and communicate to management the sources of possible risk, threats and loopholes.
• Liaise with Auditors and manage audit process, while ensuring that all recommendations from Auditors are adequately addressed.
• Identify and mitigate financial risks.
• Respond to request for information to auditors within a two-day turnaround time.
• General office administration
• Manage and implement the procurement process of FASSET.
• Cooperate with the finance function on expenditure related issues and ensure budget adherence.
• Develop operational plan for the unit.
• Provide administrative support services to the Bid Specification, Bid Evaluation and Bid
• Adjudication committees and other relevant evaluation and award structures.
• Research, develop and implement strategic procurement practises so that cost saving, and socio-economic objectives are achieved.
• Advise FASSET to participate in transversal contracting.
• Promote stakeholder relations through effective communication mechanisms.
• Contract management.
• Ensure timeous payments of suppliers.
• Manage all SCM Databases (CSD).
• Provide continuous leadership, supervision, training, and development of divisional staff ensuring an effective and motivated team.
• Performs related work as required.
• Perform any other duties as assigned by the CFO and CEO.
• Present bi-annual workshops to FASSET managers and related staff on SCM best practices.
• Ensure knowledge transfer and capacity building of SCM staff.
• Manage the performance of staff assigned to the department.
• Liaise with the HR division in conducting performance appraisals and ensure competency and training gaps are addressed.

REQUIRED QUALIFICATION

Qualification 

• A Degree/B-Tech in Supply Chain Management/Accounting/Finance/Business Management or relevant and equivalent qualification at NQF Level 7
• A Post Graduate Degree is an added advantage.

REQUIRED EXPERIENCE

Essential:

• 7 year’s experience in SCM environment. 5 years in middle management/supervisory level is essential, in an organization implementing PFMA and National Treasury Regulations.

CONTACT DETAILS
Submit your full curriculum vitae (with 3 references), copies of your matric, qualifications including academic records, and copy of ID by no later than 8 November 2024 @16:00 to: [email protected] quoting the reference as the subject line: NB FAS/RECRUITMENT/SCM108.

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MAIN ACCOUNTABILITIES

• Develop and lead corporate legal strategy and all compliance requirements;
• Provide legal advice to all departments and the Board;
• Ensure FASSET complies with relevant laws, standards policies and codes in our organisation and dealing with stakeholders;
• Keep abreast with and appraise FASSET, as well as stakeholders on applicable new laws and standards as well as relevant case laws;
• Undertake legal research;
• Source specialist legal advice when required;
• Prepare legal opinions;
• Identify and assess potential litigation risks within FASSET;
• Manage litigation and explore mechanism to minimize costs to FASSET by inter-alia considering Alternative Dispute Resolutions;
• Consult and give sound instructions to lawyers;
• Draft and review legal documents, including pleadings where necessary;
• Monitor matters on litigation in terms of the protocols governing corporate risk and the minimization thereof;
• Manage Employee Relations litigation matters and agreements;
• Review Human Resources Employment Contracts consistent to the BCEA; 

SUMMARY

• Serve as the primary contact for all HR litigation related matters and provides expert Labour Law support to management;
• Represents FASSET at disciplinary hearings, CCMA, Labour Court and Bargaining Councils etc;
• Negotiate settlement of legal matters and disputes;
• Negotiate cost rates with lawyers to minimise legal costs;
• Manage declarations of interest and other remuneration work within FASSET;
• Manage and address internal and external audit findings;
• Manage all POPIA requirements and compliance;
• Negotiate, draft, review contracts and vet legal documents to ensure that the interests of FASSET are protected;
• Ensure that contracts are drafted in a way to minimise risk exposure to FASSET;
• Manage the contract management section operations;
• Provide updates on the status on contracts to Executive Management Team;
• Manage submissions and reporting of the unit;
• Manage lease agreements and building related legal documents, in conjunction with the facilities department;
• Manage FASSET tip-off notifications in line with policy;
• Coordinate all investigations and provide progress reports;
• Risk identification and formulation of risk mitigation plans;
• Research and monitor legislative changes within the Public Sector;
• Coordinate and implement the unit’s budget;
• Procure goods and services within the unit is accordance with the PFMA and National Treasury Regulations;
• Manage and control expenditure against budget, including causes of deviations;
• Manage compliance to relevant regulatory requirements;
• Manage personnel within the office not limited to, leave, personal development, performance agreements and continuously coach junior staff;
• Maintain effective internal and external stakeholder relationships and address queries;
• Perform any other tasks requested by end user Departments, Executives and the CEO;
• Attend to any other reasonable instructions from Executives and the CEO;
• Provide training to FASSET staff, Board and its committees on relevant laws, codes and standards; 

REQUIRED QUALIFICATION

Qualification

• LLB Degree or relevant and equivalent legal qualification.
• A Post Graduate Qualification is an added advantage;
• Admitted Attorney; (Law Society/Legal Practice Council)

REQUIRED EXPERIENCE

Essential:

• Minimum of 7 experience within the legal office environment of which 3 years must be in a supervisory level;
• Experience in the Public Sector an added advantage;