Job Vacancies at Growthpoint Properties

Job purpose

To provide accounting activities related to the Office Portfolio.

Duties and responsibilities

• Check G/L of each building within the portfolio on a monthly basis and prepare the monthly financials by ensuring the following:
• Monthly contracts and municipal accounts have been paid and accrue where not paid 
• Check that recoveries are raised for operational costs and utilities
• Liaise with Property/Centre Managers regarding accruals and projections 
• Liaise with Property/Centre Managers on any anomalies relating to payments etc. in ledgers 
• Prepare and post all monthly adjusting journals 
• Processing monthly accruals and projections 
• Variance reporting 
• Projection commentary 
• Analyse and clear balance sheet accounts 
• Follow-up on outstanding creditor contractual invoices 
• Query Contractual increases above budgeted figure 
• Raise queries with Utility Managers in respect of council billings and accruals 
• Prepare monthly balance sheet recons 
• Assist with budget preparation and capturing 
• Upkeep of financial records for Audit purposes 
• Monthly prepare income comparison to budget report and compare month to month movement on tenant level

Requirements

Experience & Qualifications

• Diploma or degree in Accounting or similar 
• At least 3 years relevant working experience

Competencies and Skills

• Ability to manage own time and work extended hours when required 
• Team player 
• Flexibility and ability to multi-task 
• Ability to meet deadlines 
• Strong organizational abilities 
• Accuracy, consistency and attention to detail 
• Proficient in Excel

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Job Purpose

The purpose of this position is to manage multiple strategic functions of building operations and maintenance of facilities.

Duties and responsibilities

• To optimise the life span of the buildings by determining the maintenance requirements and creating a maintenance plan within the allocated timeframes at optimal costs while continually re-evaluating.
• To manage the implementation of planned maintenance activities and ensure ongoing execution by project managing the entire process.
• To provide technical and operational support and assistance to the Portfolio, Centre, and Operations Managers. 
• To ensure compliance to statutory regulations, policies, and procedures by conducting inspections and liaising with tenants to assist with non-compliance.
• Monitor BO installations, take-on inspections, and take-back inspections.
• To project manage the refurbishments, redevelopments, additions, and redecorations of buildings.
• To manage and coordinate staff activities and deliverables (Operations, Assistant Ops Managers and Handymen), by ensuring compliance to policies, upskilling staff, and effectively using the company performance and development management system. To share all relevant information with the team as well as provide support (answering queries and providing advise).
• To perform administrative functions such as issuing of orders and processing of invoices in accordance with the company procurement policy.
• To liaise with clients, responding to queries in quick turnaround times and generally manage the client-landlord relationship.
• To effectively manage service providers, to ensure effective and efficient service delivery in a cost-effective manner and in line with good business practices.
• To conduct building inspections to ensure standards are maintained.
• To identify opportunities to optimise the performance and efficiency of the building (i.e., water saving initiatives – greening initiatives) and to ensure the delivery of high value-add recommendations.
• To monitor, investigate and report on optimum recoveries on all utilities, including the required meetings.
• To ensure procedures are in place to mitigate and manage risk, ensuring buildings are compliant to prescribed legislation, implement corrective action when required.
• To ensure timeous and accurate report writing.
• Preparation, Implementation, monitoring, and reporting on capex and OPEX budgets.
• Ensure proactive life cycle management of all assets within the Portfolio.
• Ensure year on year proactive maintenance planning of all assets within the Portfolio.
• Oversee RIMS proactively with the Ops team.
• Oversee Growthpoint Maintenance Service Desk effectively and drive Statutory and Preventative schedules. Managing reports & follow up.
• Procurement – Align supplier management / procurement with GPT objectives.
• Track SLA’s and ensure implementation thereof.
• Oversee Asset Register with Ops Managers.
• Oversee Roof Schedules in conjunction with Ops Managers.
• Oversee Sprinkler schedule in conjunction with Ops Managers.
• Oversee SAPOA Records and Property Information schedules.
• Oversee Small Works Rates and facilitate the small works RFP.
• Assist in the recruitment of technical staff for the sector.
• Manage Performance management and KPIs of service providers.
• Share knowledge and information across sectors and regions in improving collaboration.
• Leverage technology advances to ensure best practice implementation within the Portfolio.
• Assist with sustainability plan and roll out of initiatives.
• Ability to read and track income statement movements, including analysis of accounting transactions.

Requirements

Experience & Qualifications

• BSc. Property Construction Studies / FM Management Degree and five years of experience with a technical tertiary institution such as a QS, Architect.
• Green Building Accredited Professional or a relevant Built Environment Certificate plus minimum 10 years’ Facilities and Built Environment experience.

Competencies

• Computer literate (full MS suite), advanced Excel skills.
• Computerised Maintenance Management Systems (CMMS).
• Excellent verbal and written communication skills.
• Well-developed interpersonal skills.
• Budget management and report writing skills.
• Project and Time management skills.
• Technical building maintenance skills.
• In depth understanding of market trends.
• Strong organizational abilities, accuracy, and attention to detail.
• Knowledge of safety, fire, and emergency procedures. 
• Knowledge of Occupational Health and Safety Act and relevant legislation and regulations.
• Knowledge of SLA’s and lease agreements.
• Knowledge of basic technology in building (electrical, plumbing and construction).
• Knowledge of mechanical and air-conditioning systems.
• Knowledge of day-to-day operations, including hard and soft services.
• Knowledge of strong accounting principles is a prerequisite.
• Ability to implement COE standards and procedures.

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Job Purpose

Responsible for the successful management and delivery of tenant installations refurbishments and projects. As Senior Project Manager of Workspace Design; and in conjunction with the General Manager is responsible to continuously innovate and adapt the output of the business unit to ensure that the processes, service providers and product lists continue to provide world class space to thrive for our clients in a sustainable and economically viable manner.  

Duties and responsibilities

• Development, management and reporting of tenant installation/common area upgrades and project management information to identify trends and opportunities to enhance the property managements performance and client experience. 
• Research, develop and implement systems, procedures and structures that would enhance the functioning and productivity of the TI department and ensure policies and procedures are implemented consistently.
• To manage the planning, budgeting, and estimating process for tenant installations, refurbishments and small works projects.
• Understand the parameters and requirements of the Stakeholders both internal and external.
• Keep abreast of market trends to ensure optimum decision-making.
• Evaluate and adjudicate national and all other RFPs within the Growthpoint parameters and Growthpoint procurement policies.
• Implement and assist with project management design principles to ensure that projects are completed on time and within budgets.
• To assist in the project co-ordination of major tenant installations and project developments.
• To implement value management principals in projects
• Approve the interior design proposals and sign off on the finished product for standard fit-out projects once role players have approved projects. 
• Project co-ordination and management of projects, contractors and professional teams for internal units / portfolios.
• To ensure timeous response and follow-ups to complaints received from tenants with regards to tenant installations. 
• To monitor the quality of services rendered by suppliers and to ensure that deliverables from service providers are met.
• Verify that tenant installation and projects comply with all statutory and building regulations.
• Generate professional fees for Growthpoint Properties.
• Maintain good PR and communication with tenants, professional teams, contractors, space planners, property, portfolio and fund managers.
• Implement “Green Building” principles.
• Co-ordination of rotational works to service providers in conjunction with procurement division.
• Identify and implement reciprocal business opportunities with our clients in conjunction with procurement.
• Identify and implement vertical integration procurement opportunities with our clients in conjunction with procurement.
• Introduce best practice standards for facilities.
• Staff management including implementing staff retention strategies and succession planning.
• Assist with the implementation of the approved learning and development programme. 
• Accustomed with SAPOA Method of measurement.
• Understand SANS 10400 Building Regulations South Africa.

Requirements

Experience and Qualifications

• 10 years with proven track record of managing successful teams. The individual must have a very strong leadership ability who can be a team player as the leader of the team.
• Appropriate tertiary education and 10 years Project Management / Development Management experience. 
• Auto CAD / Project Management / Space planning experience
• Architectural / QS background 
• Interior design will be an advantage

Competencies and Skills

• Excellent verbal and written communication skills.
• Well-developed interpersonal skills.
• Ability to deliver on time and within budget.
• Strong organizational abilities, accuracy and attention to detail. 
• Sound and well-developed people management skills.
• Operations & Business processes 
• Stakeholder Management & Relations 
• Developing, monitoring and controlling SLAs 
• Business and management principles -strategic planning, resource allocation, HR, leadership, production and people coordination  

Personal Attributes

• Professional team player.
• Intelligent self-starter who shows initiative and have the ability to work autonomously with little guidance.
• Flexible and adaptable with an ability to multi-task.
• Hard worker who works well under pressure and is deadline focused and results driven
• Assertive, tenacious and driven.
• Exceptional working relationship builder at all levels, with a consultative approach.
• Able to take personal criticism and thrive in an environment that frequently questions and challenges.

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Job purpose

The main purpose of the role is to ensure Growthpoint has accurate information on the website. To assist with training staff on various platforms as well as capture data and generate reports. The Digital Marketing Assistant will also assist on Growthpoint’s internal intranet portal.

Duties and responsibilities

• IT / Marketing related projects management:
• New marketing systems build – project management (i.e. business card ordering system) 
• Marketing-related rollouts, i.e. updating staff email signatures, updating all staff screensavers. 
• Testing of websites and other digital platforms. 
• Report back and chasing of website problems/errors. 
• Chasing of vacancy schedule related updates and upgrades. 
• Ensuring correct Growthpoint branding on IT and HR related platforms. 
• Creating of dummies guides for system usage. 
• Survey Monkey survey creation. 

Website data capturing: 

• Loading missing property brochures. 
• Chasing missing floorplans, vacancy information and other marketing collateral. 
• Uploading YouTube links to vacancy platform. 
• Updating property descriptions on vacancy platform.
• Chasing IT/business for MRI updates for old/sold buildings. 
• Correct sizing of photos and uploading of photos onto vacancy platform (and tagging for SEO) 
• Ranking of vacancies on vacancy platform.
• Correcting of vacancy data (sector, suburb info) 
• Monthly Space to Let audits – leasing content. 
• Monthly Space to let audits – back-end data versus website. 
• Space to Let BI reporting to sectors. 
• Social media reporting.
• Newsclip reporting.

Google My Business

• Google My Business property registrations. 
• Profile management. 
• Location management.
• Review responses. 

Website enquiry reporting and analysis: 

• Analysing Google Analytics and reporting on property enquiries, searches, preferred searches. 
• Advertising campaign report back. 
• Drawing stats from all website contact forms and report back to head of marketing, GM’s and sector Brand Managers. 
• BI Vacancy Portal reporting. 

Intranet: (SharePoint) 

• New page builds for campaigns. 
• Marketing page updates. 
• Chasing content and updating intranet. 
• Divisional and group services updates. 
• Photo library management.
• Video library management.

Digital brochures: 

• Updating and creation of central brochure hub. 
• Updating of brochures (PowerPoint) 

Client retention data: 

• Liaising with sectors on tenant renewals / cancellations. 
• Feeding data to Client Experience team.

Requirements

Experience & Qualifications

• Agency or Corporate experience: 2 years (Required)
• Digital Marketing: 2 years (Required)
• Qualification in marketing, Communications, or related field (or equivalent work experience)
• Experience in and management of Google My Business profiles.

Competencies and Skills

Strong technical ability. 

• Understanding of and participation in social media campaigns, digital marketing campaigns and related reporting. 
• Initiative-taking, self-motivated, and able to work independently while also being a collaborative team player.
• A passion for marketing and a drive to stay informed about the latest industry trends.
• Knowledge of developing Key Account Relationships is a massive bonus.