Job Vacancies at Pollock & Associates

• Our client is hiring an HSE Officer to work closely with the Operations Manager. Your main responsibilities will include implementing and reviewing the annual HSSE plan, ensuring compliance with ISO 14001, and managing the Health & Safety Management System. You will also be responsible for conducting site inspections, facilitating risk assessments, investigating incidents, and overseeing training needs. In addition, you will handle legal compliance, and environmental management, and participate in audits.

Essential Qualifications, Skills & Experience:

• South African citizen essential
• Chemical Engineering Diploma essential
• SAMTRAC qualification essential
• HIRA / Incident Investigation / HSE Representative / ISO 14001highly advantageous
• 4 years of post-graduation experience in a manufacturing environment experience essential
• 4 years of chemical processing plant experience is an advantage.
• Word, Excel, PowerPoint, Outlook essential
• Isometrix preferable
• Communicate clearly & accurately (written and spoken) in English.
• High ethical standards, trustworthy, reliable & energetic.
• Able to operate in teams and facilitate formal meetings.
• Able to work outdoors, in confined spaces and at heights.

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• Reporting to the Learning and Development Manager, you will be required to coordinate and run a smooth and effective training centre where training programmes, special projects and administration are executed in line with company policies, processes and procedures.

Essential Qualifications, Experience and Skills:

• Matric/Grade 12
• Relevant diploma/degree in HR with training and development as a major or as an additional qualification
• 3-5 years experience in training coordination or administration
• Knowledge of the regulatory environment for Skills Development
• A qualified or certified training facilitator would be advantageous
• Must be Microsoft proficient at an intermediate level - especially Word, Excel and PowerPoint
• Good interpersonal skills
• Strong planning and organizing skills
• Problem-solving skills
• Excellent communication skills -- both written and verbal Attention to detail.

Key Result Areas:

• Coordinate the delivery of relevant and appropriate training in response to Training Needs Analysis data received from the organisation.
• Ensure the pro-active training coordination from training request to successful training completion, including consultation with line management on training impact assessment and the upkeeping of training records.
• Deliver quality local induction and group onboarding training for new starts and ensure the managers complete required activities in line with ISO requirements.
• Schedule new employees for all mandatory company training online compliance courses.
• Ensure all training data is captured on the relevant registers
• Maintain training material and keep the material and records updated.
• Submit monthly training reports as required for Skills Development data and HR monthly reporting.
• Coordinate all internal and external training interventions.
• Liaise with external service providers to arrange external training and generate quotations
• Manage and book training rooms/venues, accommodation, flights and arrange lunch.
• Act as a Super User for the Learning Management System and assist with end-user-related queries.
• Capture all study assistance transactions and L&D-related costs (as and when they take place) and inform HR of amounts owed by employees upon resignation.
• Scan and save all signed QDI 19s, QD23s and study assistance forms on the server for safekeeping.
• Manage the booking process for the training rooms.

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• Reporting to Human Resources and the Facilities Manager you will be required to manage a Maintenance Coordinator, Receptionists and a large number of Cleaners. You will be required to create, manage and maintain a smooth-running, safe, well kept and efficient office environment to allow staff and visitors to enjoy a facility of world-class standards.

Essential Qualifications, Experience and Skills:

• Matric
• Tertiary qualification in Facilities Management advantageous
• At least 3-5 years of experience in a similar position
• Experience in staff management or supervisor role managing a minimum of 10 employees
• Project Management Experience advantageous
• Experience with Biometrics Access Control
• Excellent computer proficiency {MS Office - Word, Excel and Outlook)
• Excellent verbal and written communication skills

Key Result Areas:

• Oversee building maintenance. Source quotations for repairs and spares required.
• Purchases of equipment and spares as well as all related administration and correspondence.
• Ensure that an up-to-date equipment maintenance schedule is kept with planned maintenance dates.
• In conjunction with the Finance Department, ensure that an accurate and up-to-date asset register is kept and maintained.
• Project management: building alterations / larger maintenance projects / all office moves etc. (From quotation and budget stage to final handover).
• Manage services such as; air conditioning maintenance, repairs and replacements, pest control services, waste removal, recycling, hygiene services, landscaping services, fire detection and suppression services, and security and security alarm services.
• Fulfil duties as the company's Health & Safety Officer and oversee all related responsibilities.
• Oversee equipment rental contracts.
• Prepare & maintain annual budget for building use and facility maintenance;
• Maintaining the ERS Biometrics System