Job Vacancies at Secondments

Job Advert Summary    

• Receipting of payments across all Portfolio bank accounts and payment processing.
• Daily receipting of respective portfolio bank accounts.
• Collate bank statements daily for distribution to property administrators.

Minimum Requirements    

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

Business

• Excellent communication and interpersonal skills on all levels 
• Innovative thinking and ability to follow process.
• Dynamic and enthusiastic 
• Ability to work as part of a team 
• The ability to interact professionally with tenants and landlord.
• Competent time management skills 
• Be deadline driven
• Self-motivation and self-starting capabilities
• Exceptional business and people skills
• Good time management
• The highest level of client and business confidentiality at all times
• Ability to ensure that the standards, disciplines and procedures of the company are strictly maintained.
• Ability to assist with client reporting
• Results focused

Human Capital

• Transparent honesty
• Reliability
• Positive Attitude and highly motivated 
• Lead by example
• Assertive and effective communication
• Sensitive to client and staff requirements and problems
• Ability to create a professional office environment.
• Organization and planning skills
• Demonstrate strong moral values, empathy, passion, career aspirations, and positive living

QUALIFICATIONS AND EXPERIENCE

Qualifications 

• Grade 12 (Matric)
• Bookkeeping diploma or equivalent
• Experience
• Minimum of 1 – 3 years’ experience in clerical accounting.
• General computer literacy to at least intermediate level (Windows, MS Word and Excel)
• It would be advantages if the applicant has the following:
• Great Plans or similar accounting software package;
• Understand age analysis of accounts;
• Understand General Ledger structures.

Duties and Responsibilities    

• KPA

KPIPayments

• Process all payments daily.
• Print FNB payment summary, check they correspond to batches, attach to payment packs and hand over for authorisation to signatories.
• Uploading beneficiaries on On-line banking systems after verification.
• Ensure all payments are fully authorised by the end of day.
• Print proof of payments and save on the share folder.
• Receipting
• Daily receipting of respective portfolio bank accounts.
• Collate bank statements daily for distribution to property administrators.
• Prepare bank transfers and journals.
• Attend to all bank related queries.
• Investigate and confirm receipts with no allocations.
• Update clearing account daily.
• Balance and process clearing recon weekly.
• Processing of Debit orders monthly.
• Interdepartmental liaising for unallocated receipts.
• Reconciliation of bank accounts.
• Ensure bank statements are saved on the share drive monthly.

General

• Accounting and administrative assistance as and when required.
• Any job related and /or ad hoc duties as assigned 

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Job Advert Summary    

• Payment of invoices, reconcile creditor’s account to remittance advice, reconcile and balance Creditors  statements.
• Processing and Payment of authorized invoices relating to the properties under management for payment in accordance with company policy.
• Ensuring that coding and allocation of invoices are correct.

Minimum Requirements    

Important

Characteristics

• Very strong communication skills.
• Innovative thinking and ability to follow process.
• Ability to work as part of a team.
• The ability to interact professionally.
• Competent time management skills.
• Professional attitude and capability.
• The highest level of client and business confidentiality always.
• Possess a high degree of organisation and ability to prioritize multiple tasks simultaneously.

QUALIFICATIONS AND EXPERIENCE

Qualifications 

• Grade 12 (Matric),
• Bookkeeping Diploma or Equivalent

Experience

• 3+ years full function Creditors and Bookkeeping experience
• It would be advantages if the applicant has the following:
• Great Plains, Accounting Knowledge or any other accounting software package experience
• Understand age analysis of accounts and understand general ledger structures.

Duties and Responsibilities    

• KPA KPI

General 

• Processing and Payment of authorized invoices relating to the properties under management for payment in accordance with company policy.
• Ensuring that coding and allocation of invoices are correct.
• Ensure that invoices are paid on time and in the most efficient manner.
• Performing reconciliation of payments to suppliers’ statements monthly
• Follow up on outstanding invoices not received to ensure payment is made.
• Deal with supplier requests, problems and complaints related to the relevant accounts.
• Follow up and resolving outstanding orders/invoices/statements.
• Providing remittances to suppliers after the payment is made.
• Ensure all PO invoices are processed before month end close.
• Ensure all SLA invoices are sourced, they match the schedule andprocessed before cut-off dates.
• Ensure that all payment and reconciliation deadlines are met.
• Ability to work without supervision, assist with audit preparation and supplying support documentation as requested.
• Keep all documents filed, as per filing system and archive files annually.
• Accounting and administrative assistance as and when required.
• Any job related and /or ad hoc duties as assigned.

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Job Advert Summary    

• Maintain accurate and complete General Ledgers with responsibility for related accounting functions and staff where necessary.
• Oversee and assist with regional office administration.
• Review bank reconciliations on a monthly basis.
• Monthly reconciliation and confirmation of intercompany loan accounts if applicable.

Minimum Requirements    

KEY COMPETENCIES

• Very strong communication skills
• Innovative thinking and ability to follow process
• Dynamic and enthusiastic
• The ability to interact professionally with individuals at all levels of staff 
• Ability to make decisions
• Competent time management skills
• Professional attitude and capability and personal initiative
• Ability to work independently

SKILLS

Business

• Complete self-motivation and self-starting capabilities. 
• Exceptional business and people skills.
• Strong team abilities.
• Total reliability.
• Time management.
• The highest level of client and business confidentiality at all times.
• Ability to ensure that the standards, disciplines and procedures of the company are strictly maintained.
• Ability to assist with the preparation to a budget.
• Results focused.
• Ability to lead people and a level of business maturity commensurate with that of a professional person.

Human Capital

• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated 
• Lead by example.
• Assertive and effective communication.
• Sensitive to client and staff requirements and problems.
• Ability to create a professional office environment.
• Organization and planning skills

Qualifications And Experience

Qualifications

• Matric (Must).
• B.Com Honours or a minimum of a Bachelor’s degree in Accounting.

Experience

• 3-5 years’ relevant experience as an Accountant.
• Audit experience will be an added advantage.
• Financial statements preparation in accordance with IFRS is mandatory.
• To perform this job successfully, an individual should have extensive knowledge.
• Of Computer Skills: Microsoft Word; Excel; accounting software; and MS Office

Duties and Responsibilities    

• KPA KPI

General

• Ensure that accurate and complete general ledgers are maintained.
• Ensure that general ledger accounts are reconciled on a monthly basis and that reconciling items are cleared timeously.
• Review bank reconciliations on a monthly basis.
• Monthly reconciliation and confirmation of intercompany loan accounts if applicable.
• Maintenance of the Fixed Asset Register including the following:
• the allocation and addition of Fixed Assets
• monthly generation of depreciation 
• reconciliation of the fixed asset clearing account
• reconciliation of the fixed asset register to the general ledger in Great Plains
• Preparation and timely submission of monthly Vat returns via e-filing by the 25th of each month
• for the respective entities making up the specific portfolio
• Reconciliation of the vat clearing account
• Follow up on outstanding refunds
• Processing of tenant deposit refunds and appropriations.
• Calculation of collection commission per the rent roll.
• Ensuring that the Debtors Clearing account is reconciled and cleared on a regular basis.
• Update and distribute the monthly cut-off schedule.
• Identify depreciable assets from the Capex and Tenant Installation accounts.
• Prepare monthly journals as required including pro rata allocations of 
• interest & bank charges, net income distributions and capex claims.
• Prepare monthly financial packs for external clients and balance cash flow documents and supporting schedules.
• All responsibilities associated with being a cheque signatory.
• Review the ledgers and identify monthly accruals.
• Assist in ensuring that controls and procedures are adhered to and identify control weaknesses that may require additional controls to be implemented.
• Provision of accounting and administrative assistance as and when required.
• Assist property managers with finance related issues relating to the property portfolio under management.
• Discuss monthly accruals with property managers and ensure that the necessary amendments are done to accurately reflect the financial status of the buildings.
• Timeously prepare preliminary financial statements and advise property managers when ready.
• Review preliminary financial statements per building and assess holistically whether recurring entries has been captured.
• Assist with preparation for audits and responding to audit enquiries.
• Prepare Financial Statements in accordance with International Financial Reporting Standards (IFRS).
• Code and approve the company Overhead invoices as required.
• Assist with reconciling Development Accounts as required.
• Management Of Staff

Main Duties 

• Oversee Creditors and Cashbook Administrators and ensure that all deadlines are met.
• Oversee the functions of the Assistant Accountant and provide assistance where required.
• Conduct performance appraisals for staff supervised.

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Job Advert Summary    

To be responsible for handling all aspects of the marketing function including but not limited to the execution of planned promotional campaigns and organising promotional events at the Shopping Centre’s.

Minimum Requirements    

Skills And Competencies Essential To The Position

Business

• Excellent communication and interpersonal skills on all levels 
• Innovative thinking and ability to follow process 
• Dynamic and enthusiastic 
• Ability to work as part of a team 
• The ability to interact professionally with tenants and landlord
• Competent time management skills 
• Be deadline driven

Human Capital

• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated 
• Lead by example.
• Assertive and effective communication.
• Sensitive to client and staff requirements and problems.
• Ability to create a professional office environment 
• Organization and planning skills.
• Demonstrate strong moral values, empathy, passion, career aspirations, and positive living

Qualifications And Experience

Qualifications

• Grade 12 (Matric)
• Relevant Diploma or Degree in Marketing will be advantageous

Experience

• Minimum of 3 to 5 years’ experience in a relevant field (Shopping centre experience is an advantage).
• Strong Proficiency in relevant computer packages (MS Office) and software packages 
• Excellent attention to detail and numerate accuracy

Duties and Responsibilities    

• KPA KPI

Strategic Marketing Leadership

• Develop and execute annual marketing plans for funds and shopping centers.
• Manage marketing budgets and ensure alignment with strategies.
• Oversee internal teams and suppliers for effective execution.
• Create engaging content and promotions, continuously optimizing through data analysis.
• Digital Marketing and Online Presence
• Manage paid advertising campaigns on social platforms.
• Plan and execute email campaigns across channels.
• Optimize paid media spend on social media ad platforms.
• Develop and manage landing pages for marketing channels.
• Stay updated on market trends and identify new engagement opportunities.
• Establish and maintain electronic communication platforms (websites, social media, etc.).
• Implement system enhancements for lead generation optimization.

Brand Management and Publicity

• Ensure consistency of marketing materials across regions.
• Manage property brands in line with corporate guidelines.
• Generate and distribute press releases to the media.
• Monitor publicity on all platforms, including social media.

Collaboration and Liaison

• Collaborate with Asset Managers and property management teams on leasing strategies.
• Implement rewards programs and campaigns in coordination with property management.
• Conduct monthly Tenant Meetings.
• Attend individual and category tenant meetings.
• Approve newsletters to tenants and compile surveys.

Reporting and Budgeting

• Prepare monthly reports on ESG and SDG in line with social impact reporting.
• Provide budget recommendations and manage budget allocation.
• Evaluate competitor activity and seek strategic alliances and sponsorships.
• Make strategy and budget recommendations.

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Job Advert Summary    

• To provide a business management support function through the coordination of various strategic initiatives and operations management interventions thereby supporting the Executive and the team to achieve effective and efficient application of resources. 
• To support the Executive and the business unit team with various activities with particular emphasis on Business Planning, Cost Management; Financial Performance Management and Reporting, Modelling and Data Analysis; Project Coordination, Risk Management, Change Management, Operational and Administrative functions while facilitating proper governance and compliance to legislation and best practice within the framework of the company’s policies and guidelines.

Minimum Requirements    

Preferred Minimum Education and Experience    

• Postgraduate tertiary qualification in relevant area of focus / Financial Management / Cost Management / Business Administration.
• 5 - 8 years' relevant work experience as a Business Manager / Cost Management Practitioner / Financial Modelling / Management Consultant / Project Manager / Executive Coordinator.
• 5 years' leadership experience in a comparable environment.

Critical Competencies    

• Analytics (relevant to the function)
• Legislation
• Strategic Report Writing
• Microsoft Office
• Project Management Principles
• Financial Principles and Modelling
• Strategic Planning and Processes
• Governance and Risk
• Sub-committee meetings and Board knowledge
• Additional Requirements    
• Extended hours as and when required
• Travel as and when required

Duties and Responsibilities    

Key Performance Areas    

• Business Planning at Divisional level
• In liaison with the Executive coordinate various business planning and strategic initiatives and projects on behalf of the various Departments within the Division. These include amongst others the following:
• Work with team members and secures cooperation from colleagues and divisional team members to implement key strategies, projects and initiatives as identified for the division.
• Provide business intelligence to the Executive by conducting studies, research and keeping abreast on issues affecting areas of responsibility which inform the direction of the Business Unit.
• Coordinate and manage the development of the Divisional budget and resources – short and long term and ensure alignment to the Divisional plan

Strategic Coordination and Preparation for Meetings, and Engagements:

• Engage with Executive's direct reports and prepare the agenda for the Management Committee (Manco)
• Track all resolutions and action items arising from the Manco meetings
• Coordinate and/or prepare any required concept documents, reports, memos, letters and presentations on behalf of the Executive/General Managers as and when required.

Operational and Divisional Efficiencies:

• Proactively support the Executive with specific reference to the following: o Establish and implement effective business support functions, set up and maintain systems processes and procedures that will contribute towards improving efficiencies and improve the customer experience
• Manage the effective flow of information and documents across the division down to implementation level
• Monitor and evaluate efficiencies and identify opportunity for enhancement including improvement of products and services through established mechanisms
• Undertake financial and operational performance modelling, as well as relevant data analysis for appropriate decision making

Risk, Governance and Ethics Management:

• Represent Division as a Risk champion.
• Monitor aspects related to business continuity and Enterprise Risk Management.
• Updating risk register and tracking progress
• Implements innovative service delivery options in own section
• Follow-up on Audit and Risk matters and required actions pertaining to the division

Project Management:

• Plan, manage, monitors and evaluates activities around designated strategic projects in order to support the delivery of desired outputs and outcomes.
• Monitor and track project goals and objectives and progress within prescribed time frames and funding parameters.
• Coordinate high level meetings and events in collaboration with the relevant support divisions related to the project